NVDTE PWS_15 Apr 23.pdf

CUI

PERFORMANCE WORK STATEMENT (PWS)

FOR

NIGHT VISION DEVICE TEST EQUIPMENT (NVDTE)

PR Number: FD2060-23-00196

Date: 15 April 2023

Department of Air Force Warner Robins Air Logistics Complex

Human Systems Division AFLCMC/WNU, Sustainment 236 Milledgeville St, Ste F30

Robins AFB GA 31098

DISTRIBUTION STATEMENT D - Distribution authorized to the Department of Defense and U.S. DoD contractors only (Administrative or Operational Use. Other requests for this document shall be referred to 406 SCMS/GUEE, Robins AFB, GA 31098

1.0 Description of Services

1.1 Objective: The purpose of this PWS is for the contractor to provide support, expertise, capabilities, engineering and technical services to support the repair or upgrade of NVDTE. This document incorporates the contractor and government requirements for the NVDTE contract services program. Task shall include program planning, laboratory testing, support equipment, and life cycle planning. The scope of this acquisition is to provide a contract vehicle for repair of NVDTE testers and upgrade of legacy ANV-126A Tester in order to support user requirements for the assets in Table 1.

1.2 Benefit to the United States Air Force (USAF): The benefit to the USAF is that serviceable

NVDTE will be returned to the Air Force supply system and the warfighter through repair or upgrade while enabling maintenance and inspection of Night Vision Device (NVD).

Additionally, all reports shall be stored for a minimum of 3 years at the contractor's facility or until deemed no longer required by AFLCMC/WNUS.

1.3 Equipment Background: The NVDTE system include those assets listed in Table 1.

Table 1. NVDTE

1.3.1 ANV-126A NVD Test Set: The ANV-126A Test Set (6625-01-374-9681CX) is designed to provide a convenient and reliable means to check NVD performance, including:

power drain, image defects, image quality, image distortion, gain, binocular gain comparison, resolution in lighting condition extremes, focus, eyepiece luminance, binocular collimation, and battery voltage under load. ANV-126A Test Set is packaged to MIL-T-28800E as a Type II, Class 3, Style C, portable electronic test set intended for fixed and portable operation. The Test Set is designed to operate using a wide range of AC supply voltages and frequencies, as well as using standard, commercially available D-size alkaline batteries for portable applications where an appropriate AC power source is not available. The universal input power supply automatically adjusts to allow operation with AC supply power ranging from 90 to 260 VAC at 50 to 400 Hz.

This contract vehicle purpose is to upgrade to ANV-126A-001 digital test set (6625-01-498-

4616CX).

Noun NSN Part Number Repair Upgrade

NVD Infinity Focus System NVIS 6625-01-431-8615CX ANV-126A X

Digital NVD Test Set 6625-01-498-4616CX ANV-126A-001 X

Inspection Scope 6625-0 l-393-1962CX ANV-20/20 X

Test Kit Calibration Set 6625-01-394-7760CX ANV-126-085 X

NVD Test Set (Legacy) 6695-01-374-9681CX NVG-102B X

1.3.2 ANV-126A-001 Digital NVD Test Set: The ANV-126A-001 (6625-01-498-4616CX) is a computerized, digital NVD Test Set. The ANV-126A offers enhanced resolution levels and increased field of view (a full 40 degrees) from the previous ANV-126 model. The updated system electronics utilize a microprocessor to replace many of the analog components in the ANV-126. Menus guide the user through test sequences and provide preset test levels, in addition to allowing for manual settings. Input test levels for gain are preset with user-adjustable values, and ratios are arrived at automatically. This contract effort will repair all ANV-126A-001 digital NVD test set.

1.3.3 ANV-20/20 NVD Infinity Focus System: The ANV-20/20 (6625-01-431-8615CX) is a compact, portable system designed to provide the NVD user with an accurate means of performing infinity focus and mechanical alignment. The system presents a resolution pattern at correct infinity focus to both NVD channels at once. This allows proper adjustment of all goggle parameters to be done quickly. The resolution pattern is directly correlated to the Snellen Eye Chart, providing a visual range of 20/20 to 20/70. The ANV-20/20 also incorporates an eight step gray scale for evaluating the dynamic range of an NVD. Each step doubles in density as you progress from 1 (Clear) to 8 (Opaque). This scale covers a range of 2½ decades and checks the ability of the NVD to perform under a variety of light levels.

1.3.4 ANV-126-085 Test Kit Calibration Set: The ANV-126-085 (6625-01-394-7760CX) calibration set is designed to calibrate the, ANV-126A-001, and ANV-20/20 in the field. These systems all require an annual calibration for operation. By using the ANV-126-085, you will be able to calibrate your equipment in the field with only the need to send the ANV-126-085 calibration kit back once a year for service. The advantages of using this equipment include time saved during shipment of equipment back and forth for calibration, reduce change of damage to equipment during shipment, easier maintenance of equipment in overseas locations, and long term saving through a reduction in calibration costs. The equipment is simple to use and comes with a step-by-step manual.

1.3.5 NVG-102B NVIS Inspection Scope: The NVG-102B (6695-01-393-1962CX) inspection scope is designed as a simple, effective method of inspecting NVG compatible crew stations for continued compliance in the field. The specially designed filter will admit offensive wavelength energy to the image tube for viewing by the operator. The offending lighted product or display can then be repaired or removed from the crew station to assure NVG activity without impaired visual acuity. The NVG-102 series is unlike off-the-shelf monocular or other image intensifier products are precision-calibrated, certified reference tools designed for the purpose of evaluating cockpit lighting compatibility and external aircraft covert lighting. This inspection scope features up to four calibrated gain settings that enable them to evaluate a broad range of lighted devices.

The NVG-102B inspection scope feature function specific filters and lenses that are tailored to the system’s image intensifier tube and application. This provides NIST-traceable luminance gains and military-specified or application specific spectral responses.

2.0 Service Delivery Summary

Table 2. Service Delivery Summary

Performance Objective

PWS

Reference Performance Threshold

Compliance with the quality levels of repair or upgrade necessary to return assets in serviceable condition.

4.7.2.1, 5.10.1

Assets shall be repaired or upgraded in accordance with technical standard Contractor’s approved specifications. There shall be no more than one validated Product Quality Deficiency Report (PQDR) per contract year. At a minimum, 90% of repaired or upgraded assets shall pass initial acceptance inspection per contract quarter.

Remaining 10% (or less) of failed assets shall pass on the second attempt. This metric will be calculated utilizing the Joint Deficiency Reporting System (JDRS) validated process for all NSNs mentioned within this PWS.

Quality of repairs and upgrades

4.7.2.1. 5.10.1 At a minimum, 90% of repaired or upgraded assets shall pass initial acceptance inspection per quarter.

Remaining 10% (or less) of failed assets shall pass on the second attempt. This metric will be calculated utilizing the Joint Deficiency Reporting System (JDRS) validated process for all NSNs mentioned within this PWS.

Delivery of repair and upgrade testers

4.7.2.6

Repaired or upgraded assets shall be delivered in accordance with the schedule defined by the contract/order.

There shall be no more than one late routine delivery/ies per month. The Contractor shall notify the Government if the delivery of any asset will not meet the scheduled delivery date and negotiate a revised delivery date. The late asset shall be delivered by the revised delivery date acceptable to Government.

CAV-AF Reporting 4.7.4.3

The Contractor shall report assembly in CAV-AF.

The Contractor shall provide data on the actions conducted for each unit. The Contractor shall report as transactions occur. No more than two late or incorrect entries shall be allowed per delivery order.

Any delayed entries shall not exceed three business days. The following metrics will be monitored: GFM In-Transit, Repairable or upgraded GFM Accountability and Assets Not on Contract.

Equipment will be sent to Contractor for repair or upgrade by individual Bases; Contractor will return all equipment back to the respective Bases.

There shall be no more than one rejection of any single deliverable. There shall be no more than a

Quality of CDRL deliverable

4.6.1 total of one rejection(s) of deliverables per month.

The Government will reject a deliverable if any technical errors or six or more minor errors are found within the deliverable. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection.

Receipt of CDRL deliverable

4.6.2

There shall be no more than one late receipt(s) of deliverables per contract quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Delivery Turnaround Time 4.3

The turn-around time required is 60 calendar days ARO (After Receipt of Order)/Reps, whichever is later. However, SURGE, and MICAP requirements will be within 14 calendar days ARO/Reps and will be shipped by fastest traceable means.

The Contractor shall provide written notice of inability to meet the required TAT with a detailed explanation for the delay, the latest estimated completion date, and plan for repair or upgrade completion within 10 business days.

Request for assistance

4.1, 5.1.2.2 The Contractor shall initially respond to a request for assistance within 72 business hours.

Surge Item Reporting 4.2

Contractor shall conduct reporting as to the status of Surge Items and provide revised delivery status within two business days upon request for status or change in status of Surge Items delivery.

Acceptance Testing 4.7.2.2

Acceptance testing shall be performed on 100% of deliverable items in accordance with the Government approved Contractor’s established Acceptance Test Procedure (ATP) or the Government approved test specification. At a minimum, 90% of repaired and upgraded assets shall pass initial acceptance inspection per contract quarter. Remaining 10% (or less) of failed assets shall pass on the second attempt.

This metric will be calculated utilizing the JDRS validated process.

Adherence to Contractor Quality Management System (QMS)

5.10 5.10.1

100% compliance with the QMS is required.

3.0 Government Property

3.1 Contractor Responsibility: The Contractor shall be responsible for Government property in accordance with the Federal Acquisition Regulation (FAR) and as specified in the contract/order.

3.2 Government Property: Government property, as defined under this contract, will be the testers sent from the field to contractor. GFP received, and returned, to customers shall be reported appropriately. The Contractor shall return all equipment with associated parts received from individual Units after repair or upgrade servicing. (CDRL A001 Reference in paragraph 4.6, DID-MGMT-80441D Government Property (GP) Inventory Report)

3.3 Reporting of Government Property: The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract. All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later https://piee.eb.mil/ https://dodprocurementtoolbox.com/ https://piee.eb.mil/piee-landing/ than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Contractor Responsibilities: The Contractor is responsible for engineering support of the NVDTE listed in Table 1. The contractor shall support the NVDTE Program Office. The contractor shall accomplish repair or upgrade of designated NSNs and P/Ns listed in Table 1, observing accepted quality standards and relevant technical standards. Findings and recommendations will be presented to Program Office. The repaired or upgraded items shall be defect free and contractor shall meet all government established suspense dates. The contractor shall successfully resolve Deficiency Reports (DR) in accordance with 5.10.1 or other such time periods and numbers of DRs as specified in the task order.

NVDTE is a repair or upgrade program. The major objective of the program is to return unserviceable exchangeable units of the system to a serviceable condition and to return such items to Air Force supply. Work performed under this PWS includes all actions necessary to return the end item to a serviceable condition.

4.2 Surge Item Reporting: Contractor shall conduct reporting as to the status of Surge Items and provide revised delivery status within 2 business days upon request for status or change in status of Surge Items delivery.

4.3 Improved Production Delivery Turn-Around Time (TAT): The turn-around time required is 60 calendar days ARO (After Receipt of Order)/reports, whichever is later. However, SURGE, and MICAP requirements will be within 14 calendar days ARO/Reports and will be shipped by fastest traceable means. Contractor shall make every effort to expedite delivery of repaired or upgraded units to meet fastest turn-around times possible. The contractor shall provide written notice of inability to meet the required TAT with a detailed explanation for the delay, the latest estimated completion date, and plan for repair or upgrade completion within 10 business days.

Many factors that could lead to longer lead times other than those set forth in this schedule shall be identified and reported to the Program Office (AFLCMC/WNU, Sustainment). Contractor agrees to take appropriate action to correct these problems in order to comply with the Program Office specified TAT before production begins at no additional cost to the Government as part of this agreement. In the event that a reparable item is required by the government on an emergency basis the Procuring Contracting Officer (PCO) will notify the contractor in writing (e-mail or facsimile preferred) as soon as the need is identified. In these situations, the contractor will use every means possible to process the item on a priority basis. The contractor shall forward any repair or upgrade problems to the PCO, and any items received which are not manufactured by contractor will be returned at the Government’s expense.

4.4 Inspection and Functional Test: Incoming inspection shall be performed in accordance with ISO 10012-2003 which requires that a unit is tested as it is upon incoming. After incoming inspection, Contractor shall perform initial evaluation testing in accordance with the Contractor internal check sheet for each device. After initial evaluation, the unit(s) will proceed through contractor internal Calibration and Repair process until completion. The contractor performing repairs and upgrades shall be ISO 9001-2015 certified. All items are proprietary to the Contractor, therefore the Contractor remains the Design Authority. The only changes that may be made by the Contractor without prior notification are those that will not affect form, fit, or function. After repair or upgrade is completed the contractor shall inspect each item to ensure that all tools/foreign objects have been removed.

4.5 Period and Place of Performance

4.5.1 Contract/Order Period of Performance: The period of performance for the contract/order will be a basic year with four (4) option years.

4.5.2 Place of Performance: These services will be performed at the Contractor’s facility as required on an order by order basis as specified in the PWS and/or Task Order.

4.6 Contract Data Requirements List

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-MGMT-

81803A

Item Unique Identification (IUID) Marking Plan

PWS para 4.7.1.1

A002 B002 C002 D002 E002 DI-MGMT-

81804A

Item Unique Identification (IUID) Marking Activity, Validation and Verification Report

PWS para 4.7.1.1

A003 B003 C003 D003 E003 DI-MGMT-

81634C

Commercial Asset Visibility Air Force (CAV AF)/Government Furnished Material Report

PWS para 4.7.4.2, 4.7.4.3

A004 B004 C004 D004 E004 DI-MGMT-

81838

Commercial Asset Visibility (CAV) Reporting

PWS para 4.7.4.2

A005 B005 C005 D005 E005 DI-MISC-

81832

Counterfeit Prevention Plan

PWS para 4.7.5.1

A006 B006 C006 D006 E006 DI-NDTI-

80809B

Test/Inspection Report PWS para

4.7.2.2 / 4.7.2.3

A007 B007 C007 D007 E007 DI-NDTI-80603A Test Procedure PWS para 4.7.2.3

A008

B008 C008 D008 E008 DI-SDMP-

81748

Parts Management Plan PWS para 4.7.2.5

A009 B009 C009 D009 E009 DI-MISC-

80711A

Scientific and Technical Reports

PWS para 4.12

A010 B010 C010 D010 E010 DI-SESS-80639E Engineering Change Proposal

(ECP)

PWS para 4.13.1.2, 4.13.1.2.1, 4.13.1.2.2

A011 B011 C011 D011 E011 DI-SESS-80642E Notice of Revision (NOR) PWS para 4.13.1.2

A012 B012 C012 D012 E012 DI-PSSS-81656B Bill of Materials (BOM) for Logistics and Supply Chain Risk Management

PWS para 4.12.2

A013 B013 C013 D013 E013 DI-MISC-81618 Service Bulletins PWS para 4.13.1.3.2

A014 B014 C014 D014 E014 DI-MGMT-

80441D

Government Property (GP) Inventory Report

PWS para 3.2

A015 B015 C015 D015 E015 DI-SAFT-

81563

Accident/Incident Report PWS para 5.5.2

4.6.1 Quality of Contract Data Requirements List CDRL Deliverable: The Contractor shall deliver all data/reports associated with CDRL, with no more than one rejection of any single deliverable. There shall be no more than total of one rejection(s) of deliverables per month. The Government will reject a deliverable if there are any technical errors, or six or more minor errors that are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error.

The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection.

4.6.2 Receipt of CDRL Deliverable: CDRL deliverables shall be submitted via Multi-User Engineering Change Proposal Automated Review System (MEARS) and submitted directly to the Multi-Functional Team (MFT) member identified on the CDRL. There shall be no more than one late receipt(s) of deliverables per contract quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.6.3 Data Management: The Contractor shall electronically deliver all contractual data using the Government-controlled method of delivery, Multi-user ECP Automated Review System (MEARS), https://mears1.redstone.army.mil/mears/Default.aspx. The Contractor shall work with the Government to ensure that an adequate number of Contractor personnel obtain and possess Public Key Infrastructure (PKI) certification from an accepted Government source. The Contractor shall be receptive to the training offered by the Government on the MEARS system. The Contractor shall prepare, maintain, and track the contract data status, schedule and ensure timely data deliveries.

An alternate method of delivery when MEARS is down for maintenance will be the DISA application, known as DOD SAFE, https://safe.apps.mil/. It will be available to all DOD Common Access Card (CAC) holders or Contractor personnel who possess Public Key Infrastructure (PKI) certification from an accepted Government source.

4.7 Maintenance Repair and Upgrade: The contractor shall accept unserviceable units from Air Force Program Office (AFLCMC/WNU, Sustainment (SRAN FD2060) supply and return the same items to a serviceable condition. The contractor shall cooperate with the Program Office to assure the best value for the United States Air Force. The contractor shall permanently and legibly mark each repaired or upgraded item with the Contractor’s identification. This identification shall be affixed by decal or similar means and shall include the contractor’s name, https://mears1.redstone.army.mil/mears/Default.aspx https://safe.apps.mil/ date of repair/upgrade and contract number. Painted portions of the end item shall be inspected to determine if repair is required. Loose and scaled paint shall be removed. All bare metal surfaces shall receive corrosion treatment prior to application of primer and paint. The contractor shall replace damaged, illegible or missing instruction or data plates in accordance with MIL-STD- 130N.

4.7.1 Item Unique Identification

4.7.1.1 IUID Marking Requirement: The Contractor’s IUID Marking Plan shall fully detail and document the strategy and scope to be used to meet MIL-STD-130, DoD Standard Practice Identification Marking of US Military Property. All test equipment leaving contractor facility will have IUID label affix to tester. If new items are purchased, all new units will be supplied with IUID labels as Contractor has previously done. The plan must be approved by the Government Engineering organization, prior to implementation. [CDR A006, DI-MGMT- 81803A Item Unique Identification (IUID) Marking Plan] [CDRL Reference in paragraph 4.6, DI-MGMT-81804A Item Unique Identification (IUID) Marking Activity, Validation and Verification Report]

4.7.1.2 Reporting in IUID Registry

4.7.1.3 NVDTE must be recorded in the IUID registry. Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.7.1.4 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.7.2 Test and Final Inspections

4.7.2.1 Post Repair or Upgrade Inspection: Inspect, service, test, and check the completed item in accordance with Contractor procedures to ensure item meets operational standards called out on item drawing, prior to presentation to the Government for acceptance.

4.7.2.2 Acceptance Testing Acceptance testing shall be performed on 100% of deliverable items in accordance with the Government approved Contractor’s established Acceptance Test Procedure (ATP) or the Government approved test specification. At a minimum, 90% of repaired and upgraded assets shall pass initial acceptance inspection per contract quarter. Remaining 10% (or less) of failed assets shall pass on the second attempt. This metric will be calculated utilizing the JDRS validated process.

4.7.2.3 Test Procedure Qualification: Contractor shall use approved Acceptance Test Procedures (ATPs) already in Contractor’s possession in the normal course for repair, upgrade and manufacture. If ordered, the Contractor shall be required to generate or modify the ATP qualification, if applicable, shall consist of specific requirements which will be stipulated in the applicable Delivery Order. The negotiated schedule for the ATP generation or modification shall be included in the Delivery Order. Production delivery of affected items shall not occur prior to the government approval of the ATP qualification activity. [CDRL A007 Reference in paragraph 4.6, DI-NDTI-80603A Test Procedure ], [CDRL A002 Reference in paragraph 4.6, DI-NDTI-80809B, Test/Inspection Report].

4.7.2.4 Test Procedures: When included at time of Delivery Order issuance (and included in Contractor’s price as a separate CLIN), if required by CDRL, the Contractor shall prepare and submit for Government approval, an ATP in accordance with the requirements of this PWS, the CDRL, and the specification, drawing and/or Purchase Department Specification (PDS) for each part number listed as an output item in this PWS. Otherwise, the Contractor shall complete testing of the item using Contractor’s established ATP. If required by CDRL and if no provisions for acceptance testing are contained in the referenced documents, the Contractor shall propose an ATP based upon his current engineering evaluation of the item, including all components, sub-components and assemblies. The ATP shall include procedures that verify the item performance, functionality, quality, and reliability as specified in the item drawing, and include Environmental Stress Screening (ESS) for each part number referenced in this document as requiring ESS.

4.7.2.5 Nonstandard Parts: Nonstandard parts as defined as non-Mil-Standard or commercial equivalent that are used in this repair or upgrade must be approved via submittal of a Parts Approval Request. . [CDRL A003 Reference in paragraph 4.6, Parts Management Plan, DI-

SDMP-81748].

4.7.2.6 Delivery Schedule: Turn Around Time (TAT) and delivery schedules shall be negotiated prior to contract award or at the delivery order level. “The Government reserves the right to adjust the delivery schedule at the start of each ordering period based on changes in Monthly Demand Rate or other factors." Routine delivery schedule shall be maintained with not more than one item late per month. Contractor is authorized to exceed the delivery rate, or to complete performance of this contract prior to the time set forth in the Schedule; provided, however, that nothing contained herein shall obligate the Government to perform any of its obligations to the Contractor at an earlier date than set forth in the contract in order to assist the Contractor to make deliveries on an accelerated basis.

4.7.3 Preservation, Packaging and Transportation

4.7.3.1 The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. Contractor shall utilize standard commercial packaging if it meets previously stated regulations and requirements.

4.7.3.2 The Contractor shall package and mark material for movement, shipment, receipt and storage in a manner that ensures the protection and preservation of the material for shipment to and storage at the destination. The Contractor shall package electronic parts susceptible to electrostatic discharge damage in accordance with MIL-STD-1686C, Department of Defense Standard Practice / Electrostatic Discharge Control Program for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices), and MIL-HDBK-263B, Military Handbook / Electrostatic Discharge Control Handbook for Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices).

4.7.3.3 Repaired assets will be shipped by traceable mode of transportation, SURGE and MICAP requirements will be packaged/shipped by traceable overnight transportation.

4.7.3.4 Contractor will put “Mark for D4M Repair, upgrade and M/F FLB RIC” in BOLD on ALL shipping documents shipped to FB2065/SW3119 (Robins AFB GA), Contractor should insert this statement in the DD250, Block 14, “Mark For” or similar area on other shipping documents.

4.7.3.5 The contractor shall provide all CONUS transportation services for loading and off-loading of equipment. Shipment of repaired or upgraded items will be via Fast Transportation.

The contractor shall be responsible for shipment of repaired or upgraded items. Serviceable assets can be shipped when Federal Stock Class (FSC) and Military Management Aggregate Code (MMAC) changes, providing the National Item Identification Number (NIIN) and part number are the same.

4.7.3.6 When shipping containers are received that meet the requirements of the AFMC form 158 and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored, and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the requirements of the AFMC Form 158.

4.7.3.7 The contractor shall adhere to MIL-STD-2073-1E for packaging and packing of excess government property. When shipping containers are received that meet the requirements above and are suitable for return shipment of serviceable assets, they shall be reclaimed, stored and protected for reuse. Unserviceable containers shall be disposed of and replaced with new containers that meet the above requirements.

4.7.4 Commercial Asset Visibility-Air Force (CAV-AF)

4.7.4.1 Contractor is required to comply with all CAVAF requirements identified in the CDRLs and attachments to the contract. Additionally, upon completion of the repair or upgrades. The contractor is required to print the DD1348-1 (in triplicate) from CAVAF. One copy is to be placed inside the box with the returnable repair or upgrade asset, one outside the box and one copy will be electronically uploaded to WAWF as part of the Receiving Report (DD250).

NOTE: The assigned Air Force personnel responsible for managing the item is required to track the item through the CAVAF system and notify the PCO if the contractor is not complying with CAVAF requirements.

4.7.4.2 The contractor shall conduct assembly reporting on a daily or as transactions occur basis and report problems. [CDRL A004 Reference in paragraph 4.6, Commercial Asset Visibility Air Force (CAVAF) / Government Furnished Material Report, DI-MGMT-81634C] [CDRL A008, Commercial Asset Visibility (CAV) Reporting DI-MGMT-81838]

4.7.4.3 The contractor shall report using the Commercial Asset Visibility (CAVAF). The contractor shall provide data related to the tasks and efforts conducted for each repairable or upgraded unit. If CAV-AF training is required, contact 420 SCM/GUNAB John W. Sostarich, Robins AFB GA 31098, Phone 478-327-6603 for additional information. The contractor shall conduct assembly reporting on a daily or as transactions occur basis. The contractor shall obtain a valid DoD PKI certificate to log into CAVAF. Each user shall be required to have an Identity Certificate only; an encryption certificate is not required. [CDRL A004 Reference in paragraph 4.6, DI-MGMT-81634C, Commercial Asset Visibility Air Force (CAV AF)/Government Furnished Material Report ]

4.7.5 Counterfeit Electronic Parts

4.7.5.1 The Contractor shall establish and maintain policy and procedures to mitigate the risk of counterfeit electronics parts being installed in end items or otherwise entering the USAF/DoD inventory in accordance with Aerospace Standard (AS) 5553, Counterfeit Electronics Parts Avoidance, Detection, Mitigation, and Disposition. Certification under Counterfeit Avoidance Accreditation Program (CAAP) meets this requirement. Otherwise, the contractor shall provide a Counterfeit Prevention Plan. [CDRL A009 Reference in paragraph 4.6, Counterfeit Prevention Plan, DI-MISC-81832].

4.7.5.2 The system shall incorporate processes/procedures to address the requirements listed in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract. The Government's review of the Contractor’s system will be accomplished as part of the evaluation of the Contractor’s purchasing system in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

4.8 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as directed by the Contractor. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.9 Travel: Contractor/Sub-Contractor travel is not required because repairs or upgrades will be accomplished at the contractor’s facility.

4.10 Condemnation: The contractor shall not condemn any asset without the approval of the Government. Condemnation must be approved by the PCO. Condemned items shall be disposed of IAW DCMA approved local plant procedures. Items condemned under provisions of this contract shall be replaced by reparable assets, if available. Any work expended on any item prior to condemnation shall be at no cost to the government.

4.11. Technical Data Distribution: Technical Data Distribution Statement shall read as follows:

Distribution Statement C - Distribution authorized to US Government Agencies and their contractors for administrative or operational use. Questions concerning technical content shall be directed to AFLCMC/WNU, Sustainment. Other requests for this document shall be referred to AFLCMC/WNU, Sustainment, 235 Byron Street, Suite 19A, Robins AFB GA 31098-1638.

Technical Data distributed by U.S. Government Agencies pertaining to CUI must meet DoDI

5200.48 and DoDI 5230.09 requirements.

4.12 Sustaining Engineering Specific Requirements: The Contractor shall provide engineering support for the relevant NSNs on an as-needed basis to the Government to include technical analysis, engineering proposals, redesigns, tests, meetings and working groups. In support of this tasking, the Contractor shall respond with a cost estimate within the Government requested timeline (normally 45 calendar days or less). Engineering projects will be specific to the NSNs on contract (which have been determined to be sole source for repair and upgrade to the Contractor). Additionally, all engineering services task orders will be separately reviewed to determine/verify that the engineering service is truly sole source to the Contractor in accordance with FAR 6.302-1. Engineering Services required in support of the NSNs listed herein, per the requirements described in individual task orders, shall be accompanied by a performance specification or performance-based statement of work to address requirements not contained within this PWS. [CDRL A010 Reference in paragraph 4.6, DI-MISC-80711A, Scientific and Technical Reports].

4.12.1 Configuration Management (CM): The Government has the responsibility to ensure operating forces are provided with correctly “configured” hardware, software, and the information necessary to operate and maintain them effectively. The Government will maintain configuration management and oversight of all end items. All changes/modifications shall be authorized by the Government Configuration Control board (CCB). Work performed shall be IAW the Contractor’s engineering directives, internal drawings and procedures or Government approved Contractor verification test procedures. The Contractor shall make engineering directives, internal drawings and procedures or Government approved verification test procedures available for Government on-site review when requested by the Government. The Contractor shall track and inform the cognizant System Engineer/Program Manager of configuration changes.

4.12.1.1 Configuration Change: Changes to the configuration shall be made only when the approved by the Government. Examples of such changes are ECPs generated as a result of diminishing sources, reliability and maintainability, safety, and preferred spares. Records shall be maintained which readily and systematically account for configuration changes from baseline configuration.

4.12.1.2 Engineering Change Proposal (ECP): When development of a Formal ECP is recommended by the Contractor, the Contractor shall submit the ECP to the Ordering PCO/Program Office for review. Upon submission to the PCO, the PCO shall inform the appropriate Government entity, of any change notice, design change notice, engineering order, engineering change order, engineering change notice, or specification change that would affect the configuration of an Item. ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes. The ECP shall contain a technical solution write up, program plan, and detailed pricing. It shall be in sufficient detail to provide information needed for proper evaluation and determination of requirements for actual modification. Any changes made without written approval from the PCO will require removal at the Contractor’s expense. Once a change has been implemented, including any substitute parts changes, the Contractor shall notify the Government through Notice of Revision (NOR). [CDRL A011 Reference in paragraph 4.6, Notice of Revision (NOR) DI-SESS- 80642E, Engineering Change Proposal (ECP) DI-SESS-80639E]

4.12.1.2.1 Class I Engineering Changes: Class I Engineering Changes are major changes that impact the Form, Fit, Function, and Interface of the item. The Contractor shall be required to propose Class I Engineering Changes as required (such as for the proposed resolution of a Diminishing Manufacturing Sources and Material Shortages DMSMS issue). [CDRL A012 Reference in paragraph 4.6, Engineering Change Proposal (ECP) DI-SESS-80639E].

4.12.1.2.2 Class II Engineering Changes: Class II Engineering Changes are changes to correct documentation or changes not otherwise defined as a Class I Change. The Contractor shall obtain Government concurrence on the classification of the change, concurrent with the release of the change for Class II engineering changes. Class II changes will be forwarded to the PCO. Once the Government concurs with the change classification, hardware deliveries may proceed prior to release of the updated TO’s once red-line changes are in place. TO changes required as a result of Class II ECPs shall be documented via red-lined changes and submitted in Contractor format to the Government IPT. [CDRL A012 Reference in paragraph 4.6, Engineering Change Proposal (ECP) DI-SESS-80639E].

4.12.1.3 Service Bulletins (SB):

4.12.1.3.1 All modifications to fielded equipment shall be made only by Government approved Service Bulletins (SBs). SBs may be proposed by an ECP or other method as directed by the PM.

Any kits required to implement a SB shall be built prior to final approval of the SB. Historical record forms shall be used to record compliance with SBs design.

4.12.1.3.2 Service Bulletins Procedures: ASB approved by the Government CCB and released by AFLCMC/WNUS is the final implementing authority for changes to end item configuration baselines associated with operational systems, hardware/software and supporting equipment. SBs are the official documents, providing service instructions concerning changes, affecting government owned equipment. Instructions may pertain to testing, installation, modification, servicing, overhaul, repair, upgrade, inspection and identification of equipment. It is very important that contractors of systems, sub-systems and support equipment work closely with AFLCMC/WNUS and the PM on any proposed changes. A coordination copy for all proposed SBs will be forwarded to AFLCMC/WNUS for review and approval. [CDRL A013 Reference in paragraph 4.6, DI-MISC-81618 Service Bulletins ]

4.12.2 Obsolete Parts and Diminishing Manufacturing Sources and Material Shortages (DMSMS): The Contractor shall notify the Government of obsolete part conditions within five business days of identification and make recommendations including last-time repair or upgrade opportunities and any redesign that may ensue. The Contractor shall identify any obsolescence and DMSMS issues that arise during the course of this contract. The Contractor shall be responsible for conducting a comprehensive DMSMS and Obsolescence program for Class II form, fit, function replacement items needed to complete repair or upgrade of the asset. This program shall include identification, analysis, and resolution for Class II DMSMS and Obsolescence. If the aforementioned analysis determines that there is no feasible Class II change that will resolve the issue(s), the Contractor shall recommend a course of action. Replacement parts shall be recommended to minimize impact. Requests for funding and all related issues will be directed through the Contracting Officer. [CDRL A014 Reference in paragraph 4.6, Bill of Materials (BOM) for Logistics and Supply Chain Risk Management DI-PSSS-81656B]

5.0 General Information

5.1 Continuation of Mission-Essential Services During a Crisis The Functional Service Manager (FSM) has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall comply with all applicable Government regulations including, but not limited to, Department of Defense Directive (DoDD) 5205.02E, DoD Operations Security (OPSEC) Program; Department of Defense (DoD) Manual 5205.02, DoD Operations Security (OPSEC) Program Manual; and DoD 5220.22-M, National Industrial Security Program Operating Manual

(NISPOM).

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E

COPTA-SOTER, CLARISSA L CIV USAF AFMC AFLCMC/WNU

Recommend A013

CHARLES, PIERRE L CTR USAF AFMC AFLCMC/WNUS

Done

COPTA-SOTER, CLARISSA L CIV USAF AFMC AFLCMC/WNU

Recommend A014

CHARLES, PIERRE L CTR USAF AFMC AFLCMC/WNUS

Done and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, sub contracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), § 117.7(a).

Applicable equipment shall be safeguarded, maintained and operated in accordance with 32 CFR Part 117, National Industrial Security Program Operating Manual (NISPOM), § 117.7(a).

5.2.4 Security Clearance: It is not expected contractor/subcontractor personnel will require security clearances for proper accomplishment of contract/order requirements.

Contractor/subcontractor personnel will not be authorized access to classified information and/or CUI and classified items or be permitted to work on classified projects and/or programs without an appropriate security clearance and a need-to-know. If security clearances become necessary after contract/order award, the Contractor shall ensure applicable contractor/subcontractor personnel obtain valid security clearances appropriate to the access required for proper accomplishment of contract/order requirements.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office, the PCO and the MFT Contracting Officer’s Representative (COR), if available, or another MFT member] of any potential or actual security incident or violation. This includes potential or actual unauthorized disclosure or compromise of classified and/or CUI.

5.2.6 Access to Government System(s): Access to Government system(s) will not be required to perform tasks under the contract/order.

5.2.7 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

5.3 Environmental Management System (EMS): These services will not be performed at a Government facility or military installation; therefore, the EMS requirement does not apply.

5.4 Agency Affirmative Procurement Programs: In accordance with FAR 23.404, Agency Affirmative Procurement Programs, 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [ https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

5.5 Safety Requirements

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products

5.5.1 Contractor Environmental, Safety, and Occupational Health Compliance: The Contractor shall comply with Government Safety and Health regulations including, but not limited to, Public Law 91-596, Occupational Safety and Health Act (OSHA), and DoD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH). The Contractor shall establish and maintain a safety and health program detailed in a written Contractor’s Safety and Health Plan. The Contractor shall require all subcontractors to comply with required safety, health and fire standards.

5.5.2 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations. In the event of a mishap, the Contractor shall ensure the USAF is notified of the mishap. The Contractor shall contact the organizations listed below within four business hours.

The Contractor shall immediately secure the mishap scene (and damaged property) and impound pertinent maintenance and training records until released by the Government’s Safety Office (AFLCMC/SE). Such release shall be accomplished through the Contracting Officer. The Contractor shall cooperate and assist Government personnel in the investigation of the mishap and submit an Accident/Incident Report within 24 hours of the mishap [CDRL A015 Reference in paragraph 4.6, DI-SAFT-81563, Accident/Incident Report].

5.5.2.1. PCO,

5.5.2.2. MFT (COR, if available, or another MFT member),

5.5.2.3. The closest USAF base command post (to relay notification to AFLCMC/SE).

5.5.3 Voluntary Protection Programs (VPP): Contractor personnel performing work on a USAF installation shall participate in the local VPP.

5.5.4 VPP Description: In 1982, OSHA created the Voluntary Protection Programs (VPP) to recognize and partner with worksites that implement exemplary systems to manage worker’s safety and health. These sites implement comprehensive Safety and Health Management Systems that exceed basic compliance with OSHA standards.