NWWP99572300001KAW SOW_Rev1.pdf

STATEMENT OF WORK (SOW)

NWWP99572300001

NATIONAL WEATHER SERVICE (NWS)

NATIONAL WEATHER FORECAST OFFICE (WFO)

INTRODUCTION:

The Contractor shall be responsible for satisfactorily managing and performing program for cleaning as specified herein at the following location:

National Weather Service Office 465 Weathervane Road Calera, AL 35040-5427

CONTACTS:

Primary responsibility for representing the Contracting Officer and inspection of contract work will be assigned to:

*Chris Darden, Meteorologist-in-Charge (MIC) and/or

*Kevin Laws, Designated Official-in-Charge (OIC)

*The official is referred to throughout this SOW as the MIC/OIC.

The MIC/OIC is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract price, terms and conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the MIC/OIC.

No such changes shall be made without the expressed prior authorization of the Contracting Officer. The MIC/OIC may designate assistant MIC/OIC(s) to act for him by naming such assistant(s) in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

EQUIPMENT, MATERIALS AND SUPPLIES:

All equipment, materials, and supplies (Material Safety Data Sheet [MSDS] for chemicals) shall be furnished by the Contractor and properly stored in the areas designated by the MIC/OIC including paper towels, toilet paper, hand soap, cleaning supplies, and cleaning equipment. All products used are to be environmentally friendly and MSDSes of these products will be supplied to the MIC/OIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment.

Services performed under this contract shall be performed during hours approved by the MIC/OIC. NOTE: All paper products shall be made of recycled materials.

SECURITY:

1. Contractor shall comply with Federal security requirements.

2. Smoking and weapons are prohibited on Federal property.

3. Contractor shall maintain site security as instructed by the site MIC/OIC.

4. Personnel security investigations are required for all contractors entering the site

CONDUCT OF WORK:

Services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.

The Contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified. All equipment, materials and supplies (MSDS for chemicals) shall be furnished by the contractor. Including tissues, paper towels, toilet paper, hand soap, cleaning supplies, and cleaning equipment. Healthy and environmentally friendly products that are non-toxic, biodegradable, and made from renewable sources (not petroleum) shall be used to promote a healthy and green cleaning environment. Services performed under this contract shall be performed during hours approved by the MIC/OIC or designated representative. Inspection and acceptance of work will be done by the MIC/OIC or his designated representative.

All work described shall be done in accordance with the following specifications and standards.

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.

SITE CONDITIONS:

The area covered by this contract consists of approximately 5,000 square feet. All rooms in the Weather Service Office main building will be cleaned as per the SOW except for the Communication Room and the Electrical Room (312 sq. ft.).

A listing of the flooring type and size of the various rooms to be cleaned as per the SOW are:

- 73 sq. ft. of utility carpet with tile trim in the Front Entry Vestibule and Service Entry

Vestibule. Glass windows and doors in both entry ways to be cleaned as per SOW.

- 1,440 sq. ft. of carpeted area including the Reception/Waiting area, SOO Office, WCM

Office, MIC Office, Conference Room, Training Room, and Main and Side Corridors.

- 2,114 sq. ft. of computer tile flooring including the Primary Operations Area and 3 adjoining Cubicles, and the Equipment Room.

- 308 sq. ft. of ceramic tile flooring including the Men’s Bathroom, Women’s Bathroom and Ready Room/Kitchen.

- 610 sq. ft. of linoleum tile flooring in the Electronic Technician work and office area.

- 247 sq. ft. of bare concrete in the inside Storage Room.

SCHEDULE:

Daily, Six Days a week– Cleaning will take place generally between 5:00 pm and 9:00 pm except on the designated day off of Sunday or the option of Saturday off. To be discussed between Contractor and the MIC/OIC or designee.

PERIOD OF PERFORMANCE:

Base Year: 12/01/2022 – 11/30/2023 Option Year 1: 12/01/2023 – 11/30/2024 Option Year 2: 12/01/2024 - 11/30/2025 Option Year 3: 12/01/2025 – 11/30/2026 Option Year 4: 12/01/2026 – 11/30/2027

REQUIREMENTS:

a. DAILY (six days a week - option of Saturday or Sunday off. To be discussed between Contractor and MIC/OIC or designee)

1. Empty and damp wipe all waste baskets and outside trash containers. If plastic bags are inserted in trash cans, damp wiping will be unnecessary.

2. Remove all trash and dispose of in proper containers.

3. Vacuum all carpeting (including individual office areas) and perform soiled spot checks, spot treating where applicable.

4. Clean and disinfect sinks, fixtures and floors in the restrooms and kitchen using fresh water for each.

5. Check on kitchen, restroom, and office supplies (soap, paper towels, kim-wipes, Kleenex, toilet tissue, seat protectors) and refill as necessary. Provide extra paper towels and toilet tissue in the janitorial closet in the event dispensers run empty.

6. Dust mop all tile (linoleum) floors, concrete and computer floors. (Note!! Never use a wet mop or allow standing liquids on computer floor)

7. Sweep inside and outside the entryway and remove any windblown debris from both entrances.

8. Maintain cleanliness of the custodial closet.

9. Wipe/disinfect all door handles.

10. Check and keep deodorizer sprays for restrooms.

b. WEEKLY (Once every week)

1. Dust (and wax where applicable) all flat surfaces which include table tops, desks, chairs, file cabinets, book cases, chair-rails, around/behind computer monitors, picture frames, window sills, window ledges including the vestibules of the office building.

2. Wet mop all tile linoleum, and concrete floors.

3. Wipe/disinfect restroom walls and areas around door handles.

4. Empty office recycle bins into main recycle container sitting on top of giant shredder container located in Copier/Mail/Storage Room.

5. Wash entrance windows (vestibule windows) inside and out for office building.

6. Vacuum draperies and/or dust blinds.

c. BI-WEEKLY (Once every two weeks)

1. Wash down cabinets, lockers and walls in kitchen.

d. MONTHLY (Once every month)

1. Spot clean doors, walls and painted surfaces throughout the office building.

2. Dust high ledges, cabinet tops, ventilators, light fixtures and other high areas in the office building.

3. Buff all tile (linoleum) floors.

e. QUARTERLY (Once every 3 months during December, March, June and September)

1. Wash all windows inside and out for the office building.

f. SEMI-ANNUALLY (March and September)

1. Strip old wax, re-wax and buff all tile (linoleum) floors.

2. Shampoo all carpeting (confer with MIC/OIC or designated official) (A one week notice is required).

g. SPECIAL INSTRUCTIONS

1. All sweeping of resilient floor covering will be by the dustless pickup method using either the laundered or the disposable type of treated cloth as appropriate.

All dusting shall be done by the damp or treated cloth method.

2. All rules concerning safety, smoking and the security of the building will be observed. No children under 18 years of age are allowed to assist the Contractor.

3. The Contractor shall remove all waste from the premises, and plastic bags used for disposal of wastepaper and put them in trash dumpster or recycle bins provided.

4. **COMPUTER FLOORS - USE ONLY A SLIGHTLY DAMP MOP, DAMP

MOP WITH MILD DETERGENT WHEN NECESSARY. NEVER:

i. Never wax, buff, polish or rinse with water containing wax. The floor surface is designed to cause a wax “flake-off” and any build-up of foreign substances can affect the static decay rate of the floor surface.

ii. Never use strong abrasives, scrapers, steel wool or power scrubbers to clean the floor.

iii. Never use excessive amounts of liquid or flood the surface with water.

Use only a SLIGHTLY damp mop.

5. Notify the MIC/OIC or designee personally via email or telephone call whenever the QUARTERLY and SEMI-ANNUALLY requirements are completed.

INVOICING:

The vendor will bill on a monthly basis in arrears. Please submit all invoices to Tara Goggins and Chris Darden via email Tara.Goggins@noaa.gov and Chris.Darden@noaa.gov.

For any questions, please call the office directly at 206-621-5650. If any days are missed then the invoice should be updated to reflect only days worked.

All invoices must include:

Name of Contractor Date of Invoice Purchase Order Number Invoice Number

OBSERVANCE OF LEGAL HOLIDAYS:

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

When any holiday falls on a Saturday, the preceding Friday is observed. When any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC/OIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the MIC/OIC or designee for guidance.

mailto:Tara.Goggins@noaa.gov mailto:Chris.Darden@noaa.gov