NWWP95262100122 SOW (RFQ).DOcx

STATEMENT OF WORK

TO

RESTORE PARKING LOT

AT

SAN JUAN WEATHER AND FORECAST OFFICE

March 17th, 2021

SAN JUAN, PUERTO RICO

#4000 CARRETA ROAD 190

CAROLINA 00979

PUERTO RICO (PR)

EXISTING CONDITIONS

The existing parking lot and other asphalt pavement installed throughout the property have been deteriorating overtime. Cracks, potholes and sunken surfaces have been forming throughout. Asphalt restoration, sealing and restriping are part of a 5-year Southern Region Facilities Maintenance Cycle, design to prolong the asphalt useful life, and San Juan Weather and Forecast Office (WFO) is due this fiscal year. Not restoring and resealing the existing asphalt will shorten its useful life, causing premature replacement of the asphalt.

OBJECTIVE

The purpose of this Statement of Work is to specify the requirements and procedures for the restoration of the existing parking lot, access roads and other asphalt pavement at San Juan WFO. The restoration of the parking lot and access roads will return the deteriorated asphalt up to its original conditions, and will extend its useful life.

SCOPE

The National Weather Service (NWS) solicits interested and qualified private and commercial vendors to submit proposals for entering into agreement for the purpose of providing the services specified under this request for proposal. The contractor is to provide all necessary labor, tools, materials, supplies, equipment, services, hardware, consumables and supervision to furnish all the services requested under this solicitation.

The NWS expects a “turnkey” solution for this project. All materials shall be new and of the latest technology/product available at the moment. Installation, service and maintenance shall be performed by skilled personnel. Prior to starting this project, the contractor will need to coordinate all activities with COR and site POC identified in this document.

TASKS

1) Restoration of the existing asphalt pavement installed throughout the property (Approximately 25,000 SF)

1.1. Prior to restoring the asphalt, the contractor shall make notes of dimensional layout of the existing asphalt pavement, to document the type, number and spacing of the parking spaces and other existing marks on the pavement.

1.2. Remove all bumper blocks and pins prior to start the restoration and store for re-installation, replace as needed. (Approximately 30 bumper blocks)

1.3. Repair damaged areas, to include potholes, cracks, low and under grade areas. Remove asphalt in repair areas down to base material, including around culverts.

1.4. Saw cut larger areas to be repaired and remove asphalt down to base material. This includes repair to areas around culverts.

1.5. Replace culverts if needed.

1.6. Repair/replace road base material and re-compact to form new subgrade.

1.7. Apply a weed killing soil sterilizer to all areas where weeds and grasses are/were growing in potholes, cracks and edges.

1.8. Apply tack coat uniformly to vertical surfaces abutting or projecting into newly prepared base material and/ or exiting asphalt.

1.9. Install hot-mix asphalt in accordance with industry standards.

1.10. Compact all repaired surfaces flush to grade of existing asphalt or adjacent walkways, sidewalks and concrete parking areas. REPAIRED AREAS SHALL BE PERFECTLY FLUSH TO EXISTING GRADE/ASPHALT. Maintain slope of all repairs to allow for proper drainage.

1.11. Apply water to paved areas to check proper drainage/sloping. Repair areas that are not draining properly and/or forming puddles. Water shall flow to the existing drainages and swales.

1.12. Fill cracks in the existing asphalt that are greater than ¼ inch wide with asphaltic crack sealing material.

1.13. Remove and dispose of loose debris (grass, weeds, dirt, rocks) from paved areas.

1.14. Seal entire asphalt pavement with 2 coats of Gem Seal Premium Sealcoat for asphalt pavement or equivalent. Hot pour rubberized asphalt joint sealer for asphalt to concrete joints as needed.

2) Seal the new asphalt pavement road recently added for the new entrance gate the provided at the South East corner of the property (Approximately 7,000 SF)

2.1. Remove and dispose of loose debris.

2.2. Seal entire asphalt pavement with 2 coats of Gem Seal Premium Sealcoat for asphalt pavement or equivalent. Hot pour rubberized asphalt joint sealer for asphalt to concrete joints as needed.

3) Restriping to include handicap markings (Approximately 500 Linear Feet):

3.1. Re-stripe entire pavements/parking lot area with commercial grade, Sherwin-Williams Pro-Park Waterborne Traffic Marking Paint or equivalent to the present layout and industry standards. Match existing colors. All pavement striping shall be 4 inches in width to includes handicap markings. Do not commence painting in any area until the pavement surface is dry, clean, and has cured for the minimum length of time recommended by the paint manufacturer’s recommendations. Provide traffic cones, barricades, and other devices needed to protect the paint until it is sufficiently dry to withstand traffic. Contractor shall provide necessary measures to protect adjacent property and vehicles from overspray.

4) Clean and paint all existing concrete curbs and bumper blocks with commercial grade, Sherwin-Williams Pro-Park Waterborne Traffic Marking Paint or equivalent. Apply one coat of primer and two coats of paint, match existing color (approximately 30 bumper blocks and 2,000 Linear Feet of concrete curbs).

Also shown on Google Earth link below https://earth.google.com/web/@18.43130994,-65.99187529,9.69760082a,190.86480736d,35y,14.68203163h,0t,0r

SECURITY:

The contractor(s) will be required to sign in each morning at the front reception area and sign out each evening.

*** The C & A requirements of clause 73 does not apply and a Security Accreditation Package is not required. ***

PLACE OF PERFORMANCE:

San Juan, Puerto Rico #4000 Carretta Road 190 Carolina 00979 Puerto Rico (PR)

PERIOD OF PERFORMANCE:

Provide a fully functional and operational system 90 days from notice to proceed.

PROJECT WARRANTY:

Contractor shall provide a written warranty for the installed system for a period of (1) one for year parts and (1) one year for labor from the date of acceptance.

STANDARD CLAUSES

A. Compliance.

The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is in compliance with the applicable codes and be responsible for all licenses, permits and fees required to complete this project.

B. Quality Assurance.

The project will be inspected by a Government representative to insure all areas of the parking lot and access roads have been patched and seal coated in accordance with contract documents and industry standards, codes and regulations.

C. Disposal.

The Contractor will be required to properly remove and dispose of all waste material in an environmentally friendly manor.

D. Guidelines.

The Project shall follow the guidelines stated in the Statement of Work, site diagrams, blueprint, and any contractor provided quoted documents. All modifications must be submitted and approved by the Contracting Officer.

E. Hours of Operation.

Work shall be performed between 7:00am & 5:00pm Monday thru Friday unless otherwise approved by the COR. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, Christmas, Memorial Day, Presidents Day, Independence Day & Martin Luther King Day.

F. Facility Access.

A Project sign in sheet shall be completed each day for all contractors, contractor employees and sub-contractors on site.

G. Government Contact.

The Contracting Officer Representative (COR) will serve as the Government’s point of contact for all submissions.

H. Documents.

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

I. Davis Bacon Act.

The Contractor shall comply with the current wages of the Davis- Bacon Act.

SAFETY AND EMERGENCY PLAN:

A. The Contractor shall observe and institute all applicable OSHA safety requirements and procedures to prevent accidents and injuries to both Contractor and Government employees including 40 CFR 1926 Subpart M for fall protection requirements.

B. The Contractor shall designate one person as Safety Coordinator for purposes of communication between the Contractor and the National Weather Service COR.

C. Contractor shall provide a Safety Plan and Procedure to protect employees from being injured while on the job site. Submit plan to the Contracting Officer for review and approval.

D. Contractor shall provide an Emergency Plan and Procedure to provide immediate care for an employee injured while on the job site. Submit plan to the Contracting Officer for review and approval.

GOVERNMENT PROVIDED MATERIALS AND/OR SERVICES

A. EXCLUSIONS:

Unless otherwise indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

B. WARRANTY:

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

C. SUBMITTALS:

Shall be sent to COR listed in this document via email.

***All submittals shall become the property of the U.S. Government***

END OF STATEMENT OF WORK

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