NWCPUD - Request for Proposals - Recloser Controller Tester.pdf

REQUEST FOR PROPOSAL

Issued: 5/15/2024 Qualified organizations are invited to submit an electronic copy of the proposal that meets the requirements described herein no later than May 29, 2024, by 5:00 p.m. PST to the following email address:

purchasing@nwascopud.org

OR

Hardcopy documents can also be submitted to:

RECLOSER CONTROLLER TESTER

ATTN: PURCHASING DEPARTMENT

NORTHERN WASCO COUNTY PEOPLE’S UTILITY DISTRICT

2345 RIVER ROAD

THE DALLES, OR 97058

This Request for Proposals (RFP) does not commit Northern Wasco County People’s Utility District, “the District” to award a contract or pay any costs incurred in the preparation of a proposal responsive to this request. The District reserves the right to accept all or part of any proposal or to cancel in part or in its entirety this Request for Proposals. The District further reserves the right to accept the proposal that it considers to be in the best interest of the District.

Summary

Northern Wasco County People's Utility District (hereinafter called "District") issues this Request for Proposals soliciting one Recloser Control Tester.

Timeline The following table outlines the expected solicitation and selection timeline:

Milestone Date RFP / ITB Release 5/15/2024 Respondents Questions Due 5/22/2024 Answers to Respondents Questions on or before 5/23/2024 Proposals / Bids due 5/29/2024 PO Issued 6/5/2024

Project Description and Scope of Work

The work associated with the Project is located in or near the towns of The Dalles, Dufur, and Tygh Valley within Wasco County, Oregon.

The Scope of Work may include but is not limited to:

The District is looking for a supplier to provide (1) ea recloser controller tester conforming to the specifications listed in Exhibit A. Contractor shall agree to the terms and conditions set forth in Exhibit B and shall include FOB Delivery to End Point: 2345 River Road, The Dalles, OR 97058

Proposal Contents Summary

In summary, each proposal must meet all of the following to be considered for acceptance by the District:

• Provide product specifications and user manual.

• Provide a list of current customers using the product in the Pacific Northwest.

• Note any differences from the specifications listed in Exhibit A.

• Provide sample warranty.

Evaluation Criteria

The district will select a product based on ease of use, quality of product, customer satisfaction/reviews, and cost. The District may request bidders to provide a demo at no cost to the District.

Evaluation Process

District staff will evaluate all the proposals based on the criteria listed above and on cost competitiveness. The District’s staff may also request clarifications or additional information, if needed. A selection may be based on the cost alone or any combination of the Evaluation Criteria, references and interviews. The District’s Contract Review Board will review staff’s selection and make the determination whether to authorize staff to execute the contract with the selected bidder.

The District reserves the right to reject any or all bids and to waive any informality or technicality in any bid in the interest of the District. All submissions become public records unless labeled ‘confidential’ or a Trade Secret exemption under Oregon’s Public Records Laws, ORS 192.345(2) or ORS 192.355(4).

Disqualification

Factors, such as, but not limited to, any of the following, may disqualify bids without further consideration:

• Evidence of collusion, directly or indirectly, among contractors in regard to the amount, terms or conditions of this invitation to bid;

• Any attempt to improperly influence any member of the evaluation team;

• Existence of any lawsuit, unresolved contractual claim or dispute between contractor and the

District;

• Evidence of incorrect information submitted as part of the bid;

• Evidence of the contractor’s inability to successfully complete the responsibilities and obligations described in the invitation to bid; and

• Contractor’s default under any previous agreement with the District.

Submission

Submit questions via email to:

purchasing@nwascopud.org

NWCPUD will not host a pre-proposal meeting.

In addition to addressing all evaluation criteria, submissions must show verification of insurance at the following minimum requirements:

The District may reject any or all submissions if the District deems doing so would be in the public’s interest.

Once a submittal is selected, the District will determine if they desire to enter into negotiations for a final Contract with the most competitive and qualified bidder. Final project related matters will be negotiated during this period to the satisfaction of the District. Contractor shall provide certificates of insurance listing NWCPUD as additionally insured on liability coverages, except professional liability if included, with respect to activities performed under the contract.

Any entity responding to this solicitation shall do so at its sole expense.

This solicitation is being conducted pursuant to procedures set forth in the District’s Procurement Policies; the Oregon Revised Statutes, Chapter 279B Public Contracting - Public Procurements; and OAR 137-047.

Exhibit A Specifications

Three phase test set optimized for recloser controller testing

(3) 12.5 A outputs

(6) 150 V outputs 6 Binary outputs 9 binary inputs

Plug-and-play connection to recloser controllers that requires no manual wiring for controllers without separate voltage inputs.

All analogue and binary I/O prewired to touch-safe interface.

Extension cables in 2m and 7m lengths.

Custom adapters pre-wired for quick connection to recloser controllers with 10- to 42-pin counts; instant recognition of adapters requires no software configuration.

Main unit weighs 22 lbs.

All connections in front of unit.

Ruggedized for field use with integrated handle and dust filters.

LED indication for per-phase breaker indication.

USB and Ethernet interfaces.

Push buttons to chance recloser OPEN/CLOSE status.

Ability for multiple test sets to be controlled simultaneously by systems-based testing software for automated reclosing scheme testing.

Ability to use automated testing templates.

Hardware

All current and voltage outputs must be fully overload, short-circuit and over temperature proof and protected against external high-voltage transient signals and over temperature.

Groups of amplifiers, inputs and outputs must be galvanically separated from each other

The operation temperature range must be between -10 and 50 °C

The device must be able to operate between 5% and 95% of relative humidity non-condensing

The device must not exceed 22 lbs. of weight and 32 liters of volume

Nominal input voltage must be between 100 and 240 Vac at 50 or 60 Hz and connection must be via standard AC socket (IEC 60320)

PC Connection must be possible trough:

- Two PoE Ethernet ports

- USB

- Wi-Fi (through Wi-Fi USB stick)

Connection to ground (earth) must be available via 4 mm banana socket

The device must have the ability to time-synchronize to an IEEE 1588 PTP clock

The device must display the simulated circuit breaker status with green and red LEDs for each phase

The device must have pushbuttons to change a simulated circuit breaker status

The device shall at least have an IP30 rating

The testing device must provide three current and six voltage outputs, with independent linear current and voltage amplifiers All voltage and current generators (including low level outputs) are continuously and independently adjustable in amplitude, phase and frequency

The device must have 6 voltage generators with two ranges: 8/150 V

150V range: 6-phase ac (L-N): 6 x 0 … 150 V; 3 x 42 W typ. at 150 V, 3 x 37.5 guar. at 150 V

The resolution for this ranges must be: 0.5/10 mV respectively

Minimum accuracy requirements for the voltage generators at 50/60 Hz are:

error < 0.04 % rd. + 0,01 % rg. typ. (0…150 V) as typical deviation error < 0.08 % rd. + 0,02 % rg. guar. (0…150 V) as guaranteed deviation

The total Harmonic Distortion (THD+N) shall not exceed 0.10 % typically and 0.25 % guaranteed

All voltage and current generators (including low level outputs) are continuously and independently adjustable in amplitude, Phase and frequency

The device must have 3 current generators. The following power delivery must be available:

3-phase AC (L-N) 12.5 A: 3 x 95 W typ. at 9... 12.5 A, 3 x 85 W guar. at 8 .... 12.5 A

Minimum accuracy requirements:

error < 0.04 % rd + 0.01 % rg. as typical deviation, error < 0.08 % rd. + 0.02 % rg. as guaranteed deviation

The total harmonic distortion (THD) shall not exceed 0.1% typically and 0.25% guaranteed

The current generators must have two ranges: 1.25/12.5 A

The resolution of the generators must be 100 µA for 1.25 A range and 1 mA for 12.5 A

The current generators shall operate as 3-phase low-voltage outputs to simulate Rogowski sensors (3x 0...8V with 500uV resolution)

Minimum 6 binary inputs are required

Input characteristics 0 ... ± 150 Vdc threshold

Resolution of threshold shall not exceed 1 V

Sampling rate 10kHz with time resolution: 100 µs

All 6 binary inputs shall be galvanically isolated (1.5 kVdc)

9 potential-free relay contacts, software controlled with at least 3 potential groups are required

Binary outputs must a have break capacity AC of Vmax: 250 Vac / Imax: 0.5 A

The manufacturer of the test devices must be ISO9001 certified

The test system must be developed according to international IEC standards

TÜV-GS, TÜV NRTL certification is required

All current and voltage outputs, binary inputs and binary outputs shall be accessible through one combined plug The test interface shall be touch-safe on both the device end and the test adapter or extension cable end

Test adapters shall be provided by the device manufacturer to test recloser controls of ABB, Arteche, Cooper/Eaton, G&W, Tavrida, Siemens, S&C, Schneider/Nu-lec, Thomas&Betts and NOJA recloser

The device shall detect connected test adapters and configure a circuit breaker simulator automatically (without the use of an external software)

The following accessories must be included with the standard delivery:

1 Ethernet patch cable RJ45

1 USB cable

1 grounding cable

1 carry bag for extension cable

1 extension cable with 7 m length

Software

The test software must be able to detect a test adapter connected to the test device

The test software must set nominal values of a recloser controls such as CT ratio based on the detected test adapter The test software shall be available for Windows PC and Android tablets

The test software shall display the circuit breaker status and allow changing the position

The test software shall propose values for a wiring check based on entered nominal values

The software must be capable of simulating a manual close by changing the circuit breaker auxiliary contacts automatically to test a minimum of 5 points on any overcurrent curve without having to interact with the controller under test Library with all standard definite and inverse characteristic (IEC, ANSI, Cooper TCC) must be available and it must be possible to model a non standard characteristic easily point by point

It must be possible to extract (digitize) overcurrent inverse-time characteristics from graphical representations (e.g. from a relay manual image)

The test software must have a functionality for testing sectionalizing controls by simulating an upstream recloser and its operations

The test software must be able to test a sequence coordination function and simulate a downstream recloser

Exhibit B PO Terms & Conditions

1. All prices are F.O.B. delivery point. Where specific purchase is negotiated F.O.B. shipping point, the Contractor is to prepay shipping charges and add to invoice. All damage, prior to NWCPUD acceptance, is the responsibility of Contractor.

2. Inspection of goods will be made at delivery point unless otherwise specified. Goods must conform to NWCPUD's specifications, subject to NWCPUD's final inspection and acceptance. If not, nonconforming material may be rejected and/or held for Contractor’s disposition whichever NWCPUD determines to be in its best interest. Where damage occurs in shipment, it is Contractor's responsibility to prove conformity prior to acceptance.

3. Unless otherwise stated, all goods shall be free and clear of any liens or encumbrances and shall be new (and, if applicable, the current model) and shall carry full manufacturer warranties. Contractor warrants all goods delivered to be free from defects in labor, material and manufacture and to be in compliance with the specifications as set out in this Contract.

4. Contractor represents and warrants to NWCPUD that Contractor has the power and authority to enter into and perform this Contract and that this

Contract, when executed and delivered, shall be a valid and binding obligation of Contractor enforceable in accordance with its terms. Contractor further warrants that it shall perform work in this Contract in good and workmanlike manner, and that Contractor shall, at all times, be qualified, competent and current with any necessary licenses to perform work set forth in this Contract.

5. Contractor shall provide NWCPUD with a Safety Data Sheet (SDS) as defined by the Occupational Safety and Health Administration (OSHA) for any goods provided under this Contract which may release, or otherwise result in exposure to, a hazardous chemical under normal conditions of use. In addition, Contractor must label, tag or mark such goods.

6. Subject to the limitations of liability for public bodies set forth in the Oregon Tort Claims Act (ORS 30.260 to 30.330) each party shall hold harmless and indemnify the other, its officers, employees and agents from and against all claims, suits, actions, losses, damages, liabilities, costs and expenses resulting from, arising out of, or relating to any error, omission, breach of contractual duty, or negligent act resulting from the indemnifying party’s own acts or omissions.

Each party agrees to indemnify, defend and save harmless the other party, its officers, agents, and representatives, from and against any suits, actions, legal or administrative proceedings, claims, debts, demands, damages, losses, penalties, liabilities, interest, attorneys’ fees, costs and expenses (any of the foregoing are referred to herein as “Loss” and collectively as Losses”), arising from or related to the Services and attributable to either a breach by that party of its obligations hereunder or any negligent act, error, or omission, or willful misconduct of anyone acting under the breaching party’s direction of control or any of that party’s Contractors or subcontractors; or arising from or related to any breach or inaccuracy of any representation or warranty of that party made in this Agreement.

7. Contractor shall comply with all federal, state and local laws, regulations, executive orders and ordinances applicable to the work under this Contract.

NWCPUD's performance under this Contract is conditioned upon contractor’s compliance with the clauses required in every public contract as set forth in ORS 279A, 279B, and 279C which are hereby incorporated by reference. Contractor, its subcontractors, if any, and all employers working under this Contract are subject employers under the Oregon Workers' Compensation Law and shall comply with ORS 656.017, which requires them to provide Oregon workers' compensation coverage that satisfies Oregon law for all their subject workers.

8. In case of default by Contractor, NWCPUD may procure the goods or services from other sources and charge the Contractor or vendor as liquidated damages any excess direct costs or damages occasioned thereby.

9. Payment will be made only after goods and/or services have been received and accepted by NWCPUD in accordance with NWCPUD’s regular payment terms: Net 30 days after acceptance of goods or services and receipt of a valid invoice.

10. Contractor shall not assign, sell, transfer or subcontract rights, or delegate responsibilities under this Contract, in whole or in part, without the prior written approval of NWCPUD.

11. Contractor warrants goods and services provided under this Contract comply with all federal Occupational Safety and Health Administration (OSHA) requirements and with all Oregon safety and health requirements, including those of the State Workers' Compensation Division.

12. Except as otherwise provided herein, the Uniform Commercial Code, as adopted in Oregon shall apply to this Contract.

13. If the amount of this Contract exceeds $10,000 and if Contractor is not domiciled in or registered to do business in the state of Oregon, Contractor shall promptly provide the Oregon Department of Revenue all information required by that Department relative to this Contract, NWCPUD may withhold final payment under this Contract until Contractor has met this requirement.

Exhibit B

14. Any service or services to be rendered by Contractor under this Contract are those of an independent contractor. Contractor is responsible for all federal and state taxes or other payments or withholdings applicable to compensation or payments paid to Contractor under this Contract.

15. NWCPUD is an Equal Employment Opportunity and Affirmative Action employer and requires contractors and their subcontractors to follow EEO/AA practices in their performance of this contract.

16. Force Majeure. Neither Party shall be liable for delays in the execution of its obligations due to causes beyond their reasonable control including but not limited to acts of God, fires, strikes, labor disturbances, floods, epidemics, quarantine restrictions, war, insurrection or riot, acts of a civil or military authority, compliance with priority orders or preference ratings issued by the federal Government, acts of Government authorities with respect with to revocation of export or re-export permits/licenses, wrecks or delays by carriers or unusually severe weather.

The Party shall, however, make all reasonable efforts to remove or eliminate such cause of delay or default and shall, upon the cessation of the cause, diligently pursue performance of its obligations under this Contract. NWCPUD may terminate this Contract upon written notice after reasonably determining that such delay or default will likely prevent successful performance of this Contract.

In the event of any such delay, the date of shipment and/or date of services will be extended for a minimum of time equal to the period of the delay.

17. This Purchase Order constitutes the entire agreement between the Contractor and NWCPUD on the subject matter thereof.

There are no understandings, agreements, or representations, oral or written, not specified therein regarding this Purchase Order; including any terms and conditions found on Vendor’s quotes, acknowledgements, invoices, or any other form(s) submitted by Vendor. No terms and conditions, other than those stated herein, and no agreement or other understanding in any way modifying the terms and conditions shall be binding upon NWCPUD, unless hereafter in writing and signed by an authorized representative of NWCPUD.

18. Contractor is responsible for following prevailing wages applicable in the state of Oregon by the Bureau of Labor and Industries

(BOLI), these are located at: oregon.gov/boli

19. If either party brings an action to enforce their rights under these terms and conditions, the prevailing party may recover expenses (including reasonable attorneys' fees) incurred in connection with the action and any appeal from the losing party. Action is defined as a suit or action or arbitration.