OA ITSD 0000000030SL_1_SUPPLIER.pdf
PDF 186 KB Posted
- Attached to
- Motor Pool Management System
- Solicitation number
- 300000272925390
- Issued by
- Missouri
About this file
This Invitation for Bid (IFB) OA ITSD 0000000030SL,1 is issued by the State of Missouri, Office of Administration, through buyer Tiffanie Meyer, for a Motor Pool Management System to support fleet management operations. The solicitation seeks a comprehensive fleet management software solution for 120 vehicles and assets, with pricing structured across multiple service categories including base system software licensing, additional optional modules, hosting fees, hardware components (kiosks, key cabinets, and keyless entry systems), mobile application access, annual maintenance, implementation services, hourly support, and training. The bid opened on August 11, 2026, at 8:25 PM UTC with an original closing date that was amended to August 26, 2026, at 7:00 PM UTC. The contract will be awarded as a Blanket Purchase Agreement with a one-year initial period, and the solicitation includes three distinct pricing periods: an initial period, a first renewal period, and a second renewal period, allowing for cost evaluation across potential contract extensions.
Responses will be evaluated using multiattribute scoring methodology with sealed bids. Pricing should be submitted in U.S. dollars with two decimal places precision. The contract includes standard payment terms of Net 45 days, with freight shipped FOB (Freight on Board). The solicitation does not indicate a pre-bid conference, site visit, or tour opportunity. No information regarding set-asides, incumbent contractors, or specific funding sources is provided in this IFB document. The line items are categorized under various UNSPSC codes, including software licenses, system administration services, hardware components, industry-specific software, software maintenance and support, and education and training services, allowing bidders to propose comprehensive or modular solutions based on the state's requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| OA ITSD 0000000030SL,01.doc | DOC document | |
| OA ITSD 0000000030SL.doc | DOC document |
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Text version
INVITATION FOR BID (IFB) OA ITSD 0000000030SL,1
If you have any questions, please contact:
Procurement Entity State of Missouri
Buyer TIFFANIE MEYER Location
Phone Fax
E-mail TIFFANIE.MEYER@OA.MO.GOV
Title: Motor Pool Management System Buyer: Tiffanie Meyer Contract Period: One year from date of award
Table of Contents
1 Overview
1.1 General Information
1.2 Schedule
1.3 Additional Information
1.4 Solicitation Controls
1.5 Terms
1.6 Attachments
2 Lines
2.1 Line Information
2.2 Line Details
2.2.1 Line 1
2.2.2 Line 2
2.2.3 Line 3
2.2.4 Line 4
2.2.5 Line 5
2.2.6 Line 6
2.2.7 Line 7
2.2.8 Line 8
2.2.9 Line 9
2.2.10 Line 10
2.2.11 Line 11
2.2.12 Line 12
2.2.13 Line 13
2.2.14 Line 14
2.2.15 Line 15
2.2.16 Line 16
2.2.17 Line 17
2.2.18 Line 18
2.2.19 Line 19
2.2.20 Line 20
2.2.21 Line 21
2.2.22 Line 22
2.2.23 Line 23
2.2.24 Line 24
2.2.25 Line 25
2.2.26 Line 26
1 Overview
1.1 General Information
Title Motor Pool Management System
Synopsis Fleet Management System Amendment Date 8/19/26 4:54 PM
Amendment Description Extending closing to 8/26/2026 at 2:00 p.m.
Buyer TIFFANIE MEYER Outcome Blanket Purchase
Agreement E-Mail TIFFANIE.MEYER@OA.
MO.GOV
Introduction
The Overview section contains valuable information such as the complete solicitation, terms, and other relevant attachments. You should download attachments from the Overview section prior to clicking Create Response.
1.2 Schedule
Close Date 8/26/26 7:00 PM Open Date 8/11/26 8:25 PM Time Zone Coordinated Universal
Time
1.3 Additional Information
Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00
Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00
Tour Location Tour Contact Name
Tour Contact Phone # Tour Contact Email
1.4 Solicitation Controls
Response Visibility Sealed
Lines Settings Rank Indicator No indicator displayed
Ranking Method Multiattribute scoring
1.5 Terms
Agreement Start Date Agreement End Date Agreement Amount
(USD)
Minimum Release
Amount (USD) Payment Terms Net 45 Freight Terms
Shipping Method FOB Solicitation Currency USD (US Dollar)
Price Precision 2
1.6 Attachments
File Name or URL Type Description OA ITSD 0000000030SL,01.doc File Amended solicitation with closing date 8/26 OA ITSD 0000000030SL.doc File
2 Lines Instructions Line 1: Based System Cost Motor Pool Software for 120 vehicles/assets -
2.1 Line Information
Line Estimated Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
1-Base System Cost Motor Pool Software per asset Initial Period
120 EAC
H
2-Base System Cost Motor Pool Software per asset 1st Renewal Period
3-Base System Cost Motor Pool Software per asset 2nd Renewal Period
4-Cost for additional modules not included in base pricing - per module - initial period
5-Cost for not included in base pricing - per module - 1st renewal period
6-Cost for not included in base pricing - per module - i2nd
7-Hosting Fee -initial period
8-Hosting Fee - 1st renewal period
9-Hosting Fee - 2nd renewal
Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
10-Hardware Kiosk, if applicable
EAC
11-Hardware Key Cabinet, if applicable
12-Hardware Keyless Entry, if applicable
13-Mobile App Fee, if applicable -
14-Mobile App
1st renewal period
15-Mobile App
16-Annual Maintenance Fee -
17-Annual Maintenance Fee
- 1st renewal
18-Annual Maintenance Fee -
19- Implementation Fee
20-Hourly Fee -per hour - initial
21-Hourly Fee -per hour - 1st
22-Hourly Fee -per hour - 2nd renewal periold
23-Training Fee (total)
Quantity
UOM Response Price
Line Amount
Response Minimum
Release Amount
24-Miscellaneous expenses, if applicable - initial
25-Miscellaneous expenses, if applicable - 1st
26-Miscellaneous expenses, if applicable - 2nd renewal periods
2.2 Line Details
2.2.1 Line 1 Base System Cost Motor Pool Software per asset Initial Period
Category Name 43230000 -
SOFTWARE
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
Start Price (USD)
2.2.2 Line 2 Base System Cost Motor Pool Software per asset 1st Renewal Period
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.3 Line 3 Base System Cost Motor Pool Software per asset 2nd Renewal Period
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.4 Line 4 Cost for additional modules not included in base pricing - per module - initial period
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.5 Line 5 Cost for additional modules not included in base pricing - per module - 1st renewal period
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.6 Line 6 Cost for additional modules not included in base pricing - per module - i2nd renewal period
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.7 Line 7 Hosting Fee - initial period
Category Name 81111800 - SYSTEM
AND SYSTEM
COMPONENT
ADMINISTRATION
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.8 Line 8 Hosting Fee - 1st renewal period
AND SYSTEM
COMPONENT
ADMINISTRATION
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.9 Line 9 Hosting Fee - 2nd renewal period
COMPONENT
ADMINISTRATION
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.10 Line 10 Hardware Kiosk, if applicable
Category Name 46171509 - KEY
CABINETS OR
ORGANIZERS
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.11 Line 11 Hardware Key Cabinet, if applicable
Category Name 46171509 - KEY
CABINETS OR
ORGANIZERS
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.12 Line 12 Hardware Keyless Entry, if applicable
Category Name 25172130 - VEHICLE
KEYLESS ENTRY
CONTROL OR FOB
Item Revision Allow Alternate Lines No
Target Minimum Release Amount (USD)
2.2.13 Line 13 Mobile App Fee, if applicable - initial period
Category Name 43232600 -
INDUSTRY
SPECIFIC
SOFTWARE
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.14 Line 14 Mobile App Fee, if applicable - 1st renewal period
SPECIFIC
SOFTWARE
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.15 Line 15 Mobile App Fee, if applicable - 2nd renewal period
SPECIFIC
SOFTWARE
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.16 Line 16 Annual Maintenance Fee - initial period
Category Name 81112200 -
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.17 Line 17 Annual Maintenance Fee - 1st renewal period
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.18 Line 18 Annual Maintenance Fee - 2nd renewal period
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.19 Line 19 Implementation Fee
COMPONENT
ADMINISTRATION
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.20 Line 20 Hourly Fee - per hour - initial period
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.21 Line 21 Hourly Fee - per hour - 1st renewal period
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.22 Line 22 Hourly Fee - per hour - 2nd renewal periold
MAINTENANCE
AND SUPPORT
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.23 Line 23 Training Fee (total)
Category Name 86000000 -
EDUCATION AND
TRAINING
SERVICES
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.24 Line 24 Miscellaneous expenses, if applicable - initial period
Category Name 42331148 -
MISCELLANEOUS
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.25 Line 25 Miscellaneous expenses, if applicable - 1st renewal period
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
2.2.26 Line 26 Miscellaneous expenses, if applicable - 2nd renewal periods
Allow Alternate Lines No Target Minimum Release
Amount (USD) Estimated Total Amount
(USD)
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