OC2027-03 Otero College Campus Security Camera Improvements 9.23.26.pdf

Version 06.2026

Documented Quote

Solicitation Number: OC2027-03

Otero College Campus Security Connection Improvements

Publication Date: 9/23/2026

Documented Quote Summary Sheet

The information found in this summary sheet is for reference purposes only. Vendors or other interested parties are cautioned to review the solicitation, including any later amendments, in its entirety and contact the listed Point of Contact with any questions.

1. POINT OF CONTACT- JENNIFER JOHNSTON, JENNIFER.JOHNSTON@OTERO.EDU

2. IMPORTANT DATES:

A. Publication Date- 9/23/2026

B. Deadline for Questions- 9/29/2026 By: 2:00 PM MT

C. Quote Submission Deadline- 10/8/2026 – 2:00 PM MT

3. OVERVIEW AND GOALS:

A. Otero College is seeking a qualified Respondent to provide all necessary equipment, materials, labor, installation, configuration, testing, and related services to support campus security improvements. The project will convert 25 existing point-to-point wireless camera connections to hardwired CAT6 network connections. This upgrade is intended to improve video quality, system reliability, network performance, and overall system maintainability while enhancing campus safety and security.

4. REQUIREMENTS:

A. Respondents must be legally authorized to conduct business in Colorado;

demonstrate experience with commercial security camera, video surveillance, structured cabling, or comparable technology projects; provide a complete solution compatible with Otero College's environment; coordinate work with

College IT and Facilities staff; and comply with applicable laws, codes, manufacturer requirements, and College technology/security requirements.

5. REQUESTED QUOTE FORMAT:

A. Each Quote shall include, at a minimum: (1) a cover letter signed by an authorized representative; (2) company qualifications and relevant project experience; (3) a technical proposal identifying proposed equipment, manufacturers/models, specifications, software/licenses, and warranty/support; (4) proposed project schedule and lead times; (5) at least three references for comparable projects; (6) a complete pricing proposal; and (7) clearly identified assumptions, exclusions, exceptions, optional items, and recurring costs.

6. QUOTE SUBMISSION INSTRUCTIONS:

A. Respondents shall submit Quotes via email to the Procurement Point of Contact identified above. The Quote submission email should include the subject line

“Quote submission from (Insert Respondent Name) for OC2027-03 Otero College

Campus Security Improvements

B. Ensure all requested attachments are included

C. A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

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TABLE OF CONTENTS

TABLE OF CONTENTS

1. SOLICITATION INFORMATION

A. Introduction

B. Background, Overview and Goals

C. Anticipated Term

D. Schedule of Activities

E. Procurement Point of Contact

F. Respondent Inquiries

2. REQUIREMENTS

A. Accessibility Requirements

B. Insurance Requirements

C. Mandatory/Minimum Requirements

3. SCOPE OF WORK/SPECIFICATIONS

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

B. Timeliness of Quote Submission

C. Quote Format and Content

D. Pricing

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

B. Negotiations

C. Single Quote

D. Notice of Award

E. Documents After Award

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

B. Modifications and/or Supplemental Information to the Solicitation

C. Solicitation Cancellation and/or Rejection of Quotes

D. Modifications or Withdrawal of Quotes

E. Mistake and Minor Informalities in Respondent Quotes

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F. News Releases and Announcements

G. Not a Legally Binding Offer

H. Respondent Quote Content

I. Quote Response Material Ownership

J. Certification of Independent Price Determination

K. Submission of Confidential or Proprietary Information

L. Modifications to the State Contract

M. Ethics and Conflicts of Interest

N. Protested Solicitations and Awards

O. Performance Outside of Colorado

P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

Q. Vendor Assistance

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1. SOLICITATION INFORMATION

A. Introduction

On behalf of the State of Colorado, Otero College is issuing this Documented Quote for Otero College Campus Security Improvements.

B. Background, Overview and Goals

Otero College is seeking to improve the reliability and performance of its campus security and surveillance infrastructure. Approximately 25 existing security cameras currently rely on legacy point-to-point wireless connections, which have become increasingly unreliable due to environmental conditions and present ongoing maintenance challenges.

This project will replace approximately 25 wireless camera connections with hardline CAT6 network connections. The upgraded infrastructure will provide more consistent and higher-quality video, improve network connectivity and overall system performance, reduce maintenance requirements, and support future security enhancements. The project will be completed with the goal of minimizing disruption to normal campus operations.

C. Anticipated Term

i. The anticipated term of the Contract or Purchase Order resulting from the award of this solicitation is expected to begin upon execution and continue through final completion and acceptance of the project. The project is anticipated to be completed no later than June 2027.

ii. The State is not responsible for any goods delivered or services performed by the awarded Respondent without a State issued Contract or Purchase Order.

D. Schedule of Activities

i. This Schedule of Activities is for information and planning purposes only.

Schedules for Activities listed as “Estimated” may be subject to change depending on the needs of the State. All times are stated in Mountain Time

(MT), as adjusted for daylight savings.

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a. The date of publication for this solicitation on Colorado VSS is

9/23/2026.

b. Written inquiries must be submitted to Jennifer Johnston at

Jennifer.Johnston@Otero.edu no later than 09/29/2026 BY 2:00PM MT.

c. The estimated date for the State’s responses to vendors’ written inquires to be published on Colorado VSS is 10/02/2026.

d. All quotes must be submitted in the method described below no later than 10/8/2026 – 2:00 PM MT.

e. The estimated date for award selection and notification is 10/12/2026.

f. The desired Contract or Purchase Order start date is 10/19/2026.

E. Procurement Point of Contact

i. The State’s sole point of contact for this solicitation is Jennifer Johnston, Vice President of Finance and Operations, who may be reached via email at

Jennifer.Johnston@Otero.edu, or via phone at 719-384-6841.

F. Respondent Inquiries

i. Respondents may submit written inquires via email concerning this solicitation to obtain clarifications. The State, in its sole discretion, may or may not accept inquires received after the date and time indicated on the

Schedule of Activities.

ii. Send all inquiries to the Procurement Point of Contact listed above. Inquiries should be clearly marked with the solicitation number and title. Where appropriate, inquiries should include references to any relevant Section and paragraph of the solicitation.

iii. Responses to Respondent inquires will be published on Colorado VSS collectively, as an amendment to the solicitation. Respondents shall not rely on any verbal statements that alter any specification or other term or condition of the solicitation. Such changes are valid only if provided in writing by the Procurement Contact.

mailto:Jennifer.Johnston@Otero.edu

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2. REQUIREMENTS

A. Accessibility Requirements

i. All work performed as a result of this solicitation must comply with all applicable provisions of §§24-85-101, C.R.S., et seq., and the Accessibility

Standards for Individuals with a Disability, as established by the Office Of

Information Technology pursuant to §24-85-103 (2.5), C.R.S. and 3) all State of Colorado technology standards related to technology accessibility and with

Level AA of the most current version of the Web Content Accessibility

Guidelines (WCAG), incorporated in the State of Colorado technology standards.

B. Insurance Requirements

The awarded Respondent will be required to submit a certificate(s) of insurance evidencing insurance coverage for the types and amounts of insurance as required by the Insurance provision in the Contract or Purchase Order Terms and

Conditions, included in this solicitation as Appendix B, prior to execution of the

Contract or Purchase Order.

C. Mandatory/Minimum Requirements

i. To be considered responsive, Respondents must demonstrate that they meet the following minimum requirements:

1. Be legally authorized to conduct business in the State of Colorado.

2. Demonstrate experience providing commercial security camera, video surveillance, structured cabling, network infrastructure, or comparable technology projects.

3. Provide equipment and installation compatible with Otero College's network and surveillance environment and identify all proposed manufacturers, models, software, licenses, and support requirements.

4. Provide all labor, tools, equipment, materials, cabling, terminations, mounting hardware, configuration, testing, and other incidentals necessary for a complete and operational solution unless specifically identified as an exclusion in the Quote.

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5. Coordinate all work with Otero College IT and Facilities staff and minimize disruption to normal campus operations.

6. Comply with all applicable federal, state, and local laws, codes, manufacturer requirements, and College technology and security requirements.

3. SCOPE OF WORK/SPECIFICATIONS

i. The Contractor shall furnish all equipment, materials, labor, supervision, tools, installation, configuration, testing, documentation, and incidentals necessary to complete Otero College's Campus Security Improvements project. The work includes, at a minimum:

1. Hardline Connection Upgrades

Convert 25 existing point-to-point wireless camera connections to hardline

CAT6 connections. The Respondent shall provide all cabling, pathway components, connectors, terminations, mounting hardware, network-related materials, labeling, testing, and other components necessary to provide a complete and fully operational installation. Respondents shall clearly identify any assumptions or exclusions related to conduit, trenching, boring, electrical work, network switches, fiber or copper media, or other infrastructure that may affect project pricing.

2. Installation and Configuration

Remove, replace, relocate, and/or configure existing equipment as necessary to complete the project. The Respondent shall test all connections and equipment for proper operation and correct any deficiencies identified prior to final acceptance.

3. Project Coordination

Coordinate site access, installation schedules, sequencing, network outages, and testing with Otero College IT and Facilities staff. All work shall be scheduled and performed in a manner that minimizes disruption to students, employees, visitors, classes, and normal College operations.

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4. Final Acceptance

Final acceptance of the project will occur once all installations are complete, hardline connections have been tested and verified as fully operational, required documentation has been provided, and all identified deficiencies have been corrected to the satisfaction of Otero College.

4. QUOTE SUBMISSION INFORMATION

A. Email Quote Submission Instructions

i. Respondents shall submit Quotes via email to the Procurement Point of

Contact identified above. The Quote submission email should include the subject line “Quote submission from (Insert Respondent Name) for OC2027-

03, Otero College Campus Security Improvements.

ii. Quotes should be included as one or more attachments of commonly accessible file types.

B. Timeliness of Quote Submission

A Quote received after the submission deadline may, at the sole discretion of the

State, be rejected without further consideration.

C. Quote Format and Content

i. Respondents shall submit a complete Quote that includes the following:

1. Cover letter signed by an authorized representative of the Respondent.

2. Company qualifications and experience with comparable security camera, surveillance, structured cabling, or network infrastructure projects.

3. Technical proposal identifying proposed equipment, manufacturers/models, key specifications, connectivity approach, software/licenses, warranties, and any proposed substitutions.

4. Proposed implementation schedule, including anticipated equipment lead times and installation duration.

5. Identification and qualifications of key project personnel and subcontractors, if any.

6. At least three professional references for comparable projects completed

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7. Complete pricing proposal in accordance with Section 4.D.

8. Clearly identified assumptions, exclusions, exceptions, optional items, and recurring costs.

D. Pricing

i. Proposed pricing must remain firm during the initial term of the Contract or

Purchase Order.

ii. Pricing must include any fees associated with the delivery of goods or services, including, but not limited to, shipping and installation.

iii. Respondents shall submit a total fixed project price for all goods and services required by this Documented Quote. The total price shall include all costs necessary to furnish, deliver, install, configure, test, document, and place the proposed solution into operation, including equipment, cabling and materials, labor, shipping/freight, lifts or installation equipment, travel, supervision, configuration, testing, warranty costs, and other required incidentals. Respondents shall separately identify any recurring software, licensing, subscription, cloud, support, or maintenance costs and any optional items. No additional charges shall be allowed unless specifically authorized in writing by Otero College.

5. AWARD

A. Basis for Award (See Procurement Rule R-24-103-204-01)

i. This solicitation and the resulting Contract(s) or Purchase Order(s) will be awarded to the responsible Respondent(s) whose acceptable Quote is determined to be the most advantageous to the State, with price/cost being the primary consideration. Other considerations may include, but are not limited to, sample quality, and lead time for delivery.

ii. “Acceptable” means that the goods or services submitted in the Respondent’s

Quote will meet the state’s needs, and that the price is fair and reasonable.

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The determination of whether a Respondent’s Quote is acceptable is solely within the State’s discretion.

iii. The State reserves the right to award to multiple offerors if it is determined to be in the best interest of the State.

B. Negotiations

The State may negotiate with any Respondent to clarify the Respondent’s Quote or to effect modifications that will make the Quote Acceptable or more advantageous to the State; however, any requirements identified in this solicitation may not be negotiated. Reference Procurement Rule R-24-103-204-01(d).

C. Single Quote

If only one Quote is received in response to this solicitation, an award may be made to the single Respondent if the procurement official finds that the price submitted is fair and reasonable and that other prospective Respondents had reasonable opportunity to respond to the solicitation. If the price submitted is not fair and reasonable and there is not adequate time for re-solicitation, the procurement official may enter into competitive negotiations in accordance with

Procurement Rule R-24-103-208-02.

D. Notice of Award

A notice of the intent to award will be announced on Colorado VSS.

E. Documents After Award

Prior to Contract or Purchase Order execution, the awarded Respondent must provide the State with proof of Good Standing with the Colorado Secretary of State and an insurance certificate documenting coverage as required by the Contract or

Purchase Order.

6. GENERAL ADMINISTRATIVE INFORMATION

A. Colorado Vendor Self Service

i. This solicitation is being published on Colorado Vendor Self Service (Colorado

VSS), so that Offerors who have an interest may submit a proposal in accordance with the terms of this solicitation.

http://www.colorado.gov/vss

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a. Vendors can self-register for this system free of charge, or may click on

“Public Access” on the website to view solicitation documents and modifications without registering. Vendors are encouraged but not required to register prior to or at the time they submit their response.

The State also recommends that interested vendors check Colorado VSS on a regular basis throughout this solicitation process.

B. Modifications and/or Supplemental Information to the Solicitation

i. Any modifications, amendments or supplemental information to the solicitation will be published on Colorado VSS. A modification notice will be published on Colorado VSS in the event that it becomes necessary to revise any part of this solicitation.

ii. It is the Respondent’s sole responsibility to check Colorado VSS on a regular basis, prior to the Quote submission deadline, as this is the primary means for communicating any clarifications or changes to solicitation content, timeline and/or requirements.

C. Solicitation Cancellation and/or Rejection of Quotes

i. In accordance with §24-103-301, C.R.S., and the related Procurement Rules, the State may cancel this solicitation, or any and all Quotes may be rejected in whole or in part, without penalty, at any time before a Contract or purchase order is executed, when it is in the best interest of the State. The reason and documentation supporting the decision to cancel the solicitation or reject Quote(s) shall remain confidential for the lesser of six months or until a Contract or purchase order is awarded by the State. Reference

Procurement Rule R-24-101-401-05.

ii. If the solicitation is canceled after Quotes are received, the Quotes that have been opened shall be retained in the procurement record, or if unopened, they will be disposed of, or returned to the Respondent upon request at the

Respondents’ expense.

D. Modifications or Withdrawal of Quotes

A Respondent may modify or withdraw its Quote by written notice to the

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Procurement Contact prior to the established Quote submission deadline.

Withdrawal of a Respondent’s Quote following the Quote submission deadline and prior to award, may be allowed, in the State’s discretion. Withdrawal of a

Respondent’s Quote after award is not allowed. Reference Procurement Rules R-

24-103-201-08 and R-24-103-201-09.

E. Mistake and Minor Informalities in Respondent Quotes

In certain circumstances, a Respondent may correct a mistake(s) in its Quote and/or the State may waive minor informalities. Reference Procurement Rule R-

24-103-201-08.

F. News Releases and Announcements

Respondents shall not issue any news releases, communications or announcements of any kind pertaining to this solicitation, without prior written approval by the

State.

G. Not a Legally Binding Offer

Neither this solicitation nor a Respondent’s Quote submitted in response to this solicitation constitute a legally binding offer. Reference Procurement Rule R- 24-

103-204-01(b).

H. Respondent Quote Content

The contents of the Quote of the awarded Respondent and any modifications to the Quote negotiated by the State included in the resulting Contract or Purchase

Order will become contractual obligations. Failure of the awarded Respondent to accept these obligations may result in cancellation of the award to that

Respondent.

I. Quote Response Material Ownership

All material submitted in response to this solicitation becomes property of the

State.

J. Certification of Independent Price Determination

By submitting a Quote, the Respondent certifies that the prices and other terms in the Quote have been arrived at independently without any consultation, Version 02.2026 Documented Quote Page 12 of 16 communication, agreement with, or knowledge of the contents of the Quote by any other competing Respondent. For purposes of this paragraph, "consultation, communication, agreement with, or knowledge" does not include knowledge of prices or terms gained through availability of established price lists or catalogues made available to the public by the competing Respondents. No attempt has been made or will be made by the Respondent to induce any other person or firm to submit or not to submit a Quote for restricting competition. Reference §6-4-101, C.R.S., et seq., (Colorado Antitrust Act of 1992) as amended.

K. Submission of Confidential or Proprietary Information

i. The State of Colorado is subject to the requirements of §24-72-200.1, C.R.S., et seq., Colorado Open Records Act.

ii. A Respondent may submit, as a part of its Quote, a written request for classification of certain portions of the Quote as a trade secret or other confidential or proprietary information. Material for which the Respondent is requesting confidentiality shall be readily identifiable and separated from other portions of the Quote to facilitate public inspection of the non-confidential portion of the Quote. Commingling of confidential and non-confidential information is not acceptable. Neither price information nor any information that will be included in a resulting Contract or purchase order will be considered confidential.

iii. The Respondent must include the rationale for any request to classify portions as a trade secret or confidential or proprietary, including references to the authority that allows for such treatment.

iv. A complete redacted Quote response should also be included along with an unredacted Quote and confidentiality justification.

v. In no event shall an entire Quote be classified as confidential. The

Procurement Official or his or her designee shall determine if the information identified in the Respondent’s request is exempt from disclosure in accordance with §24-72-204, C.R.S., and shall inform the Respondent in

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vi. Any additional Respondent information, which may be part of the evaluation/negotiation process and for which a Respondent claims confidentiality, is subject to the same requirements and processes identified above.

L. Modifications to the State Contract

i. A draft Contract or the State Purchase Order terms and conditions is included in Appendix B to this solicitation.

ii. Respondents are instructed to review the attached draft Contract and submit any proposed modifications or redlines with their Quote. The decision to reject, accept, or further negotiate any requested changes will be at State’s discretion. If a Respondent normally seeks counsel on Contract terms, they are advised to do so before submitting a Quote in response to this solicitation.

iii. In the event that a Respondent’s requested modifications violate State law, regulation, or policy, or would otherwise not be justifiable as being in the best interest of the State, the State may make a determination that a

Respondent’s Quote is no longer acceptable and therefore ineligible for award. The section of the Contract identified as the Colorado Special

Provisions are considered non-negotiable.

M. Ethics and Conflicts of Interest

i. The Respondent must disclose in its Quote any potential or actual conflict of interest in connection with a response to this solicitation. A conflict of interest may include, but is not limited to, access to any non-public information by the Respondent regarding the solicitation or its subject matter.

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ii. The Respondent acknowledges that even the appearance of a conflict of interest may be harmful to the State’s interests. The Respondent shall disclose in its Quote whether there currently is, or potentially could be, the appearance of a conflict of interest regarding this solicitation, its staff, any proposed subcontractors or partners, or any related business with the State.

iii. Requirements set forth in this Section are continuing requirements throughout the solicitation process and, for the awarded Respondent, the

Contract or Purchase Order term, including any extensions. Reference §24-18-

201, C.R.S., et seq. (Proscribed Acts Related to Contracts and Claims); §24-

50-507, C.R.S.(Conflict of Interest); §18-8-301, C.R.S., et seq. (Bribery and

Corrupt Influence); §18-8-401, C.R.S., et seq. (Abuse of Public Office); §6-4-

101, C.R.S., et seq., (Colorado Antitrust Act of 1992); §24-109-105, C.R.S

.(Debarment and Suspension); and Procurement Rule R-24-101-107-01

(Ethics).

N. Protested Solicitations and Awards

An aggrieved party may file a protest concerning a Material Issue(s), at any phase of solicitation, including but not limited to, specifications, award or a disclosure of information marked confidential in the Quote. “Material issue” means a nontrivial defect in the solicitation or award that would prejudice the outcome of the procurement. The presence of multiple nonmaterial issues in a solicitation or award does not constitute a material issue unless the aggrieved party can establish that those nonmaterial issues together would prejudice the outcome of the procurement.” The protest shall be submitted to the Otero College Procurement

Official within three (3) business days after such aggrieved person knows, or should have known, of the facts giving rise thereto. Reference §24-109-102, C.R.S., as amended, and Procurement Rule R-24-109-102-01, et seq. Protests should be submitted via email to Jennifer.Johnston@Otero.edu.

O. Performance Outside of Colorado

Awarded Respondent, per Section 24-102-206, C.R.S., prior to contracting shall disclose in a written statement whether it anticipates performing or

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P. Service Disabled Veteran Owned Small Businesses (SDVOSB) (ref. §24-103-905, C.R.S., et seq

i. SDVOSB Respondents must submit documentation of certification issued through the U.S. Small Business Administration in their Quote. §24-103-905

C.R.S. sets a SDVOSB goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and must be officially registered and verified as a SDVOSB by the United States Small

Business Administration.

Q. Vendor Assistance

Any vendors needing support responding to solicitations may contact the Colorado

Supplier Diversity Navigator in the Statewide Equity Office's Supplier Diversity program. Services provided include assistance with responding to solicitations, interpretation of solicitation documents, technical assistance referrals, availability of resources, construction assistance, and free business directory listings and verifications through the Colorado Supplier Diversity Directory. The office can be reached during normal business hours by calling 303-866-5765 or emailing

DPA_SupplierDiversityHelp@state.co.us.

https://dhr.colorado.gov/sd https://dhr.colorado.gov/sd https://dhr.colorado.gov/supplier-diversity/colorado-supplier-diversity-directory mailto:DPA_SupplierDiversityHelp@state.co.us

Appendix B

1. INSURANCE

Contractor shall obtain and maintain, and ensure that each Subcontractor shall obtain and maintain, insurance as specified in this section at all times during the term of this Contract. All insurance policies required by this Contract shall be issued by insurance companies as approved by the State.

A. Workers’ Compensation

Workers’ compensation insurance as required by state statute, and employers’ liability insurance covering all Contractor or Subcontractor employees acting within the course and scope of their employment.

B. General Liability

Commercial general liability insurance covering premises operations, fire damage, independent contractors, products and completed operations, blanket contractual liability, personal injury, and advertising liability with minimum limits as follows:

i. $1,000,000 each occurrence;

ii. $1,000,000 general aggregate;

iii. $1,000,000 products and completed operations aggregate; and

iv. $50,000 any one fire.

C. Automobile Liability

Automobile liability insurance covering any auto (including owned, hired and non-owned autos) with a minimum limit of $1,000,000 each accident combined single limit.

D. Protected Information

Liability insurance covering all loss of State Confidential Information, such as PII, PHI, PCI, Tax Information, and CJI, and claims based on alleged violations of privacy rights through improper use or disclosure of protected information with minimum limits as follows:

i. $1,000,000 each occurrence; and

ii. $2,000,000 general aggregate.

E. Professional Liability Insurance

Professional liability insurance covering any damages caused by an error, omission or any negligent act with minimum limits as follows:

i. $1,000,000 each occurrence; and

ii. $1,000,000 general aggregate.

F. Crime Insurance

Crime insurance including employee dishonesty coverage with minimum limits as follows:

i. $1,000,000 each occurrence; and

ii. $1,000,000 general aggregate.

G. Additional Insured

The State shall be named as additional insured on all commercial general liability policies (leases and construction contracts require additional insured coverage for completed operations) required of Contractor and Subcontractors.

H. Primacy of Coverage

Coverage required of Contractor and each Subcontractor shall be primary over any insurance or self-insurance program carried by Contractor or the State.

I. Cancellation

The above insurance policies shall include provisions preventing cancellation or non-renewal, except for cancellation based on non-payment of premiums, without at least 30 days prior notice to Contractor and Contractor shall forward such notice to the State in accordance with §14 within seven days of Contractor’s receipt of such notice.

J. Subrogation Waiver

All insurance policies secured or maintained by Contractor or its Subcontractors in relation to this Contract shall include clauses stating that each carrier shall waive all rights of recovery under subrogation or otherwise against Contractor or the State, its agencies, institutions, organizations, officers, agents, employees, and volunteers.

K. Public Entities

If Contractor is a "public entity" within the meaning of the Colorado Governmental Immunity Act, §24-10-101, et seq., C.R.S. (the “GIA”), Contractor shall maintain, in lieu of the liability insurance requirements stated above, at all times during the term of this Contract such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the GIA. If a Subcontractor is a public entity within the meaning of the GIA, Contractor shall ensure that the Subcontractor maintain at all times during the terms of this Contract, in lieu of the liability insurance requirements stated above, such liability insurance, by commercial policy or self-insurance, as is necessary to meet the Subcontractor’s obligations under the GIA.

L. Certificates

Contractor shall provide to the State certificates evidencing Contractor’s insurance coverage required in this Contract within seven Business Days following the Effective Date.

Contractor shall provide to the State certificates evidencing Subcontractor insurance coverage required under this Contract within seven Business Days following the Effective Date, except that, if Contractor’s subcontract is not in effect as of the Effective Date, Contractor shall provide to the State certificates showing Subcontractor insurance coverage required under this Contract within seven Business Days following Contractor’s execution of the subcontract. No later than 15 days before the expiration date of Contractor’s or any Subcontractor’s coverage, Contractor shall deliver to the State certificates of insurance evidencing renewals of coverage. At any other time during the term of this Contract, upon request by the State, Contractor shall, within seven Business Days following the request by the State, supply to the State evidence satisfactory to the State of compliance with the provisions of this section.