19-00191_Statement_of_Work.docx

Statement of Work

National Weather Service Forecast Offices (WFO) Weather Service Radars (WSR-88D)

1. BACKGROUND AND PURPOSE

This statement of work (SOW) describes the technical requirements of a maintenance service contract for diesel powered electric generators (total of 10), sizes and makes are different as per the below list which contains information on the technical data plate of these generators. The successful bidder shall be required to perform a scheduled annual preventative maintenance of the herein described equipment. The contract covers one base year and four options.

1) Generator at Lubbock National Weather Service Forecast Office

a) Address: 2579 S. Loop 289 Suite 100, Lubbock, Texas 79423-1400 (Lubbock County TX)

b) Quantity: 1

· Engine Brand: Cummins

· Gen-Set Brand: Onan

· Power: 175KW

· Model #: 175DFBC

· Serial #: B930500678

· Engine #: 11681561

· Model #: NT – 855 – G4

c) Point of Contact: Bruce Haynie, 806412-4349, bruce.haynie@noaa.gov

2) Generator at Lubbock Weather Service Radar (WSR-88D)

a) Address: 5801 N. Walnut, Lubbock, Texas 79403-6837 (Lubbock County TX)

b) Quantity: 1

· Engine Brand: JOHN DEERE

· Gen-Set Brand: KOHLER

· Power: 66KW

· Model #: 80R0ZJ81

· Serial: 357510

c) Point of Contact: Bruce Haynie, 806-412-4349, bruce.haynie@noaa.gov

3) Generator at Albuquerque National Weather Service Forecast Office

a) Address: 2341 Clark Carr Loop SE, Albuquerque, New Mexico 87106-5633 (Bernalillo County, NM)

b) Quantity: 1

· Engine Brand: Cummins

· Gen-Set Brand: Onan

· Power: 175KW

· Model #: 175.0 DFBC

· Serial: 54814F

· Engine #: 11686936

· Model #: NT-855-64

c) Point of Contact: Pat Chando, 505-244-9150 (Ex 260), pat.chando@noaa.gov

4) Generator at Albuquerque Weather Service Radar (WSR-88D)

a) Address: 700 Access Road B, Albuquerque, New Mexico 87106-5633 (Bernalillo County, NM)

b) Quantity: 1

· Engine Brand: JOHN DEERE

· Gen-Set Brand: KOHLER

· Power: 66KW

· Model #: 80R0ZJ81

· Serial: 334503

c) Site POC: Pat Chando, 505-244-9150 (Ex 260), pat.chando@noaa.gov

5) Generator at Midland Weather Forecast Office

a) Address: 2500 Challenger Drive Midland, Texas 79706-2606 (Midland County, TX)

b) Quantity: 1

· Engine Brand: Cummins

· Gen-Set Brand: Onan

· Power: 175KW

· Model #: 175DFBC

· Serial: D940540429

· Engine #: 11724920

· Model #: NT-855-G4

c) Point of Contact: Charles Yaws, 432-813-4655, charles.yaws@noaa.gov

6) Generator at Midland Weather Service Radar (WSR-88D)

a) Address: 2500 Challenger Drive Midland, Texas 79706-2606 (Midland County, TX)

b) Quantity: 1

· Engine Brand: JOHN DEERE

· Gen-Set Brand: KOHLER

· Power: 66KW

· Model #: 80ROZJ81

· Serial: 354192

c) Point of Contact: Charles Yaws, 432-813-4655, charles.yaws@noaa.gov

7) Generator at Amarillo Weather Forecast Office

a) Address: 1900 English Road, Amarillo, Texas 79108-7512 (Potter County, TX)

b) Quantity: 1

· Engine Brand: Cummins

· Gen-Set Brand: Onan

· Power: 125KW

· Model #: 125DGFAL33266A

· Serial #: E890238002

· Engine #: 44350784

· Model #: 6CTA-8.3-G

c) Site POC: David Wilburn, 806-318-4834

8) Generator at Amarillo Weather Service Radar (WSR–88D)

a) Address: 1900 English Road, Amarillo, Texas 79108-7512 (Potter County, TX)

b) Quantity: 1

· Engine Brand: JOHN DEERE

· Gen-Set Brand: KOHLER

· Power: 66KW

· Model #: 80ROZJ81

· Serial #: 332740

c) Point of Contact: David Wilburn, 806-318-4834, david.wilburn@noaa.gov

9) Generator at El Paso Weather Forecast Office

a) Address: 7955 Airport Road, Santa Teresa, New Mexico 88008-9973 (Dona Ana County, NM)

b) Quantity: 1

· Engine Brand: Marathon

· Gen-Set Brand:

· Power: 175 KW

· Model #: 432RSL4008

· Serial #: WA-GM08822-04-0295

c) Point of Contact: David Beattie, 575-589-4008, david.beattie@noaa.gov

10) Generator at El Paso Weather Service Radar (WSR–88D)

a) Address: 7955 Airport Road, Santa Teresa, New Mexico 88008-9973 (Dona Ana County, NM)

b) Quantity: 1

· Engine Brand: John Deere

· Gen-Set Brand: Kohler

· Power: 66KW

· Model #: 80ROZJ81

· Serial #: 361918

c) Point of Contact: David Beattie, 432-575-4088, David.beattie@noaa.gov

2. GENERAL REQUIREMENTS

The contractor shall provide scheduled annual preventative maintenance (PM) as described in this document and the Annual EPG Inspection Checklist provided with the Statement of Work (SOW). The selected contractor will provide PM services between the hours of 8:00 A.M. and 4:30 P.M local time for all equipment identified in this document. The contractor will make every effort to eliminate or reduce the emission of soot and/or unburned hydrocarbons to the atmosphere that results from the service and maintenance of generator equipment in order to protect the environment. The contractor will ensure that all field technicians have the required relevant experience and training to handle their tasks successfully and professionally and should provide training documentation to the Contracting Officer (CO).

The Contractor will not use any method or substance which may cause damage to the equipment or systems. Any damage or loss through negligence by the Contractor, sub-contractor or Contractor's staff shall be the responsibility of the Contractor. The National Weather Service (NWS) may require the Contractor to correct the damage or pay for the cost of rectification.

All maintenance process shall use suitable methods, equipment or substances in accordance with manufacturer's recommendations All Contractor’s must have serviced and maintained similar systems of similar design using the same or similar equipment as describe herein. All technicians must be fully trained (with documentation) to service the brand of generators and related services as described in this document. Unless directed otherwise by the Contracting Officer’s Representative (COR), the contractor shall follow the maintenance recommendations of the manufacturers.

3. SCOPE OF WORK

· Change oil and oil filters, fuel filters, air filters, and belts. Parts shall be original and in accordance with manufacturer’s recommendations.

· Check cooling system to include the radiator, coolant, hoses and connections, fan drive pully and fan, fan belts, jacket water heater, water pump and thermostat. Test and record the coolant freeze protection and level. Add coolant as required for proper protection.

· Check starting system to include the batteries, the specific gravity, the battery charger, the starting motor and alternator. Record battery system specific gravity and voltage of the pilot cell of each battery.

· Check Fuel system to include the day tank, water trap/separator, fuel line and connections, governor & controls, and fuel pressure for proper operation. Inspect interior and exterior fuel tanks for rust and leakage correct as needed. Add Biocide and Diesel Fuel Treatment to protect the diesel fuel.

· Check air induction and exhaust system to include the air filter, air filter service indicator, air inlet system, turbo charger, exhaust manifold, exhaust system, and valve and valve rotators.

· Test and inspect the louver system for proper operation.

· Test and check safety controls. Check all gauges on control panel and the remote annunciators/alarms. Verify that all engine-operating alarms and safety shutdown devices function properly. (Generator not under load during this check)

· Check space heater for proper operation.

· Check and adjust voltage regulator. Check all electrical connections on voltage regulator.

· Check engine control panel to include the electrical connections, fuses, and relay contacts. Replace indicator lights not working.

· Test transfer switch for proper operation. Replace indicator lights not working.

· Load test building generator with attached load bank.

· Contractor shall prepare checklists reports, test results and provide to NWS. The contractor will document all work completed on their own internal documents and maintain an engine log book in each generator room.

· All work completed by the contractor shall abide the Lock Out-Tag Out procedures.

· Reports shall be furnished using the annual EPG inspection checklist

· If deficiencies are identified during the inspection the contractor will provide a written breakdown of the deficiencies and estimate within 2 two business days of the service.

4. PERIOD OF PERFOMANCE

Base Year: June 3, 2019 – June 2, 2020 Option Year 1: June 3, 2020 – June 2, 2021 Option Year 2: June 3, 2021 – June 2, 2022 Option Year 3: June 3, 2022 – June 2, 2023 Option Year 4: June 3, 2023 – June 2, 2024

5. REPORTING

The contract shall begin after the contractor has received the Purchase Order from the Contracting Officer. It will be the contractor’s responsibility to provide a checklist that is comprehensive and complete to document that the generators have been serviced and operating. These checklists should be filled out completely at the conclusion of each visit and documented in the engine log book. The reports shall contain: findings, corrective actions taken, recommendations and operating conditions of the equipment. These reports shall be kept on site and the contractor shall keep a copy. The contractor shall submit his/her recommendations for any repair requirement. No repairs will be completed without formal authorization from the Contracting Officer, any work done without consent from the Contracting Officer is at the risk of non-payment of the Government.

6. PARTS WARRANTY

Contractor will guarantee all parts replaced or repaired for one year.

7. WORKMANSHIP WARRANTY

The contractor shall guarantee the quality of all workmanship that is performed under the scope of services for a period of sixty (60) days after completion. Upon written notification within such period, the contractor will agree to correct any service in a timely manner without cost to NWS.

8. MATERIAL NOT PROVIDED FOR THIS PROJECT

Contractor shall provide adequate quantities of materials to complete the project as specified.

9. ITEMS PROVIDED FOR THIS PROJECT

The following items are provided for this project. The contractor should advise the NWS any malfunctions and/or recommendations after each visit. This agreement does not include the following items:

a) Replacement parts not outlined in this SOW.

b) Batteries replacement material cost.

10. ENVIRONMENTAL, HEALTH, AND SAFETY

The contractor will be committed to conducting all operations in compliance with all environmental regulations and to providing a safe and healthful workplace. Contractor’s environmental, health, and safety goals include preventing incidents that harm the environment, accidental injury to our employees and visitors, and/or exposure to harmful chemical or physical agents. The Contractor’s goals should also include the elimination of accidents that cause property loss, environmental damage, or result in the interruption to services.

· Ensure that the Contractor’s personnel adhere to all relevant occupational health and safety regulations.

· Ensure that all electrical equipment, materials, extension cords, fittings meet the requirements of all codes and have been tested and tagged by a competent person.

· Shall ensure that the Contractor’s personnel comply with all safety procedures, and requirements.

· Shall ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials/ equipment.

· Shall ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have all the necessary Personal Protection Equipment.

11. STANDARD INFORMATION

A. Compliance.

The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In addition, the Contractor shall ensure that all work is complied with the applicable codes and be responsible for all licenses, permits and fees required to complete this project.

B. Disposal.

The Contractor will be required to properly remove and dispose of all waste material in an environmentally friendly manor.

C. Guidelines.

The Project shall follow the guidelines stated in the Statement of Work, site diagrams, blueprint, and any contractor provided quoted documents. All modifications must be submitted and approved by the Contracting Officer.

D. Facility Access.

A Project sign in sheet shall be completed each day for all contractors, contractor employees and sub-contractors on site.

G. Documents.

The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

H. Service Contract Labor Standards Act.

The Contractor shall comply with the current wages of the Service Contract Labor Standards Act in each county these units are in.

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