Attachment 1 Luggage.docx

ATTACHMENT 1

ATTACHMENT 1

SUPPLIES AND PRICES

SUPPLIES

The Contractor shall provide all equipment, personnel, and other items or services necessary to provide brand name or equal Eagle Creek Switchback Max 25 luggage, including the manufacturer’s warranty in a color of black, to the National Transportation Safety Board (NTSB).

PRICES OF SUPPLIES

The NTSB anticipates awarding one (1) firm fixed-price Requirements-type contract provided in Section B for a total performance period of up to five (5) years. The Offeror shall submit the firm fixed-price to provide the supplies as specified in the Statement of Work (SOW), including all delivery/shipping costs during the base year and each of the four option years of the contract. The delivery point is F.O.B. destination.

For evaluation purposes only, an estimated quantity of 20 Eagle Creek Switchback Max 25 Luggage, is provided in the tables below. The Offeror shall submit the firm fixed-price to provide brand name or equal Eagle Creek Switchback Max 25 luggage, including the manufacturer’s warranty in a color of black, during the base year and each of the four option years of the contract as described below. The actual quantity of luggage ordered shall be determined upon the issuance of orders placed via a government purchase card or through issuance of delivery orders. See the SOW Section of the RFP for a detailed description of the requirement.

BASE YEAR

OPTION YEAR 1

Eagle Creek Switchback Max 25 Luggage

OPTION YEAR 2

Eagle Creek Switchback Max 25 Luggage

OPTION YEAR 3

Eagle Creek Switchback Max 25 Luggage

OPTION YEAR 4

Brand Name or Equal Eagle Creek Switchback Max 25 Luggage

TOTAL ESTIMATED PRICE

BASE YEAR THROUGH OPTION YEARS 1 – 4

Description

Total Price

Total Base Year Price

Total Option Year 1 Price

Total Option Year 2 Price

Total Option Year 3 Price

Total Option Year 4 Price

Total Estimated Price (Base Year plus 4 Option Years)

ESTIMATED TOTAL QUANTITY

The estimated total quantity of luggage that may be ordered over a 12-month base year and up to four 12-month option years is 200 units. This estimate is not a representation to an Offeror or Contractor that the estimated quantity will be required or ordered, or that conditions affecting requirements will be stable or normal.

[END OF SECTION]

STATEMENT OF WORK

BACKGROUND

The National Transportation Safety Board (NTSB) is an independent Federal agency charged by Congress with investigating every civil aviation accident in the United States and significant accidents in the other modes of transportation -- highway, marine, railroad, and pipeline -- and issuing safety recommendations aimed at preventing future accidents.

The NTSB investigative staff travels throughout the world to investigate transportation accidents. The NTSB staff must have reliable and durable luggage to transport personal belongings, documents, and equipment to and from accident investigation sites.

SCOPE OF WORK

The NTSB has a requirement for the purchase of Eagle Creek Switchback Max 25 luggage, including the manufacturer’s warranty in a color of black.

The NTSB will accept brand name or equal luggage to the Eagle Creek Switchback Max 25 luggage. Any luggage proposed as equal to Eagle Creek Switchback Max 25 luggage, must demonstrate that its specifications and manufacturer’s warranty are equal to the Eagle Creek Switchback Max 25 in a color of black.

The NTSB anticipates issuing one (1) firm fixed-price Requirements-type contract for filling all actual purchase requirements of brand name or equal Eagle Creek Switchback Max 25 luggage during a 12-month base year and up to four 12-month option years for a total period of performance of up to five (5) years to one (1) contractor with deliveries to be scheduled by placing orders with the contractor.

DELIVERY DATE

Luggage must be delivered no later than 60 days after each order is placed.

PERIOD OF PERFORMANCE

The anticipated period of performance of the contract is for one 12-month base period and up to four 12-month option periods to include maintenance for a total period of performance of up to five (5) years.

ORDERING PROCEDURES

The Offeror shall provide the method to order the supplies as specified in the SOW.

AUTHORIZED ORDERING METHODS

The Contractor shall receive orders from the NTSB via:

1. Government purchase card or

2. Firm-fixed price Delivery Order

AUTHORIZED ORDERING OFFICIALS

The authorized personnel for purchasing supplies for this requirement are:

1. Sherri Williams, Occupational Safety and Health Specialist, Administrative Operations, Safety and Security Division (AD-10)

2. NTSB Contracting Officer, Acquisition and Lease Management Division (AD-20)

PROPOSAL INSTRUCTIONS

GENERAL INFORMATION

The NTSB solicits your proposal of brand name or equal Eagle Creek Switchback Max 25 luggage as described in the Statement of Work (SOW). This solicitation will result in the award of one firm fixed-price Requirements-type contract for one 12-month base year and up to four 12-month option years for a total period of performance of up to five (5) years.

NOTICE AND INSTRUCTIONS TO OFFERORS

Offerors are required to meet all the requirements of the RFP, including but not limited to instructions, conditions/notices, and requirements in the SOW. Offerors must above all, show that, if selected for award, they will be able to provide high quality brand name or equal Eagle Creek Switchback Max 25 luggage in accordance with the SOW. Proposals should address each factor as described below. Proposals that fail to address the essential requirements of this RFP or are unrealistic in terms of technical content, schedule commitment, or price will be deemed to have an inherent lack of technical competence or indicative of a failure to comprehend the requirements, or the complexity and risks associated with the requirements. Stating that the supply meets the requirements of the solicitation is not sufficient. The Government may reject any proposal that is so lacking in competence or in understanding the requirements that without a major reformation of the proposal it is not adequate for evaluation purposes. Alternate/conditional proposals may result in a proposal being rejected as non-responsive. The Government reserves the right to award without discussions. Offerors are cautioned that they must submit a best offer with the initial proposal.

In responding to this RFP, Offerors shall submit one (1) proposal addressing the following factors:

1. Factor I – Technical Approach

2. Factor II – Price

FACTOR 1 – TECHNICAL APPROACH

This section describes the Offeror’s overall understanding of the requirements. An Offeror’s technical approach describes the degree to which the Offeror’s technical capability satisfies all the requirements in the SOW and demonstrates that the Offeror has a clear understanding and knowledge of the SOW requirements and how to achieve them in a logical, feasible, and technically effective manner.

Offerors must submit the specifications for the proposed brand name or equal Eagle Creek Switchback Max 25 luggage, including the manufacturer’s warranty in a color of black, with their proposal. An Offeror that is proposing an equal to the Eagle Creek Switchback Max 25 luggage, must at a minimum provide documentation that demonstrates that the proposed luggage is equal to the specifications and manufacturer’s warranty of the Eagle Creek Switchback Max 25 luggage in a color of black.

After the evaluation of proposals, the NTSB reserves the right to request an Offeror to submit and deliver one of their proposed luggage to the NTSB to confirm that the proposed luggage is brand name or equal to the Eagle Creek Switchback Max 25 luggage, including the manufacturer’s warranty in a color of black. This luggage will be returned to the Offeror by the NTSB after evaluation.

FACTOR II – PRICE

The Offeror shall submit the firm fixed-price to provide the supplies as specified in the SOW, including all delivery/shipping costs during the base year and each of the four option years of the contract. The delivery point is F.O.B. destination.

For evaluation purposes, the Offeror shall provide the firm fixed-price for an estimated quantity of 20 brand name or equal Eagle Creek Switchback Max 25 luggage, including the manufacturer’s warranty in a color of black in the six (6) tables in the Supplies and Prices Section of the RFP.

For evaluation purposes, prices will be evaluated by adding together the base year price all option year prices in the six (6) tables in the Supplies and Prices section of the RFP. All prices will be evaluated but not scored.

Price proposals will be evaluated to determine the reasonableness of an Offeror’s proposal. Evaluation may include analysis to determine an Offeror’s comprehension of the solicitation requirements, as well as, the validity of an Offeror’s approach. A price that is found to be unreasonably high or unrealistically low in relation to the proposed instrument may result in the proposal receiving a lower rating or an Offeror’s proposal may be rejected if the pricing poses an unacceptable risk to the Government.

EXPENSES RELATED TO OFFEROR SUBMISSIONS

This solicitation neither commits the Government to pay any cost incurred in the submission of the offer nor to contract for supplies or services. Any costs incurred in anticipation of a contract shall be at the Offeror’s own risk.

SUBMISSION OF PROPOSALS

Your proposal must be received no later than 4:30 p.m., Eastern Standard Time (EST), on December 1, 2010. LATE PROPOSALS MAY NOT BE CONSIDERED.

Offers may be transmitted via email to:

The maximum size of an email, including attachments, which the NTSB email server can accept is 5 megabytes (MB). Therefore, the Offeror may choose to send their proposal in separate emails, if the combined file size of any email received by the NTSB email server will exceed 5MB. It is the Offeror's responsibility to ensure that the designated point of contact has received your proposal at the email address of the contact specified above by the proposal due date.

All questions regarding this RFP shall be directed to Bryan J. Moy via email at the email address listed above. ALL QUESTIONS MUST BE RECEIVED BY 4:30 p.m. EST ON November 17, 2010.

ELECTRONIC DISSEMINATION OF RFP DOCUMENTS

Access to this RFP and amendments will be posted on the Federal Business Opportunities website: www.fbo.gov. All Offerors are cautioned that it is your responsibility to frequently check back to the website to ensure that you have received all issued amendments.

EVALUATION FACTORS FOR AWARD

EVALUATION OF PROPOSALS

The Government may award one (1) firm fixed-price Requirements type contract to the responsible Offeror whose proposal that conforms to the RFP, will be most advantageous to the Government, price and other price factors considered, such that it provides the best value to the Government. Best value is defined as the procurement process that results in the most advantageous acquisition decision for the Government that is performed through an integrated assessment and trade-off analysis between price and non-price factors.

The Government reserves the right to reject any or all proposals if such action is in the public interest. Under a best value procurement, the NTSB may reasonably determine that the superior solution/approach merits a higher price and, therefore, represents the best value to the Government or the NTSB may reasonably determine that the Offeror with other than the highest rating in non-price factors is the best value. The Government may waive informalities and minor irregularities in proposals. The Government reserves the right to award without discussions. Offerors are cautioned that they must submit a best offer with the initial proposal.

EVALUATION FACTORS

The following factors and sub-factors will be evaluated by the Government:

The Government will evaluate Factor I based on the Offeror’s overall understanding of the requirements. An Offeror’s technical approach describes the degree to which the Offeror’s technical capability satisfies all the requirements in the SOW and demonstrates that the Offeror has a clear understanding and knowledge of the SOW requirements and how to achieve them in a logical, feasible, and technically effective manner. Offerors are cautioned that proposals that receive an unacceptable in Factor I may be deemed ineligible for award.

Factor I is significantly more important than the Factor II. However, as proposals become more equal in technical approach, price becomes more important.

Factor II, Price, will be evaluated but not scored. Prices will be evaluated by adding together the base year price all option year prices in the six (6) tables in the Supplies and Prices section of the RFP. Evaluation of options shall not obligate the Government to exercise the option(s).

The pricing for the brand name or equal Eagle Creek Switchback Max 25 luggage will be evaluated to determine whether the proposed pricing is realistic for the supply being purchased; reflect a clear understanding of the requirements, and are consistent with the approach described in the Offeror’s technical approach. As part of its price evaluation, the Government specifically reserves the right to evaluate the risk associated with any pricing schemes.

Price will be evaluated to determine the reasonableness of an Offeror’s proposal. Evaluation may include analysis to determine an Offeror’s comprehension of the solicitation requirements, as well as, the validity of an Offeror’s approach. A price that is found to be unreasonably high or unrealistically low in relation to the proposed instrument may result in the proposal receiving a lower rating or an Offeror’s proposal may be rejected if the pricing poses an unacceptable risk to the Government.

[END OF SECTION]

Solicitation NTSB-R-11-0002 Luggage Page 1

Solicitation No. NTSB-R-11-0002 Luggage Page 2