23-00161 amd 0003 SAM.GOV sbc HVAC.docx

AMENDMENT 0003 5/17/2023 Quote due date is extended to 5/31/2023 and questions is extended to 5/24/2023.

AMENDMENT 0002 5/16/2023

Answers in red.

Air handler #3 evaporator coil cleaning- In the past this unit was not readily available to stop and perform such tasks like coil cleaning except for weekends. Is that the case? No, the time and day will need to be coordinated with site but doesn’t have to be weekend work.

Fan terminal units- All come from the factory with a 3-day filter. Will these be expected to be replaced? Only asking because when we replaced the FTU they all had plugged filters and facility personnel at the time didn’t know they even had filters? Yes

Verify Building humidifier operations; clean and drain as required and replace canister as required. - These functions are typically not used much due to the environment in Florida. Based on our information this was disabled to avoid alarms during commissioning by triple D's. Will we be requested to enable this feature and test its function anyways? No. The humidifiers for the offices are not required.

Verify operation of variable air volume boxes, where applicable. - For this task will it be required to force boxes open and closed from the EMS system? Also, will visual inspection be desired at each individual box itself? Some vav's will require scaffolding around employee workstations as well. from previous experiences we have had to create a schedule to do so for inspections. Using the EMS to verify operations is acceptable.

Verify operation of duct heaters or fan terminal units. - This scope will require a smoke alarm to be in test and will produce a smell of burnt dust if tested. To check them individually it will require scheduling around employee workstations and scaffolding in some areas to reach them as well If operation can be verified using EMS that is acceptable. Fire Alarm with scheduling can be placed in Test.

Verify operation of cabinet unit heaters. -This scope will require smoke alarms to be in test mode and will produce a smell of burnt dust if tested as requested. Please clarify if this is what is being requested. Yes. Fire Alarm with scheduling can be placed in Test.

AMENDMENT 0001 5/4/2023 – Review each of the CLIN lines which have been corrected due to a typo. Thank you.

COMBINED SYNOPSIS/SOLICITATION

NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) PREVENTATIVE MAINTENANCE (PM) AT THE MIAMI WEATHER FORECAST OFFICE (WFO), HURRICANE OFFICE AND NEXRAD OFFICE IN MIAMI, FL

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NWWP99182300161SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02 (MAR 2023) (Deviation 2023-03) (DEC 2022).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 238220. The size standard $19.0 million.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 BASE YEAR: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI WEATHER FORECAST OFFICE (WFO), TASK 1-WFO, 11691 SW 17TH STREET, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2023 THROUGH 6/30/2024

CLIN 0002 BASE YEAR: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI NEXT GENERATION WEATHER RADAR (NEXRAD) 16801 SW 137TH AVENUE, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2023 THROUGH 6/30/2024

CLIN 0003 BASE YEAR: FOR MIAMI WFO EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2023 THROUGH 6/30/2024

CLIN 0004 BASE YEAR: FOR MIAMI FOR NEXRAD EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2023 THROUGH 6/30/2024

CLIN 1001 OPTION YEAR 1: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI WEATHER FORECAST OFFICE (WFO), TASK 1-WFO, 11691 SW 17TH STREET, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2024 THROUGH 6/30/2025

CLIN 1002 OPTION YEAR 1: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI NEXT GENERATION WEATHER RADAR (NEXRAD) 16801 SW 137TH AVENUE, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2024 THROUGH 6/30/2025

CLIN 1003 OPTION YEAR 1: FOR MIAMI WFO EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2024 THROUGH 6/30/2025

CLIN 1004 OPTION YEAR 1: FOR MIAMI NEXRAD EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2024 THROUGH 6/30/2025

CLIN 2001 OPTION YEAR 2: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI WEATHER FORECAST OFFICE (WFO), TASK 1-WFO, 11691 SW 17TH STREET, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2025 THROUGH 6/30/2026

CLIN 2002 OPTION YEAR 2: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI NEXT GENERATION WEATHER RADAR (NEXRAD) 16801 SW 137TH AVENUE, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2025 THROUGH 6/30/2026

CLIN 2003 OPTION YEAR 2: FOR MIAMI WFO EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2025 THROUGH 6/30/2026

CLIN 2004 OPTION YEAR 2: FOR MIAMI NEXRAD EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2025 THROUGH 6/30/2026

CLIN 3001 OPTION YEAR 3: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT LOCATED AT THE MIAMI WEATHER FORECAST OFFICE (WFO), TASK 1-WFO, 11691 SW 17TH STREET, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2026 THROUGH 6/30/2027

CLIN 3002 OPTION YEAR 3: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI NEXT GENERATION WEATHER RADAR (NEXRAD) 16801 SW 137TH AVENUE, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2026 THROUGH 6/30/2027

CLIN 3003 OPTION YEAR 3: FOR MIAMI WFO EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2026 THROUGH 6/30/2027

CLIN 3004 OPTION YEAR 3: FOR MIAMI NEXRAD EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2026 THROUGH 6/30/2027

CLIN 4001 OPTION YEAR 4: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI WEATHER FORECAST OFFICE (WFO), TASK 1-WFO, 11691 SW 17TH STREET, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2027 THROUGH 6/30/2028

CLIN 4002 OPTION YEAR 4: NONPERSONAL SERVICES FOR HEATING, VENTILATION, AND AIR CONDITIONING (HVAC) FOR PREVENTATIVE MAINTENANCE (PM) TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT NECESSARY FOR THE LOCATION AT THE MIAMI NEXT GENERATION WEATHER RADAR (NEXRAD) 16801 SW 137TH AVENUE, MIAMI, FL 33165-2149, IN ACCORDANCE WITH THE STATEMENT OF WORK. 7/1/2027 THROUGH 6/30/2028

CLIN 4003 OPTION YEAR 4: FOR MIAMI WFO EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT 7/1/2027 THROUGH 6/30/2028

CLIN 4004 OPTION YEAR 4: FOR MIAMI NEXRAD EMERGENCY SERVICES

IF EMERGENCY SERVICES ARE REQUIRED OUTSIDE OF WHAT IS IN THE SCOPE, PLEASE PROVIDE NOTIFICATION AND PRICING TO THE GOVERNMENT IMMEDIATELY. THE GOVERNMENT WILL REVIEW THE ISSUE(S) BROUGHT FORTH AND THE COST. IF APPROVED, FUNDING WILL BE PROVIDED UNDER A MODIFICATION TO THE CONTRACT. 7/1/2027 THROUGH 6/30/2028

(VI) Description of requirements is as follows:

SCOPE

STATEMENT OF WORK (SOW)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

MIAMI WEATHER FORECAST OFFICE (WFO)

MIAMI NEXT GENERATION WEATHER RADAR (NEXRAD)

WFO Miami and National Hurricane Center (NHC) 11691 SW 17th St.

Miami, FL. 33165-2149

AND

WSR-88D Radar Site (RDA)

16801 SW 137 AVE

Miami, FL. 33177

General Description and Requirements:

One annual and 2 quarterly inspections of all Heating, Ventilating, and Air Conditioning equipment at WFOs and RDA sites with conditioned radar electronic shelters. If any of the following items are required, Contractor will provide all belts, filters, humidifier cannisters, and consumables required as part of the overall contract price. It is the responsibility of the Contractor to create an accurate list of belt and filter sizes required for this contact. Spare materials should be stored onsite for emergency maintenance purposes. Inspections will occur within 30 days prior to local heating and cooling seasons and on approximate 120-day intervals following for a total of three inspections, during the months of January, April, and August. The contractor will perform the annual inspection within 30 days of award no matter what month the contract is awarded. After the initial annual inspection, the above schedule will resume. Observe all applicable OSHA safety regulations, as well as state and local safety codes and ordinances.

A. Items covered:

1. Operations Area – 2 each air handling units & condensing units.

2. Administrative Area – 1 each air handling unit & condensing unit

3. Filter units for all air handlers

4. Equipment room – 3 each Liebert computer cooling units & condensing units.

5. Radar shelter packaged (2 each 6-ton Bard & 1each 2 -ton Marvair)

6. Refrigerant lines associated with Items 1, 2, 4, and 5 above.

7. Electric duct heaters in all associated fan terminal units.

8. Cabinet unit heaters (2-3 typical)

9. Restroom and Ready room exhaust fans.

10. Electrical room transfer fans

11. Variable air volume boxes (where applicable)

12. Pictures and drawings are provided as reference.

B. One annual inspection must include, but is not limited to the following items for all HVAC systems during the April Inspection:

NOTE:

Care must be taken not to damage the membrane roof during any operations on the roof. The area around the condensing must be cleaned after the annual inspections to ensure any debris left from the coil cleaning operations is cleaned up. NWS staff will verify prior to contractor leaving. Contractor shall make repairs of any damaged caused to the roof by them.

1. Call designated WFO Contact 48 hours in advance of annual inspection.

2. Check in with local WFO and NHC Staff when arriving on site.

3. Clean and wash all condenser and evaporator coils. Coils are coated manufacture data should be followed for cleaning.

4. Supply and replace all air filters (MARV 8) and belts as required in all units

5. Lubricate motor and fan shaft bearings where applicable.

6. Manually inspect condenser and all fans for vibration and tightness.

7. Inspect and clean contactors and starters.

8. Inspect and tighten electrical connections.

9. Verify refrigerant charges and oil levels: fill as needed

10. Record compressor oil pressure.

11. Measure and record superheat on all condensers.

12. Measure and record compressor suction pressure.

13. Measure and record compressor discharge pressure.

14. Measure and record motor current and voltage.

15. Inspect refrigeration lines for leaks and repair as needed. Repair charges will be billed separately. Record refrigerant amount and type added to system.

16. If applicable verify and adjust the operations of compressor unloaders.

17. If applicable verify operation of all panel lights.

18. Verify humidifier operations in Liebert Units

19. Verify Building humidifier operations; clean and drain as required and replace cannister as required.

20. Inspect all condensate pans and drain lines for AHU 1, 2 & 3 and Liebert units. Blow out drain lines and add algaecide.

21. Clean and verify operation of all dampers.

22. Verify operation of variable air volume boxes, where applicable.

23. Clean and verify operation of exhaust fans.

24. Verify operation of duct heaters or fan terminal units.

25. Verify operation of transfer fan.

26. Verify operation of cabinet unit heaters.

27. Review PMI results verbally with WFO contact and submit inspection reports within ten (10) working days. Provide deficiencies report which will contain the deficiency, required corrective action, and quote for repair action to shannon.mccaleb@noaa.gov and/or dan.collis@noaa.gov for documentation and filing.

C. 2 Preventive Maintenance Inspection Requirements to be performed in January and August:

1. Call designated WFO Contact 48 hours in advance of annual inspection.

2. Check in with local WFO and NHC Staff when arriving on site.

3. Inspect and clean condenser and evaporator coils as needed. Coils are coated manufacture data should be followed for cleaning.

4. Manually inspect condenser and air handler fans for vibration and tightness; adjust as needed.

5. Inspect tension, alignment, and general condition of all fan belts. Replace and adjust as needed.

6. If applicable verify operation of all panel lights.

7. Verify Building humidifier operations and replace cannister as needed.

8. Verify humidifier operations in the Liebert Units.

9. Inspect all condensate pans and drain lines for AHU 1, 2 & 3 and Liebert units. Blow out drain lines and add algaecide.

10. Measure and record superheat on all condensers.

11. Measure and record compressor suction pressures.

12. Measure and record compressor discharge pressures.

13. Verify refrigerant charge.

14. Lubricate motor and fan shaft bearings as required.

15. Supply and replace all air filters (MARV 8) as required for all units.

16. Review PMI results verbally with WFO contact and submit inspection reports within ten (10) working days. Provide deficiencies report which will contain the deficiency, required corrective action, and quote for repair action to shannon.mccaleb@noaa.gov and or dan.collis@noaa.gov for documentation and filing.

D. Emergency and Non-scheduled Services:

1. Response time for non-scheduled HVAC service shall be on a same-day basis for items not deemed as emergency by NWS personnel.

2. Response time for emergency HVAC service shall be a maximum of two hours. This is for the case of HVAC elements which do not have a redundant, backup system or where equipment or personnel operation is jeopardized by inoperative HVAC components. This will be determined by WFO and/or NHC Staff.

Qualifications and Experience:

1. Each bidder shall provide a description of the company’s experience maintaining mechanical HVAC equipment, electrical power, and controls.

2. NWS equipment shall be maintained by a "primary" technician and designated alternate to prevent unfamiliar personnel being dispatched in emergency situations when possible.

Facility Inspection:

1. Prior to bid submittals, each bidder will be given the opportunity to inspect the HVAC equipment.

Payment:

1. Payment for scheduled HVAC maintenance described above will be paid following each inspection.

2. Payment for non-scheduled maintenance will be on a charge card or invoice basis by the party requesting the service, i.e. either the local station personnel or by the Mechanical System Program Manager at the NWS Regional Headquarters in Miami, FL.

Contract Duration:

1. Contract duration shall be for one year, with four additional one-year periods to be Exercised at the option of the Government.

STANDARD CLAUSES

A. Compliance The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is compliant with all applicable codes and be responsible for all licenses, permits and fees required to complete this project.

B. Disposal The Contractor will be required to properly remove, recycle or dispose of all waste material

C. Guidelines The Preventive Maintenance shall follow the guidelines stated in the Statement of Work. All modifications must be submitted and approved by the Contracting Officer.

D. Hours of Operation Work shall be performed between 8:00am & 4:30pm Monday thru Friday unless otherwise approved by the local office personnel. Contractor agrees to observe all Federal holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

E. Facility Access A sign in sheet shall be completed each day before any preventive maintenance begins. The sign in book is located in the building at the front desk.

F. Government Contact The POCs will serve as the Government’s point of contact for all submissions.

G. Documents The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

H. Service Contract Labor Standards (SCLS).

The Contractor shall comply with the current wages of the SCLS.

SAFETY EMERGENCY PLAN AND

A. The Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 40 CFR 1926 Subpart M for fall protection requirements.

B. The Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service site POC’s.

C. Contractor shall provide a Safety Plan and Procedure to protect employees from being injured while on the job site.

D. Contractor shall provide an Emergency Plan and Procedure to provide immediate care for an employee injured while on the job site. Submit plan to the Contracting Officer for review and approval.

GOVERNMENT PROVIDED MATERIALS AND/OR SERVICES

A. EXCLUSIONS:

Unless otherwise indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

B. WARRANTY:

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

***All submittals shall become the property of the U.S. Government***

EXISTING EQUIPMENT INFORMATION

I. (MFL WFO) Information and site conditions of the HVAC systems installed at Miami Weather and Forecast Office:

WFO Miami and National Hurricane Center (NHC) 11691 SW 17th St.

Miami, FL. 33165-2149

1. HVAC #1 & #2, for a total of two Trane split systems (CU/AHU#1 & CU/AHU#2):

1.1. Brief description: These are the Air Conditioning units servicing operation areas of this facility (NWS OPS, NHC OPS, TAFB, NSU), they are designed to back each other up, connected in parallel to the same HVAC ductwork system and to always work one at the time, running both units at the same time will cause damages to the HVAC duct system. One of the two units shall be operational at all times, failure or disabling both units at the same time will interrupt the mission of that installation and could cause damages to some of the equipment installed at that facility. One of the two units could be disabled for a short period of time if coordinated and approved by the POC, in writing and one week in advanced, and if the second unit remains fully operational during the time the backup unit is disabled.

1.2. Information about the existing AHUs #1 & #2:

1.2.1. These are the original AHUs installed when the building was built in 1995. Coils and blower wheel assembly were replaced in 2016.

1.2.2. Location: Mechanical room on roof level

1.2.3. Model #: MCCA050ACCOCA00A000

1.2.4. Pictures:

(AHU #1 in Mechanical room at roof level)

(AHU #2 in Mechanical room at roof level)

1.3. Information about the existing CUs #1 & 2:

1.3.1. CUs were replaced in 2016

1.3.2. Location: Roof level

1.3.3. Model #: RAUJC604BC0300D000010

1.3.4. Pictures:

(CUs on roof level)

2. HVAC #3, for a total of one Trane Split systems (CU/AHU#3):

2.1. Brief description: These are the Air Conditioning units servicing the rooms that are not directly related to the operations of this facility, but that support it in different ways. This includes but is not limited to admin areas, staff offices, library, shops, electrical rooms, storage rooms, conference rooms, etc. Unit shall remain operational at all times. The unit could be disabled for a short period of time if coordinated and approved by the POC in writing and one week in advanced.

2.2. Information about existing AHU #3:

2.2.1. This is unit was replaced in 2021.

2.2.2. Location: Mechanical room on roof level

2.2.3. Module Model #: CSAA035UAL00

2.2.4. Order #: H4H322A/A

2.2.5. Pictures:

(AHU #3 in Mechanical room at roof level)

2.3. Information about existing CU #3:

2.3.1. CU was replaced in 2016

2.3.2. Location: Roof level

2.3.3. Model #: RAUJC504BC0300D000010

3. Information about existing Bathroom EFs:

3.1. Brief description: There are two EFs at MFL, one for the restrooms on the west side of the building, and one for the restrooms on the east side of the building. EFs are installed on the roof level and were replaced in 2019. The fans are designed to constantly run unless they are shut down by the fire alarm system via a fire alarm relay installed above the ceiling.

4. Information about existing VAVs and FTUs:

4.1. There are 25 VAVs and 24 FTUs

4.2. All FTUs have Electric Heaters and none of the VAVs have heaters.

4.3. Exiting VAVs were replaced in 2018

4.4. Exiting FTUs were replaced in 2020

5. Information about existing Lieberts # 1, 2 & 3:

5.1. Brief description: These units are servicing the computer server room of this facility. They are designed to run two at the time with the third unit as a backup (Lead-Lead-Lag). All units shall remain operational at all times, failure or disabling any unit could interrupt the operations of this facility, cause the loss of data and damages to the servers and other equipment installed in the room. One of the three units can be disabled for a short period of time if coordinated and approved by the POC, in writing and one week in advanced, and if the other two units remain fully functional during the time period the third unit is disabled. All three units were replaced in 2017.

5.2. All units were replaced in 2017

5.3. Location: Server room on ground level.

5.4. Model #: DS053ADA1EI29 5A

5.5. Refer to the attachments listed below for additional information:

5.6. Pictures:

II. (MFL RDA) Information and site conditions of the HVAC systems installed at Miami Weather and Forecast Office:

WSR-88D Radar Site (RDA)

16801 SW 137 AVE

Miami, FL. 33177

1. Brief description: The Weather Service Radar (WSR) site at Miami Florida is currently served by three wall mounted package Air Conditioning Units, two 6 tons units on the Radar Data Acquisition (RDA) shelter (Model#: Bard W72AB-B00BPXX5J) and one 2 tons unit on the TPMS shelter (Model#: Marvair- AVPA24ACA050C7U-A5-100-VAR). All units were replaced in 2018.

2. Information about the HVAC equipment servicing the Radar Data Acquisition (RDA) shelter

2.1. The shelter is served by two, 6 tons, wall mounted package Air Conditioning Units

2.2. Model#: Bard W72AB-B00BPXX5J

2.3. Units were replaced in 2018

2.4. Units have a factory coated condenser and evaporator coils with a surface protection treatment.

2.5. Refer to the attachment listed below for additional information:

2.6. Pictures:

3. Information about the HVAC equipment servicing the TPMS shelter

3.1. The shelter is served by a 2 tons, wall mounted package Air Conditioning Unit

3.2. Model #: Marvair- AVPA24ACA050C7U-A5-100-VAR

3.3. Unit was replaced in 2018

3.4. The unit have a factory coated condenser and evaporator coils with a surface protection treatment.

3.5. Pictures:

(VII) Period of Performance:

Base Year: 7/1/2023 through 6/30/2024

Option Year 1: 7/1/2024 through 6/30/2025

Option Year 2: 7/1/2025 through 6/30/2026

Option Year 3: 7/1/2026 through 6/30/2027

Option Year 4: 7/1/2027 through 6/30/2028

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to CS/CO EMAIL.

2. Contractor shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE/EIN CODE and phone number, full address, and e-mail address with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must provide all items requested in FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted.

References must include the phone number, full address, and e-mail address. References will be checked. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. This will be a PASS/FAIL.

5. Price

(IX) FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Offerors must provide all items requested in FAR 52.212-2. Offerors who do not provide all evaluation criteria will not be accepted.

References must include the phone number, full address, and e-mail address. References will be checked. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. This will be a PASS/FAIL.

2. Price

The Government intends to award a low priced, technically acceptable, a single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

CAR 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING (EMAIL) TO SUZANNE.GARRETT@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 4:00 P.M. MDT/MST, MAY 24, 2023. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

YOUR SITE VISIT POINTS OF CONTACT (POC) ARE THE FOLLOWING:

· DAN COLLIS, PHONE: 404-991-4633 AND 706-452-3689 EMAIL: DAN.COLLIS@NOAA.GOV

· SHANNON MCCALEB, SENIOR FACILITIES ENGINEERING TECHNICIAN (FET) PHONE: 682-703-3673 EMAIL: SHANNON.MCCALEB@NOAA.GOV

· TOMMY YOUNG PHONE: 305-229-4596 EMAIL: TOMMY.YOUNG@NOAA.GOV

BEFORE COMING TO THE SITE, YOU WILL NEED TO GET AN APPROVAL ACKNOWLEDGEMENT VIA EMAIL OR PHONE AND A TIME AND DATE SET UP FOR THE SITE VISIT.

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE OFFEROR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) (DEVIATION 2023-03) (DEC 2022) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more…