NVDTE Sources Sought Synopsis_ 05 May 23.pdf

SOURCES SOUGHT SYNOPSIS

Night Vision Device Test Equipment (NVDTE) Repair/Upgrade

Warner Robins Air Logistics Complex Robins AFB GA

INTRODUCTION:

The Government is conducting a SOURCES SOUGHT SYNOPSIS to identify potential sources that possess the support, expertise, capabilities, and technical experience to meet sustainment requirements for repair of NVDTE and upgrade of legacy 126A Testers. Contractors/Institutions responding to this market research are placed on notice that participation in this survey may not ensure participation in future solicitations or contract awards.

DISCLAIMER:

THE GOVERNMENT WILL NOT REIMBURSE PARTICIPANTS FOR ANY EXPENSES

ASSOCIATED WITH THEIR PARTICIPATION IN THIS SURVEY. THIS SOURCES

SOUGHT IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST

FOR PROPOSAL. IT DOES NOT CONSTITUTE A REQUEST FOR PROPOSAL,

REQUEST FOR QUOTE OR AN INVITATION FOR BID. IT DOES NOT CONSTITUTE

A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY THE

GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE

GOVERNMENT IS UNDER NO OBLIGATION TO ISSUE A SOLICITATION OR

AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO

REIMBURSEMENT WILL BE MADE FOR COSTS ASSOCIATED WITH PROVIDING

INFORMATION IN RESPONSE TO THIS ANNOUNCEMENT. NO FUNDS ARE

AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS

ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS

TECHNICAL DESCRIPTION IS STRICTLY VOLUNTARY.

INSTRUCTIONS:

1. Below is a brief description of the NVDTE requirement and a Contractor Capability Survey, which allows you to provide your company’s repair and upgrade capability.

2. If after reviewing these documents, you desire to participate in the Sources Sought Synopsis, you should provide documentation that supports your company’s capability in meeting the DoD requirement for the repair of NVDTE and upgrade of the legacy 126A testers. Failure to provide documentation may result in the government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.).

3. Both large and small businesses are encouraged to participate in this Sources Sought Synopsis. Joint ventures or teaming arrangements are encouraged. Identify any areas of work that your organization believes should be broken out exclusively for Small Business.

4. Questions relative to this market survey should be addressed to Jalen Kirkland (Buyer), 478-222-7454, Minh Tran (PCO), 478-222-1922, or Pierre Charles (PM), 609-915-1225.

SOURCES SOUGHT:

The anticipated North American Industry Classification System Code (NAICS) for this requirement is 334516 (Upgrade) Legacy 126A Testers (Repair). This Sources Sought Synopsis is requesting responses to the following criteria from businesses that can provide the required services under the NAICS Code.

CONTRACT/PROGRAM BACKGROUND:

Contract Number: FA8519-11-D-0006 (Repair)

FA8532-14-D-0002 (Production)

Incumbent: Hoffman Engineering LLC 8 Riverbend Drive P.O. Box 4430 Stamford, CT 06907-0430

Method of previous acquisition: Sole Source

PROGRAM DESCRIPTION:

The Government is conducting market research to identify potential sources that possess the expertise, capabilities, and experience to meet qualification requirements for the repair of NVDTE and upgrade of legacy 126A testers (see Table 1).

Technical data will not be provided by the government. The ANV-126A and ANV-20/20 are AMC/AMSC coded as 3/Z, which means the testers are commercial off-the-shelf items. The ANV126-085 and NVG-102B are AMC/AMSC coded as 3/R, which means that the data or rights needed to service these assets from additional sources are not owned by the Government. It has been determined that it is uneconomical to purchase the data; the Government does not have detailed drawings for these assets due to the fact that Hoffman Engineering has proprietary rights, and it is uneconomical to acquire it by purchase or to reverse engineer the assets. Hoffman developed these items utilizing their own resources and did this in support of the United States Air Force Night Vision Goggle Program.

This effort seeks to sustain equipment integrity and maintain mission capability as related to NVDTE. The Contractor shall, in response to Government issued task orders, furnish appropriate personnel, equipment, materials, and lab facilities necessary to perform any or all of the following:

calibration; testing; inspection; field and depot assembly/disassembly and repair/overhaul support;

installation and check-out; and packaging and transportation/shipment of hardware.

There are no samples available for potential suppliers to evaluate. If necessary, potential contractors shall furnish all material, support equipment, tools, test equipment, and services needed to fill this order. The contractor is responsible for providing, maintaining, and calibrating all support equipment required at their facility or a subcontractor’s facility. Contractor furnished material or parts used for replacement shall equal or exceed the quality of the original material or parts and meet counterfeit prevention plan guidelines as outlined in Data Item Description (DID)

DI-MISC-81832.

Our repair, upgrade, and services strategy is for a five year contract (basic plus four, one year options). This contract will continue through FY28. The projected MIN/MAX quantities are listed in table below for both the repair NVDTE and upgrade legacy 126A tester program, over a five year period:

Table 1 (NVDTE Repair and Upgrade Contract Quantities)

Noun NSN Part Number Upgrade Repair Min/Max

Digital NVD Test Set 6625-01-498-4616CX ANV-126A-001 X 1 - 258

NVD Infinity Focus System

6625-01-431-8615CX ANV-20/20 X 1 - 230

Test Kit Calibration Set 6625-01-394-7760CX ANV-126-085 X 1 - 50

NVIS Inspection Scope 6695-01-393-1962CX NVG-102B X 1 - 25

NVD Test Set (Legacy) 6625-01-374 9681CX ANV-126A X 1 - 30

CONTRACTOR CAPABILITY SURVEY

Upgrade / Repair to Sustain

Night Vision Device Test Equipment

Part I. Business Information

Please provide the following business information for your company/institution and for any teaming or joint venture partners:

• Company/Institute Name:

• Address:

• Point of Contact:

• CAGE Code:

• Phone Number:

• E-mail Address:

• Web Page URL:

• Size of business pursuant to North American Industry Classification System (NAICS)

Code: Upgrade and Repair - 334516

• A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership).

Based on the above NAICS Code, state whether your company is:

• Small Business (Yes / No)

• Woman Owned Small Business (Yes / No)

• Small Disadvantaged Business (Yes / No)

• 8(a) Certified (Yes / No)

• HUB Zone Certified (Yes / No)

• Veteran Owned Small Business (Yes / No)

• Service Disabled Veteran Small Business (Yes / No)

• System for Award Management (SAM) (Yes / No)

Responses must be received electronically no later than close of business 30 May 2023.

Please email your response to: AFLCMC/WNKAC Attn: Jalen Kirkland (Buyer) 235 Byron St., STE 19A Robins AFB, GA 31098-1670 jalen.kirkland@us.af.mil and mailto:jalen.kirkland@us.af.mil

Attn: Minh Tran (PCO) 235 Byron St., STE 19A Robins AFB, GA 31098-1670 minh.tran.16@us.af.mil 478-222-1922

Part II. Capability Survey Questions

A. General Capability Questions:

1. Briefly describe the capabilities of your facility and nature of the goods and/or services you provide. Include a description of your staff composition and management structure.

2. Describe your company's past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact (Contracting Officer or Program Manager).

3. Describe your company's capabilities and experience in generating technical data, engineering drawings and manuals. Identify what software programs are utilized to generate these data products and what formats are available for delivered items.

4. What is your company’s current maximum capacity per month for this particular type of requirement? Provide information on any facility reserves you may possess to increase capacity in the event of an immediate need do to critical operational mission requirements.

5. What quality assurance processes and test qualification practices does your company employ? Provide a description of your quality program (ISO 9001, etc.), and provide a detailed quality plan implementing ISO 9001(or equivalent).

B. Repair Questions:

1. Describe your capabilities and experience in repairing existing systems/equipment

(hardware and software) to solve maintenance and support problems in the depot environment.

2. Describe your capabilities and experience in developing/modifying repair or maintenance procedures. Include associated upgrade of technical orders and preparation of new technical orders. State the types of diagnostic and troubleshooting tools utilized for efforts such as this.

3. Demonstrate your ability and experience in repair of the same or similar components, which are currently in use on commercial testers (Table 1):

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number of assets shipped

4. Provide your commercial manual(s) or Acceptance Test Procedures (ATP) and your rights to these manuals and or ATP used in the depot level repair and functional check of these or similar assets for Government Engineer review.

5. Describe your capabilities and experience in test, evaluation, repair or maintenance procedures.

6. Describe your configuration management processes and how you identify and resolve parts obsolescence and diminishing manufacturing sources problems?

7. Discuss your process for addressing any fit, form, and or function issues that may arise out of this effort.

8. Describe your process for maintaining inventory records and reporting on hand/work-in-process balances and repair status to your customer.

9. Include a detailed listing of facilities and equipment including quantities required to satisfy the requirements of this effort.

10. Provide an outline of the proposed process, including inspections.

a) State the type of test procedures anticipated for this effort.

b) State the type of inspection processes anticipated for this effort.

11. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

12. If the item cannot be repaired in total, state what your organization can repair.

13. State any technology insertion ideas for the item that would be suitable for this effort.

14. Discuss any reverse engineering or item replacement opportunities that may be present.

15. What measurement processes and test qualification practices does your company employ for incoming inspections? Provide a description of your measurement management program (ISO 10012, etc.), and provide a detailed incoming inspection plan implementing ISO 10012 (or equivalent).

C. Upgrade Questions

1. Describe your capabilities and experience in upgrading with regard to the requirements of this effort.

2. Describe your capabilities and experience in developing/modifying upgrading procedures.

Include associated upgrade of technical orders and preparation of new technical orders.

3. Demonstrate your ability and experience in the upgrade of the same or similar components, which are currently utilized in the commercial or military environment by providing the following information on the same or similar items:

a) Contract Number

b) Procuring Agency

c) Contract Value

d) Number of assets shipped

4. Provide your commercial manual(s) or Acceptance Test Procedures (ATP) and your rights to these manuals and or ATP used in the upgrade and functional check of these or similar assets for Government Engineer review.

5. Describe your capabilities and experience in test, evaluation, and repair processes/procedures with regard to upgrading items.

6. Describe your configuration management processes and how you identify and resolve parts obsolescence and diminishing upgrading sources problems?

7. Discuss your process for addressing any fit, form, and or function issues that may arise out of the requirements of this effort.

8. Describe your process for maintaining inventory records and reporting on hand/work-in-process balance and manufacturing status to your customer.

9. Include a detailed listing of facilities and equipment, including quantities, required to satisfy the requirements of this effort. Provide an outline of the proposed process, including inspections.

a. State the type of test procedures are anticipated for this effort.

b. State the type of inspection processes anticipated for this effort.

(i) NDI/T.

(ii) Destructive testing/inspection.

10. How will your organization address the absence of drawings, specifications, technical data, test procedures, etc.

11. If the item cannot be upgraded in total, state what your organization can produce.

12. State any technology insertion ideas for the item that would be suitable for this effort.

13. Discuss any reverse engineering or item replacement opportunities that may be present.

D. Commerciality Questions:

1. Is there established catalog or market prices for our requirement?

2. If you offer this product and/or service to both U.S. Government and commercial sources, is the same workforce used for both the U.S. Government and general public?

3. Is our request for repair of NVDTE and upgrade of legacy 126A testers offered to both commercial and Government with similar terms and conditions? Briefly describe any differences between commercial and Government.

4. Describe your standard warranty and return process for goods and services furnished to the government for items similar in nature to this requirement.

END OF DOCUMENT