19-00080_Statement_of_Work_RFQ.docx

STATEMENT OF WORK

NWWP4000-19-00080

INTRODUCTION:

The Government requires removal and replacement of two (2) Air Conditioner Units (ACU #1) and (ACU #2), blank off and abandon in place Air Conditioner Unit (ACU #3), install new cross connect duct work between operations and office duct work, piping and any other required duct work. Demo and removal of one (1) humidifier. The condensing units, air handlers, and piping shall accommodate the higher pressures of 410a refrigerant.

STATEMENT OF NEED:

The Shreveport, Louisiana National Weather Service (NWS) Weather Forecast Office (WFO) is currently operating with condensing units and air handlers that are in need of replacement due to age and repair cost to maintain them. They were installed in 1995.

SCOPE:

The contractor shall provide all labor, supervision, tools, equipment, transportation, material and incidentals necessary to replace the ACU # 1 and ACU # 2, associated equipment, blank off and abandon in place ACU # 3 and demo and dispose of existing humidifier. The contractor shall provide and install condensing units, air handlers, piping, wiring, pipe installation, and any required duct work. Provide temporary air conditioning if at any time temperatures cannot be maintained in the operations and administration areas during the task.

Furnish the National Weather Service with the following: 2 each Carrier Gemini - 15 Ton Commercial Heat Pump Condensing Unit (460-3-60) Model 38AUQA16A0A6 or equivalent and 2 each Carrier 15 Ton Direct Expansion Packaged Air Handling Unit (460-3-60) Model 40RUAA16A2A6 or equivalent. This includes but is not limited to, condensing units, air handlers, refrigerant piping, refrigerant piping insulation, duct work, refrigerant, refrigerant recovery, interface with current HVAC controls (Automated Logic Controls), if required program HVAC controls to function with new units, all labor and associated work required to restore the systems to a fully operational system.

DELIVERABLES:

1. The Contactor shall provide a minimum five (5) year written warranty on parts and one (1) year written warranty on workmanship.

2. The Contractor shall provide a Work Performance Plan and Schedule to the NWS for review and approval, prior to the start of the project but no later than 14 days after date of award.

CONTRACTOR TASKS:

1. The Contractor shall verify the heat load requirements prior to ordering units. NWS Load Calculations are provided for reference.

2. Recover all R-22 refrigerant and turn it over to NWS and in accordance with (EPA regulations (40 CFR Part 82, Subpart F) under Section 608 of the Clean Air Act)

3. Provide all rigging to remove and replace ACU #1 & #2 without damaging existing landscape. Contractor shall be responsible for restoring work area to original condition.

4. Disconnect, remove, and dispose of ACU #1 & #2 condensing units, air handlers, refrigerant piping, and building humidifier.

5. Install new condensing units, air handlers, refrigerant piping, refrigerant piping insulation, site glass, and any other items required for new system operation in accordance with manufactures instructions.

6. Secure the new condensing units to the concrete foundation.

7. Connect the new condensing units and air handlers to the existing electrical service if circuit is correctly rated for new equipment. If required install new circuit breakers and wiring with correct rating to match new equipment.

8. Reuse (if compatible) or install new interface for HVAC control system in new units.

9. Blank off and abandon in place ACU #3.

10. Install new cross connect duct work to connect the duct work between operations and offices duct work.

11. Insure proper ground to system in accordance with NWS standard.

12. Charge systems with R-410a refrigerant in accordance to manufactures instructions.

13. If required program HVAC control system to interface with new units.

14. Start-up, verify operation of new units, and compatibility with HVAC control system.

15. Perform a test, balance, and inspection.

16. 5D (NWS Contractor) will perform 3rd party inspection of the new system. (Commissioning). Contractor shall work with 5D to coordinate the commissioning and address deficiencies identified related to the scope.

17. Contractor shall be responsible for all permits and permit fees required to complete the work as necessary.

18. Provide O&M manuals, 8 hours training to onsite staff on operational procedures as well as provide Emergency Operating Instructions (SOP) on wall - for emergencies.

19. Contractor shall provide a written five (5) year on parts and one (1) year written warranty on workmanship.

20. Clean work area at completion of job and remove all trash and waste.

SECURITY:

1. Contractor shall comply with Federal security requirements.

2. Smoking and weapons are prohibited on Federal property.

3. Contractor shall maintain site security as instructed by the site Point of Contact.

4. All work performed on this Contract shall be performed by Legal Immigrants or Citizens of the USA. All Immigrants working on this project shall be required to provide documentation to prove their Legal Immigration Status in the USA.

OTHER REQUIREMENTS:

1. Interested parties are encouraged to make an appointment to visit the worksites prior to bidding. A contractor that has performed a site visit will be regarded with higher technical capability unless the contractor can provide a detailed technical approach write-up with their quote for the Government to consider in place of a site visit. Failure of the Contractor to visit the site and acquire all necessary site information to properly prepare the quote shall not be acceptable cause to justify a later request for additional costs after Contract Award. Any questions that come up at the site visit must be provided to Casey Morris via email at casey.morris@noaa.gov no later than 02/26/2019 at 4:00pm MST. No questions will be answered on site.

2. Contractor shall coordinate all work with the designated Weather Forecast Office (Site) Points of Contact.

3. Work shall be performed in a manner that minimizes equipment downtime.

4. All utility outages shall be approved by the NWS and be scheduled with the NWS at least two weeks in advance.

5. Working Hours: Monday – Friday 7:00am – 4:00PM Central Time, excluding federal holidays. Work outside of these hours must be coordinated with NWS.

6. The Service Contract Labor Standards Act for Caddo County, LA applies to this requirement and is the contractor’s responsibility to be in compliance. Wage determinations can be found at www.dol.gov.

PLACE OF PERFORMANCE:

FEDERAL POINT OF CONTACTS (POC):

Primary Technical POC (TPOC): Shannon McCaleb, Facility Engineering Technician

Site: Michael Waddell, Electronics Systems Analyst

(318) 636-4594 ext. 260

PERIOD OF PERFORMANCE:

1. The contract shall be completed within 90 days of award.

2. All required submittals shall be submitted to the Contracting Officer and/or Primary contact within 14 calendar days from the date of award.

STANDARD CLAUSES

1. Code Compliance. The Contractor shall comply with all local, state, and Federal environmental, health, and safety regulations while conducting this work. In additional, the Contractor shall ensure that all work is in compliance with the applicable codes.

2. Disposal. The Contractor will be required to properly remove and dispose of all waste material.

3. Project shall follow the guidelines stated in the statement of work, site diagrams, blueprint, and any contractor provided quote documents. All modifications must be submitted and approved by the Contracting Officer in writing.

4. Work shall be performed between 7:00am & 5:00pm Monday thru Friday unless otherwise approved by the Primary TPOC. Contractor agrees to observe all Federal Holidays, plus any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation:

New Year’s Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, Christmas, Memorial Day, Presidents Day, Independence Day & Martin Luther King Day.

5. Project sign in sheet shall be completed each day for employees on site.

6. Government Contact. The Technical POC will serve as the Government’s point of contact for all submissions.

7. The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

8. All bidders must be active in the System for Award Management (SAMS) at the time of quote receipt.

SAFETY AND EMERGENCY PLAN:

GOVERNMENT PROVIDED MATERIALS AND/OR SERVICES

A. EXCLUSIONS. Except as indicated elsewhere in this SOW, the Government will provide no data, materials, equipment and/or services to the Contractor. Any and all research required to fulfill the SOW described herein, shall be the responsibility of the Contractor. The Government retains the right to request the Contractor to acquire additional information on behalf of the Government.

B. The Government does not warrant that any documents provided as attachments to be free from discrepancies, ambiguities, errors, omissions, or changing conditions. It is the responsibility of the Contractor to confirm existing conditions and resolve discrepancies between documents.

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