NTS-2025-020-AS_Purchase_of_Vega_Radars_from_Vega_Americas,_Inc-.pdf

Notice of Intent to Award a Sole Source Procurement

Subject: Purchase of Vega Radars from Vega Americas, Inc

Document Number: NTS-2025-020-AS

Date: March 7, 2025

Written Response Due: March 14, 2025

Time: 2:00 PM

E-mail Address: bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water

Product and/or services to be purchased: Purchase of Vega Radars from Vega Americas, Inc

Anticipated Cost: $ 26,205.00

Sole Source Justification: The City of North Miami Beach’s Water Department requires the purchase of Vega radars which is currently utilized by the Lift stations. These radars provide non-contact level measurement of materials inside the Lift Station well, feeding level measurement data to the Programmable Logic Controller, which serves as the primary means of controlling the pumps to prevent overflow of material.

A multitude of the existing sensors have since operated past their expected life cycle and are in a state beyond repair. Uniform equipment ensures seamless integration with the existing SCADA system, reducing the risk of compatibility issues and simplifying troubleshooting. This standardization also streamlines inventory management, allowing for consolidated spare parts and replacement units, which reduces procurement complexities and lowers overall costs. Vega’s proven reliability and performance in water treatment applications further align with our facility’s goals of precision, efficiency, and minimal downtime, making them uniquely suited to meet our long-term operational needs

Active to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications.

Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven

(7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com

PROCUREMENT MANAGEMENT DIVISION

TO:

VIA:

FROM:

DATE:

Mario A. Diaz City Manager

Chief Procurement Officer

__________________________ (Name)

__________________________ (Department)

RE: _____________________________________________________________________________

Annual Expenditure not to Exceed: $ ____________________ Vendor # ___________________

Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.

Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Approved Date

________ _________ Chief Procurement Officer (Up to $25,000)

Mario A. Diaz, City Manager (Up to $50,000) ________ _________

Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.

SOLE SOURCE REQUEST FORM

for HN

PROCUREMENT EXPLANATION MEMO

PROCUREMENT MANAGEMENT DIVISION

TO:

VIA:

Mario A. Diaz, City Manager

Chief Procurement Officer

FROM:

Name

Title/Department

DATE:

RE:

Fiscal Amount not to Exceed: $ Vendor #_________

Purpose (How does it align with City NMB Strategic Plan?):

Background:

Recommendation:

Fiscal Impact / Account Number(s):

Contact Person(s):

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com

Hamid Nikvan - NMB Water Director Pedro Melo - Assistant Director, O&M Dave Gillis - Manager, Distribution & Collections for HN mailto:bids@citynmb.com

Quote No. 4185874/0

Customer Reference:RE: VEGA Quote 4179153 -

Jesse, Thank you for your request and interest in VEGA products and solutions. Based upon the information provided, we are pleased to present the following offer.

The total for this quotation is $ 26,205.00.

The lead time for the equipment is two (2) weeks after receipt of order. Please note, the lead time does not reflect shipping times.

*All sales are final. The Buyer assumes responsibility for ensuring all specifications outlined below are correct for the Buyer’s intended application.* **VEGA remains committed to delivering our products on-time whenever possible. However, ongoing challenges to the global supply chain may lead to delays in quoted delivery dates.**

Please review this offer and contact us if you have any questions or concerns. If you would like to submit an order, please submit your purchase order to our orders received inbox at orders.us@vega.com.

We would love to hear about your experience working with us- if you have a minute, please fill out this brief survey.

Regards, Brent McCoy Inside Sales - Technical

City of North Miami Beach Mr. Jesse Emo Maitenance Manager 19150 NW 8th Ave Miami Gardens FL 33169-3100

VEGA Americas, Inc. *3877 Mason Research Pkwy* Mason * OH 45036 * USA

- Page 1/4 - Euro Funds Remit To:

VEGA Americas, Inc.

Financial Institution - US Bank National Association

SWIFT No: USBKUS44IMT Account No: 0300455948099

VEGA Americas, Inc.

3877 Mason Research Pkwy Mason, OH 45036

USA

US Remit to Address:

VEGA Americas, Inc.

PO Box 640162 Cincinnati, OH 45264-0162 US Bank SWIFT No: USBKUS44IMT ABA Routing No#042000013 Account NO#821710100

Canadian Funds Remit To:

VEGA Americas, Inc.

Account #: 1002823 Transit #: 01014, Bank #: 0003 Wire Transfer:

Royal Bank of Canada 180 Wellington St. W Toronto, ON M5J 1J1

SWIFT: ROYCCAT2

Tel 513 272 0131 Fax 513 272 0133 americas@vega.com www.vega.com

Date: 02/06/25 Quote Validity: 06/30/25

Technical Specialist: Brent McCoy Phone: 513 272 7470 E-mail: b.mccoy@vega.com

Unit Price Total Price Pos. Quantity Instrument Type USD USD

1 20 VEGAPULS C 21 1,045.80 20,916.00

Order Code: RA - 222 23X Wired radar sensor for continuous level measurement Axial cable outlet, measuring range up to 20 m, accuracy ±2 mm

Application area VEGAPULS C 21 is the ideal sensor for non-contact level measurement in simple applications where a high degree of protection is required. It is particularly suitable for use in water treatment, pumping stations and rain overflow basins, for flow measurement in open channels and level monitoring. In bulk solids the sensors are used in small bulk solids silos or open containers.

Your benefit

- Maintenance-free operation due to non-contact 80 GHz radar technology

- Exact measurement results independent of medium, process and environmental conditions

- Comfortable wireless setup and diagnostics with smartphone

Explosion protection XX : without, for Ex-free area (CE, UKCA, RCM) Approved as overfill protection X : without Ship approval X : without Foodstuff/Pharmaceutical certificate X : without Thread process side / Cable side N : Thread 1½NPT / 1NPT Cable material / Length B : PUR / 10m (approx. 32ft) Electronics H : Two-wire 4 ... 20 mA/HART Approval according to c-CSA-us : No Bluetooth operation B : with Additional cleaning procedures : without Measurement loop identification : without Customs tariff number (HS code) : 90318080

2 10 VEGADIS 82 403.20 4,032.00

DIS82.IXHKIJACX

eID: US73226150 External display and adjustment unit for 4 … 20 mA/HART sensors

Application area The VEGADIS 82 is suitable for measured value indication and adjustment of 4 … 20 mA sensors, optionally with HART protocol. The instrument can be looped in any position directly in the signal cable. It operates as pure display instrument in a 4 … 20 mA current loop. Optionally sensors with HART protocol can be operated.

The instrument is particularly designed for VEGAPULS (C) 11, 21, 22, 23, 31 and VEGAWELL 52 sensors.

Your benefit

- Time and cost savings during the parameter adjustment on site with PLICSCOM

- Reliable and simple adjustment through clear text indication with graphic support

- Universal use through HART standard parameters

Scope I : Worldwide Approval X : for Ex-free area Electronics H : Two-wire 4 ... 20 mA/HART

- Page 2/4 - Euro Funds Remit To:

VEGA Americas, Inc.

Financial Institution - US Bank National Association

SWIFT No: USBKUS44IMT Account No: 0300455948099

VEGA Americas, Inc.

3877 Mason Research Pkwy Mason, OH 45036

USA

US Remit to Address:

VEGA Americas, Inc.

PO Box 640162 Cincinnati, OH 45264-0162 US Bank SWIFT No: USBKUS44IMT ABA Routing No#042000013 Account NO#821710100

Canadian Funds Remit To:

VEGA Americas, Inc.

Account #: 1002823 Transit #: 01014, Bank #: 0003 Wire Transfer:

Royal Bank of Canada 180 Wellington St. W Toronto, ON M5J 1J1

SWIFT: ROYCCAT2

Tel 513 272 0131 Fax 513 272 0133 americas@vega.com www.vega.com https://vega.com/ordercode/RA-22223X https://vega.com/eid/US73226150

Unit Price Total Price Pos. Quantity Instrument Type USD USD

Carried over Value of Goods Net Page 2: 24,948.00 Continuation position: 2 Optional overvoltage protection : without Housing K : Plastic Protection I : IP66/IP67 NEMA 4X Cable entry / Connection J : ½NPT / Cable gland PA black (ø5-9mm) Indicating/adjustment module

(PLICSCOM)

A : Mounted

Language of the PLICSCOM menu : EN - English Mounting C : for carrier rail and wall mounting with plastic housing Certificates X : No Operating instructions : EN - English Number of operating instructions : 1 Customs tariff number (HS code) : 85312020

3 1 Freight 1,257.00 1,257.00

FREIGHT.XX

eID: US41303256 Freight Cost

Value of Goods Net USD: 26,205.00

Contact Information:

Local Sales Contact Ian Heflin Phone: 305 432 1933 E-mail: i.heflin@vega.com

Technical Specialist Brent McCoy Phone: 513 272 7470 E-mail: b.mccoy@vega.com

- Page 3/4 - Euro Funds Remit To:

VEGA Americas, Inc.

Financial Institution - US Bank National Association

SWIFT No: USBKUS44IMT Account No: 0300455948099

VEGA Americas, Inc.

3877 Mason Research Pkwy Mason, OH 45036

USA

US Remit to Address:

VEGA Americas, Inc.

PO Box 640162 Cincinnati, OH 45264-0162 US Bank SWIFT No: USBKUS44IMT ABA Routing No#042000013 Account NO#821710100

Canadian Funds Remit To:

VEGA Americas, Inc.

Account #: 1002823 Transit #: 01014, Bank #: 0003 Wire Transfer:

Royal Bank of Canada 180 Wellington St. W Toronto, ON M5J 1J1

SWIFT: ROYCCAT2

Tel 513 272 0131 Fax 513 272 0133 americas@vega.com www.vega.com https://vega.com/eid/US41303256

Unless otherwise agreed upon between VEGA Americas and the buyer, VEGA Americas standard terms and conditions will apply for all purchase orders. VEGA Americas’ standard terms and conditions can be found on our website at VEGA.com.

Please submit all purchase orders to <orders.us@vega.com>

VEGA standard Terms and Conditions apply unless otherwise negotiated and accepted by an authorized VEGA representative.

<https://www.vega.com/en-us/company/legal-notice>

- Page 4/4 - Euro Funds Remit To:

VEGA Americas, Inc.

Financial Institution - US Bank National Association

SWIFT No: USBKUS44IMT Account No: 0300455948099

VEGA Americas, Inc.

3877 Mason Research Pkwy Mason, OH 45036

USA

US Remit to Address:

VEGA Americas, Inc.

PO Box 640162 Cincinnati, OH 45264-0162 US Bank SWIFT No: USBKUS44IMT ABA Routing No#042000013 Account NO#821710100

Canadian Funds Remit To:

VEGA Americas, Inc.

Account #: 1002823 Transit #: 01014, Bank #: 0003 Wire Transfer:

Royal Bank of Canada 180 Wellington St. W Toronto, ON M5J 1J1

SWIFT: ROYCCAT2

Tel 513 272 0131 Fax 513 272 0133 americas@vega.com www.vega.com

VEGA Americas, Inc. 1.800.FOR.LEVEL

4170 Rosslyn Dr Tel: 513.272.0131

Cincinnati, OH 45209 Fax: 513.272.0133

USA www.vega.com americas@vega.com

March 6, 2025

RE: Sole Source

To Whom It May Concern:

This letter serves as notice that VEGA Americas, Inc. is the sole supplier in the state of Florida of the products that it manufactures. These technologies include but are not limited to: Radar, Guided Wave Radar, Pressure, Capacitance, Conductive, Switching, Radiometric, Ultrasonic, Magnetic Level Indication/Bridles, signal controllers, wireless communication, separating instruments, and software.

Please feel free to contact me if you have any questions.

All the best, Ian Heflin

Direct Sales – Miami

Mobile: +1 305 432 1933

Fax: +1 513 272 0133

Service: +1 844 VEGA NOW i.heflin@vega.com mailto:i.heflin@vega.com