Amendment_OAM22003S-001.pdf

Amendment of Solicitation/Modification of Contract Form (8-5-2013 Revision)

AMENDMENT OF SOLICITATION MODIFICATION OF CONTRACT Page 1

1a. 1b. Effective Date 3. Issued By

2a. 2b. Dated

4. For Information, Contact:

4b. Name: 4c. Phone:

4d. Email:

5.

6.

7a. Name and Title of Authorized Signer (type or print) 8a. Name and Title of Contracting Officer (type or print)

7b.

(Authorized Signature)

7c. Date Signed 8b. U.S. House of Representatives

(Signature of Contracting Officer)

8c. Date Signed

U.S. House of Representatives CAO Office of Acquisitions Management 5110 O'Neill House Office Building Washington, DC 20515

Office Phone: 202-225-2921

Security Equipment & Monitoring Services for District Offices

RFI OAM22003S AMENDMENT 001

RESPONSE TO VENDOR QUESTIONS

QUESTION

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1 Paragraph 3 Solutions should include a combination of the following motion sensors, door contact, duress buttons, glass break sensors, video intercom and associated monitor(s).

What brand of IDS, video intercom, and video monitoring systems are currently in use? Is the intention to keep the current systems or is the House interested in replacing them with another brand?

Brands are not identified at this time, however must be NDAA compliant. There is no project in place to proactively replace any existing systems that are functional. NVR’s are used with POE cameras for local NVR storage.

2 Paragraph 3 The vendor must have the sufficient inventory to proceed with this project

How many locations are involved in this project?

Can the Government provide the types of systems they would like installed and the estimated number of these systems?

Approximately 950 locations are eligible for the program. IDS with zones, panic/duress, door and window contacts, CCTV, lock work, may be typical install on an, as requested basis.

3 Paragraph 3 The vendor should be able to coordinate and conduct site assessments regionally within the United States and/or its territories, providing program management support, providing a design for the placement and installation of the security system in each individual District Office and developing a quote based on the site assessment.

Is there a drawing design standard the Government wants contractors to use?

A basic floor plan and device location drawing is required for each site quote submission regardless of permitting requirements. Typically (PDF)

A copy of any detailed drawings submitted for any jurisdiction’s required permitting is also required.

SEE PAGE 7 FOR EXAMPLE

4 Paragraph 3 Regions they could provide work for us (i.e. GSA region 11 or specific states like Virginia, Maryland, and DC) and the equipment solutions they would propose to address our needs o Time frames for providing service/maintenance o The number of offices they have within the region they can cover

Is there a maximum specified response time, e.g., response is required within 4 hours?

Service tickets to be opened with a 4 - hour response and additional 4 hours to arrive on site if required. Repairs complete within 3 business days.

5 Paragraph 3 The Contractor shall provide details on their ability to provide continuous monitoring services

How many locations require monitoring services?

Where are these sites located?

Capability required for monitoring alarm panels in all U.S. states and territories

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through a UL Certified Central Monitoring Station for the monitoring of all security alarm systems. The monitoring shall be provided twenty-four (24) hours a day, seven (7) days a week

6 Paragraph 3 The Contractor shall provide details on their ability to provide continuous monitoring services through a UL Certified Central Monitoring Station for the monitoring of all security alarm systems. The monitoring shall be provided twenty-four (24) hours a day, seven (7) days a week

Is the monitoring service notifying a response force to react to an intrusion or just notifying the maintenance team to repair a system?

Monitoring is required to make notification of signals for maintenance needs and local police response.

7 Paragraph 3 The House is seeking to identify potential vendors for Video Intercom, Duress and Intrusion Detection System Installation, Monitoring, and Maintenance at offices located throughout the United States.

The RFI indicates maintenance service is part of the scope. Does this involve preventative maintenance?

If so, what is the maintenance frequency? Does it include corrective maintenance? If so, how are corrective maintenance repairs handled? Are they priced individually when they occur, or would corrective maintenance be part of the initial price proposal? If it is part of the initial price proposal, can the Government provide maintenance data such as repair history, mean time between failure, etc.?

A maintenance contract for corrective repairs is required to be executed at the time of initial price proposal. E.g.; Replacing of batteries and as needed. Pricing calculations on a, per site, flat rate.

8 Sec. 2 N/A Will the Gov't please provide the GSA regions and specific states with cities for the Members District Offices located nationwide?

District offices are located in every state in the U.S. Offices are also located in U.S. territories

9 Sec. 2 N/A Will the Gov't please provide the number of district offices in each specific state?

There are approximately 950 district offices.

Specific numbers for each state or territory vary and are not provided at this time. Installs are quoted on an as needed basis.

10 Sec. 2 N/A Will the Gov't accept Security Central as an acceptable UL monitoring solutions?

Further information needed to define contractor’s process to apply controls and operate within contract requirements utilizing a third party monitoring center which would comply with opening of service tickets within 4 hours, on site technician response within 8 hours if required, and repairs within 3 business days. Contractor would need to define its ability to allow House web access to

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monitoring accounts, e.g.; signals related to the U.S. House sites.

11 Sec. 3 N/A

Will the Gov't accept the Avigilon product line as an acceptable solutions?

Product lines accepted by feature, capability, cost, and NDAA compliance.

12 Sec. 3 N/A

Will the Gov't accept Bosch as an acceptable IDS (Intrusion Detection Systems) solution?

Bosche is an acceptable brand for IDS solution depending on cost.

13 Sec. 3 N/A

Will the Gov't please provide clarification "…de-install equipment and reinstall the equipment in conjunction with the Congressional transition cycle." Is the intent to re-locate previously installed equipment to a different building or regional location?

New equipment is primarily purchased and there are occasional reuses for office relocations. Congressional transition (elections) historically increase rates of deinstalls and new installs.

14 Sec. 3 N/A

Will the Gov't please provide the specific territories for which site assessments will need to be conducted?

Equipment is requested by quote and may be requested within any region of the U.S. and its territories.

15 Sec. 5 Subsection j.

N/A

After awarded will the Gov't entertain the replacement of the existing DMP intrusions detection equipment to help encompass a standardized across the program?

As needed basis.

16 Sec. 1 N/A

Will the Gov't please provide the period of performance for this effort?

Periods of performance typically include a base contract year with 4 possible option years.

17 Sec. 3 N/A

What technologies currently are being utilized and is there any brand loyalty to specific OEMs that should be considered?

IDS-network with cell backup, localized Access Control, and localized Network video recorder with POE camera CCTV equipment is currently used. Brand specifics are not required. Capacity, features, compliance, best practices, and pricing drive technology selection.

18 Sec. 5 Subsection f. N/A

Are UL runners required to respond to IDS alarm events for this effort?

No

19 Sec. 5 Subsection f. N/A

Does the Gov't use local staff to respond to IDS alarm events for this effort?

Yes

20 General N/A Is there an incumbent contractor currently performing these services? If so, could I please find out the contractor name and contract number? Any information is greatly appreciated.

The names of incumbent are not released at this time.

21 General N/A What is the best way to demonstrate the range of our offices in Kansas City, KS and St. Louis, MO?

The capabilities of the contractor offices can be demonstrated by illustrating a capability of assessing any US site, providing related quotes, installing quoted equipment, maintaining the equipment installed through a

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maintenance agreement, and monitoring IDS regardless of contractor office location, with the ability to act upon monitoring signals with regard to needed service and police response, and provide web access to the House for signals related to USHR accounts, and the ability to open a ticket within 4 hours, respond to the site within an additional 4 hours if necessary, and make repairs within 3 business days.

22 What VMS are you using today? Network Video recorders with hard drive and cameras

23 N/A

What camera system are you using today? Network Video recorders with hard drive and cameras

24 N/A N/A What type of server and storage is being used today?

N/A

25 N/A N/A What/who are the equipment and software manufacturers?

Not released at this time.

26 N/A

What are the customer’s expectations for inventory? Contractor is not expected to maintain inventory of used equipment but is required to have access to the necessary inventory needed to install on an as needed basis.

27 N/A N/A Who is the incumbent? If there is not an incumbent, how was this requirement met in the past?

The names of incumbent(s) are not released at this time. The requirement is met by the contractor conducting assessments of sites as needed and generating quotes for equipment that is requested, installing that equipment, providing monitoring center capability for alarm systems, and providing a maintenance contract with 4 hours opening for tickets, additional 4 hours to respond to the site if needed, and 3 business day requirement for repair.

28 N/A N/A What sq footage of storage space is expected? N/A 29 N/A

What % of inventory is expected to be kept on-hand or on the shelf?

Contractor should have sufficient access to inventories for installations and replacement.

30 N/A N/A Will a standard configuration of the offices be issued/published for the bid?

See page 7 for example

31 2 2 Is the House seeking standardization for its Video Intercom, Duress, and Intrusion Detection System?

Standard equipment is utilized however a program wide standardization project is not anticipated.

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32 2 2 What type/method of receiving equipment is used to provide alarm notification to notify local law enforcement of an alarm?

Network connected panels with cell back up capability communicating with receivers and 24-hour monitoring center provided by the vendor who request law enforcement response.

33 3 2 Does the House support the reuse of de-installed equipment?

Yes, it is supported. However, no used or refurbished equipment may be utilized that was not already assigned to the program.

34 3 2 Will Video Intercoms be used/monitored locally or regionally?

Locally

35 3 3 Will CCTV be recorded and monitored locally or locally and regionally?

Locally

36 3 3 Can the Government confirm if any access control integration/capability will be required for District Offices?

Access control is required for some sites but remain stand-alone systems.

37 3 3 Does the Government prefer wireless or hard-wired duress and IDS system components?

Hard wired and wireless are accepted

38 3.1 3 Is there a current inventory of equipment currently installed across the District offices?

Yes. However, the contractor would not be responsible for USHR’s standing inventory.

However, for purposes of maintenance and monitoring the contractor must maintain their own records.

39 3.1 3 How is the current equipment inventory stored, i.e., in what type of electronic format or database?

N/A. The contractor is responsible only to report serial numbers for certain assets upon installation or replacement.

40 3.1 3 Does the House currently use an inventory management system?

N/A

41 3.1 3 If the House uses an inventory management system is it a COTS product or custom developed product?

N/A

42 3.1 3 Does the House require plastic or metal asset tags with bar codes?

N/A. This program does not require vendors to apply asset tags.

43 5 5 Is the House only considering a Regional approach to this project?

National coverage capabilities are sought.

Other scenarios may be presented but may not be chosen for award.

44 5 5 If the House is considering a Regional approach, are they also considering, then, multiple award contracts?

N/A

45 5 5 What is the average square footage of a typical district office requiring a new security alarm system?

Office sizes vary greatly, and quotes are requested individually.

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46 5 5 Can the Government confirm if the detailed project plan is a MS Project file or is this a detailed written description of the proposed implementation plan with proposed project schedule?

The detailed plan is a written description with required scheduling milestones independent to each site.

47 5 5 Does the Government require drawings (site plan, floorplans with devices, device schedules, risers and typical drawings) as part of the project plan?

Yes, a basic floor plan and device location drawing is required for each site quote submission regardless of permitting requirements. Typically (PDF)

A copy of detailed drawings submitted for any jurisdiction’s required permitting is also required.

48 5 5 Does the Government allow site assessments after normal business hours and on weekends to minimize disruption to District Office personnel?

There is no prohibition on timing, but site assessments are scheduled solely at the discretion of available district office personnel.

49 General N/A

Is preventative and corrective maintenance covered by the scope of this project?

Yes, a maintenance contract agreement would be expected.

50 General N/A Please define the total number of District offices covered under the scope of this contract.

Approximately 950 locations are eligible to participate.

51 General N/A What is the name of the contractor currently performing this work?

This information is not shared at this time.

STANDARD DRAWING DESIGN

The time and date specified for receipt of Offers is not extended is extended through

Offers must acknowledge receipt of this Amendment in Block 10 of the Solicitation, Offer and Award Form to be submitted prior to the time and date as amended or specified in the solicitation.

The Contract specified above in Block 2a is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.) set forth in Block 6.

This supplemental agreement is entered into pursuant to:

Other (specify type of modification and authority):

Signature Requirement: IMPORTANT: Contractor is not is required to sign this document and return to:

the issuing office in Block 3 the email address in Block 4d