NYC Hotel Hiring SOW.docx

STATEMENT of WORK (SOW) Program Area: Human Capital Office (HCO)/Talent Acquisition (TA) Project Title: IRS Direct Hiring Event Dates: 09/23-25/2024; Location: NYC, New York

1. BACKGROUND

The Internal Revenue Service (IRS) would like to host a hiring event in your area. The IRS is a bureau of the Department of the Treasury and provides America's taxpayers top quality service by helping them understand and meet their tax responsibilities and enforce the law with integrity and fairness to all.

The Business Units (BUs) of Tax Exempt & Government Entities (TEGE), Small Business/Self-Employed (SB/SE), and Large Business and International (LB&I) are recruiting employees. The BU representatives will be reviewing resumes, conducting interviews, and making offers on-the-spot to qualified candidates. The hiring process will be a constant flow of applicants throughout the day, with appointments to be interviewed and hired.

2. OBJECTIVE

The objective of this requirement is to secure a venue with the capacity to accommodate 500 attendees in order to conduct private interviews for an IRS hiring event.

A total of two (2) to three (3) rooms are needed to be set-up and available daily on the designated dates listed above, from 5:00am to 7:00pm Local Time. One room will be utilized to process all the applicants, the subsequent room(s) rooms will be used to conduct interviews and for the selecting officials. Examples of the room set-up, number of tables, chairs and easels are detailed below in Section 7, SET UP EXAMPLE AND ADDITIONAL INFORMATION. The Contractor shall provide available personnel to setup rooms on the evening before the first interview day (9/24/2024) no later than 8:00 p.m. EST.

The venue must be located within a 25-mile radius from the central point of the city/downtown and preferred to be located within 30-miles of the international or regional airport.

3. SCOPE OF WORK

The Contractor shall secure a venue with the capacity of 500 attendees, multiple tables and chairs appropriately spaced out to conduct private interviews. The tables and chairs should be identical so that all the interviewers’ chairs are facing the same direction (towards the entrance) and all the interviewees’ chairs should be facing away from the entrance. The Contractor will have the discretion of table/chair placement.

3.1 The Contractor shall provide a sectioned off portion of the room for selecting officials to discuss amongst themselves the results of interviews and to discuss interviewing approaches. The section off portion should be soundproofed or far enough away to ensure that interviewees are unable to hear the interviewer’s conversation. The Contractor shall provide an Information Technology (IT) Specialist to help establish and troubleshoot connections with the IRS internal VPN.

3.2 The Contractor shall provide fast Wi-Fi to withstand the usage of 100 or more computers/laptops, sufficient 110 voltage power sources with surge protectors (outlets), HDMI cables and other IT supplies. The Contractor shall provide Secure Wi-Fi connection with a SSID name and password. The IRS must be able to bypass the landing page or be whitelisted to connect their laptops to the network by searching the network name and entering the password.

The Contractor shall have the rooms set-up and the supplies/services available between 5:00 a.m. through 11:59 p.m. Local Time on the days of the event.

The Contractor shall set up event and provide cleanup of venue/conference space at the closure of each day.

The Contractor will be responsible for collecting and inventorying their equipment. The IRS is not liable for any rented equipment.

3.3 The Contractor shall have adequate restrooms and water fountains/stations for the candidates. Recommend four (4) to six (6) water stations be provided throughout the areas.

3.4 The IRS, as a Federal Government Agency, is tax exempt from paying state/local tax. Based on the venue’s location, either a tax-exempt form will be provided or other documentation authorizing this exemption. See FAR PART 29.305 State and local tax exemptions and the Authority or Regulation: GSA-FAR (48 CFR) 53.229.

4 PLACE OF PERFORMANCE

NYC, New York

5 PERIOD OF PERFORMANCE

The Period of Performance will begin on the evening of 09/23/2024 at 8:00 p.m. and end 09/25/2024 7:00 p.m. Local Time. The business hours will be 7:00 a.m. to 7:00 p.m. The Contractor shall be open and available during this time for personnel to access.

6 POINTS OF CONTACT

Points of contact will be provided at the time of contract award. Only the Contracting Officer is authorized to change any aspect of this contract. No changes to this contract will be made without PRIOR consent of the Contracting Officer.

7 SET UP EXAMPLE AND ADDITIONAL INFORMATION

Contractor shall provide an Emergency Evacuation Plan two weeks prior to the start of the event. Below are examples of acceptable room setups:

Room Set-Up

· Main Room -Applicant Processing Room - Sq Ft: Min 5000

· Perimeter Tables with chairs - 25 (see attached floorplan sample)

· Applicant Chair sitting for attendees waiting area

· Setup in the center of the room

· (75) chairs facing “North” wall

· (75) chairs facing “South” wall

· (25) chairs facing “West” wall

· (25) chairs facing “East” wall

****Allow walkway isles between each block of chairs; please see the attachment of the floor sample below. ****

· Second room - Interview Room - Sq Ft. Min 2500

· 15 - 8ft tables with (4) chairs (see attached floorplan sample); may slightly vary if providing 6ft tables.

· Third room - Selecting Official Meeting Room - Sq Ft. Min 1500

· 12 - 8ft tables with (3) chairs (see attached floorplan sample); may slightly vary if providing 6ft tables.

· Rectangle Tables w/tablecloths – 43 to 55 (see attached floorplan sample/ dependent on two or three rooms set up)

· Preferred: 8ft tables (96” X 30”)

· Acceptable: 6ft tables (72” X 30”)

· Chairs – 400 (see attached floorplan sample)

· Easels - 8

· Water stations – 4 to 6

8 GOVERNMENT FURNISHED INFORMATION/PROPERTY

All information gathered during this event will be for the sole use of the IRS and its recruiting efforts. Information is encrypted and follow IRS PII Safeguarding Practices.

image3.png image4.png image1.png image2.svg APPLICANT PROCESSING ROOM Sponsorship Station Welcome Table Tentative Job Offer (TJO) Station Qualification Station Intake S tation PRE - FUNCTION / FOYER Fingerprints Station Thank You Station Computer Table Quality Review Station Applicant Waiting Area