19-00066_Statement_of_Work_RFQ.docx

STATEMENT OF WORK

BACKGROUND

National Weather Service Pacific Region Headquarters (NWS PRH) is seeking a contractor to provide monthly air conditioning equipment maintenance for Honolulu Forecast Office (HFO) and quarterly air conditioning equipment maintenance for both (HFO) and Lihue Data Collection Office (DCO). Their preventative maintenance is essential in ensuring the NWS PRH HVAC equipment is functioning properly in support of the operations and mission critical functions.

JOB DESCRIPTION

Provide monthly and quarterly preventive maintenance service and emergency repair service on the following air conditioning units listed below. The Service Contract Labor Standards Act applies for Honolulu and Kauai County and is the vendor’s responsibility to be in compliance.

PLACE OF PERFORMANCE:

LOCATION #1

Weather Forecast Office Honolulu 2525 Correa Road, Suite #250 Honolulu, Hawaii 96822-2219

Located in Suite #250 on the second floor of the Hawaii Institute of Geophysics building on the campus of the University of Hawaii at Manoa.

DESCRIPTION OF EQUIPMENT

2 Ea. Liebert System Computer Room Air Conditioner – CRAC (Computer room):

MIN: FH 125 AUCAM

SIN: 316503-001 PAC-1

SIN: 316503-002 PAC-2

2 Ea. Liebert Air Compressor (rooftop):

MIN: DCDFI 30YS865 l SIN: 0121C48421 PAC-1 SIN: 012IC48422 PAC-2

1 Ea. (RT U- 1) Aaon Package Air Conditioner (rooftop):

MIN: RN-0I 5-8A-EA 19-000 SIN: 201202-ANCL05077

1 Ea. (RTU-2) Aaon Package Air Conditioner (rooftop):

MIN: RN-015-8- A-EA19-000

SIN: 20 I202 -ANCL05078

1 Ea. (RTU-3) Aaon Package Air Conditioner (rooftop):

MIN: RN-015-3- A-EB19-000 SIN: 201202-ANCL05079

MONTHLY PREVENTIVE MAINTENANCE SERVICE TO INCLUDE:

a. Inspect, clean, or replace filters. Replacement filters for this site will be provided by the government.

b. Oil and check damper.

c. Check oil level.

d. Check for visual refrigerant leaks, pipe corrosion, potential leaks. etc.

e. Clean condenser drip pan, strainer and drain. Blowout any buildup.

f. Suction pressure.(notify if out of range)

g. Grease and oil bearings.

h. Check and indicate Low side cutout.(notify if out of range)

i. Check expansion valve operation.

j. Tighten belts. Indicate if belts are worn and in need of replacement.

k. Check refrigerant Charge.(notify if out of range)

l. Check and indicate Head pressure.(notify if out of range)

m. Check control operation.

n. Check and indicate High side cutout. (notify if out of range)

QUARTERLY PREVENTIVE MAINTENANCE SERVICE TO INCLUDE:

a. Turn off Air handling unit, Spray condenser coils with non-corrosive anti-bacterial solution that is compatible for cleaning coils, spray water from the backside of coils to loosen debris, and dirt. Water will be provided on site for wash-down. Contractor to provide (2) 50’ hoses to reach rooftop.

b. Wipe and clean any patina corrosion on refrigerant piping leading into and out of compressor, drier, etc. (at joints and welds). Use dye solution for sniffing refrigerant leaks.

SERVICES:

a. Shall be provided on a strict timely basis, i.e. monthly and quarterly.

b. Maintain routine replacement parts (belts, oil, refrigerant, etc.)

c. Dispose of all waste oil, refrigerant, and filters in compliance with all Federal and State laws and regulations.

d. Discuss and investigate potential issues/complaints/concerns regarding the air conditioning performance with the occupants, WFO ESA and the NWS Facilities Engineer.

e. Provide emergency service, as required, between scheduled inspections. Emergency response time shall be within 4 hours of notification.

WRITTEN REPORTS:

a. Provide inspection reports after each inspection and include recommendations of necessary repairs and maintenance procedures.

b. Provide written records of all waste disposal to National Weather Service (NWS) Facilities Engineering Branch.

c. Material Safety Data Sheets will be the responsibility of the contractor to provide to NWS for all materials and supplies supplied by the contractor, and shall be approved by NWS Facilities Engineer prior to application.

MAJOR REPAIRS:

Upon discovery of any major repairs required while performing routine maintenance and inspection work, the contractor's representative/technician shall make a report to the site manager or his representative. Contractor will submit a written quote for consideration prior to performing any work. Written quotes will be submitted to National Weather Service Pacific Region Headquarters, Facilities Engineering Chief, 1845 Wasp Boulevard, Bldg. 176 Honolulu, HI 96818. Additional work will be authorized by written notification from the Contracting Officer.

LOCATION #2

Data Collection Office (DCO) Lihue 3260 Kailani St Lihue, HI 96766-9722

DESCRIPTION OF EQUIPMENT

1 EA. Carrier 7-1/2 ton Split system Air Handling Unit Model # 40RM-008-8116GC Serial#0604F14974 Condensing Unit Model # 38A RZ008-5 Serial #II04G40065

QUARTERLY - PREVENTIVE MAINTENANCE SERVICE TO INCLUDE:

a. Replace filters (pleated media filters)

b. Check and clean the drain pan and cooling coil, blow out drain lines.

c. Check operating and safety controls.

d. Check general overall condition of unit.

e. Check condition of all belts (replace if required).

f. Check pulley alignment. (Align or adjust if required).

g. Check and tighten all screws.

h. Check integrity of all electrical connections. Tighten all/any loose connections.

i. Vacuum and clean control panels.

j. Check refrigerant piping for leaks, corrosion, potential leaks, etc. (provide estimates for repair if needed).

k. Provide antibacterial tablets in condensate drain pan.

l. Verify status and function of zone sensor/thermostat.

m. Advise and discuss with the Official-in-charge and the NWS Pacific Region Facilities Engineer any discrepancy observed or issues/complaints/concerns they might have with the air conditioning system.

n. Wash and rinse evaporator and condenser coils quarterly with a soap solution compatible with aluminum refrigerant coils. Solution shall contain an anti-microbial/anti-bacterial disinfecting agent. A water source will be provided on site for wash down.

SERVICES:

a. Shall be provided on time.

b. Maintain routine replacement parts (belts, filters, oil, refrigerant, etc.)

c. Dispose of all waste oil, refrigerant, and filters in compliance with all Federal and State laws and regulations.

d. Discuss and investigate potential issues/complaints/concerns regarding the air conditioning performance with the occupants, OIC and NWS PRH Facilities Engineering Chief.

e. Provide emergency service, as required, between scheduled inspections. Emergency response time shall be within 4 hours of notification.

WRITTEN REPORTS:

a. Provide inspection reports after each inspection and include recommendations of necessary repairs and maintenance procedures.

b. Provide written records of all waste disposal to National Weather Service (NWS) Facilities Engineering Chief.

c. Material Safety Data Sheets will be the responsibility of the contractor to provide to NWS for all materials and supplies supplied by the contractor and shall be approved by NWS Facilities Engineer prior to application.

MAJOR REPAIRS:

Upon discovery of any minor or major repairs required while performing routine maintenance and inspection work, the contractor's representative/technician shall make a report to the site manager or his representative. Contractor will submit a written quote for consideration prior to performing any work. Written quotes will be submitted to National Weather Service Pacific Region Headquarters, Facilities Engineering Chief, 1845 Wasp Boulevard Bldg. 176, Honolulu, HI 96818. Additional work will be authorized by written notification from the Contracting Officer.

PERIOD OF PERFORMANCE: