NTS-2025-019-KC_Notice_of_Intent_to_Sole_Source_Fluid_Control_Specialties,_Inc_FINAL.pdf

Notice of Intent to Award a Sole Source Procurement

Subject: Purchase of Dezurik, Red Valve & Rotork Spare Parts from Fluid Control Specialties, Inc.

Document Number: NTS-2025-019-KC

Date: March 3, 2025

Written Response Due: March 10, 2025

Time: 2:00 PM EST

E-mail Address: bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8. Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water

Product and/or services to be purchased: Purchase of Dezurik, Red Valve & Rotork Service and Replacement Parts from Fluid Control Specialties, Inc.

Anticipated Cost: $555,108.00

Sole Source Justification: The Norwood Water Treatment Plant needs to purchase replacement parts for check valves, Rotork actuators, and valves for the sand separators and membrane skids in the Nano and Ro water plant. Fluid Control Specialties, Inc. is the sole authorized manufacturer’s representative for DeZURIK, Inc. brands and products including Red Valve and the sole and exclusive Municipal Representative for Rotork actuators in the State of Florida. No other representative can sell products, provide OEM replacement parts, maintenance, repair services, field services and technical support.

Active to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

The Norwood Water Treatment Plant currently need to purchase: replacement parts for the check valves, Rotork actuators, valves for the sand separators and the membrane skids in the Nano and Ro water plant and other sole source parts.

Fluid Control Specialties, Inc. located in Sanford, Florida is the sole and exclusive Municipal representative for Rotork electric actuators, Dezurik valves, Red valve within the state of Florida. No other representative can sell products, provide OEM replacement parts, maintenance, repair services, field services and technical support.

SOLE SOURCE REQUEST FORM

TO:

VIA:

Mario A. Diaz

City Manager

Chief Procurement Officer

PROCUREMENT MANAGEMENT DIVISION

FROM:

DATE:

Hamid Nikvan

NMB Water

02/05/2025

(Name)

(Department) for HN

RE:

Fluid Control Specialties- Spare parts

Annual Expenditure not to Exceed: $ 555,108.00 Vendor #

499029

Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.

Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Approved Date

Chief Procurement Officer (Up to $25,000)

Mario A. Diaz, City Manager (Up to $50,000)

Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com mailto:bids@citynmb.com

In keeping with City of NMB's Strategic Plan Mission of providing a safe environment for residents and visitors to the City, and being fiscally responsible, a request is being made to award a sole source contract to Fluid Control Specialties for the purchase of spare parts for the water plant.

NMB Water recommends this Sole Source Request be approved and established as Fluid Control

Specialties are the authorized sole source vendor of these services.

FY2025 / 410904 - 533465

PROCUREMENT EXPLANATION MEMO

PROCUREMENT MANAGEMENT DIVISION

TO:

VIA:

Mario A. Diaz, City Manager

Chief Procurement Officer

FROM:

DATE:

Hamid Nikvan

Name Director of NMB Water

Title/Department

02/05/2025 for HN

RE: Fluid Control Specialties- Spare parts

Fiscal Amount not to Exceed: $ 555,108.00 Vendor # 499029

Purpose (How does it align with City NMB Strategic Plan?):

Background:

Recommendation:

Fiscal Impact / Account Number(s):

Contact Person(s):

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com

Hamid Nikvan , Director of NMB Water; Carlos Carrazana, Water Plant Manager

The Norwood Water Treatment Plant currently has Rotork actuator in use to control the flow of supply water from the wells, valves in the sand filters and the membrane system. Currently, there is a need to replace some actuators and others will be used as spares in case of emergency due to longer lead times.

By establishing this contract, the water plant will have the means of procuring critical equipment and parts to maintain normal plant operations of the membrane system.

mailto:bids@citynmb.com

Rotork Controls, Inc.

675 Mile Crossing Blvd.

Rochester, New York

14624 tel: +1 585 613 3300 fax: +1 585 247 2308 www.rotork.com

December 20, 2024

Attn: To whom it may concern

Subject: Sole Source Representative 2025

To whom it may concern, Rotork Controls, Inc. is the sole manufacturer of Rotork products and associated equipment , of which includes K-Tork pneumatic actuators. Fluid Control Specialties, Inc. located in Sanford, Flori da is the sole and exclusive Municipal representative for Rotork actuators within the state of Florida, including all counties east of Rt. 231. Counties excluded are Escambia, Santa Rosa, Okaloosa, Walton, Holmes, Washington, Bay, Jackson, Calhoun, and Gulf.

No other representative can sell products; provide OEM replacement parts, maintenance, repair services, field services and technical support for Rotork Controls, Inc. within the state of Florida excluding the counties identified above.

Your contact for Fluid Control Specialties, Inc. is:

Robert Whritenour 111 Maritime Drive Sanford, Florida 32771 Office: 407.302.5611 Fax: 407.302.5612 Email: robert.whritenour@fc-spec.com

If you have questions regarding this issue, please contact me at (239) 231-9286.

Sincerely, Clayton Martin Area Sales Manager - Water & Power - Florida

Mobile: 1 (813) 727-5256 email: clayton.martin@rotork.com | web: www.rotork.com mailto:robert.whritenour@fc-spec.com mailto:christian.shannon@rotork.com http://www.rotork.com/

To: All Customers

Re: Fluid Control Specialties, Inc. Authorized Manufacturer’s Representative

Fluid Control Specialties, Inc. is the sole authorized manufacturer’s representative of all DeZURIK, Inc. brands and products, including DeZURIK, APCO, Hilton, Willamette, Red Valve, Tideflex and RKL. This includes, parts, OEM repair parts, and maintenance for the Water and Wastewater Industries in the state of Florida, except for the pan handle counties of Bay, Calhoun, Escambia, Gulf, Holmes, Jackson, Okaloosa, Santa Rosa, Walton, and Washington.

Sincerely, John Skalla DeZURIK, Inc. - Municipal Sales Manager

January 1, 2025

January 1, 2024

February 4, 2025

TERMS: NET 30

QUOTATION

JOB TITLE SLPCUSTOMER REF/PO#

ATTENTION:

1/15/2025 0024740

240618

DATE NUMBER PAGE

1 5of

SHIPPING TYPE

WE ARE PLEASED TO PROPOSE THE FOLLOWING FOR YOUR CONSIDERATION:

LOA/LOAQUOTE FOR BLANKET PO 2024

CITY OF NORTH MIAMI BEACH

PUBLIC UTILITIES

19150 NW 8TH AVE

MIAMI GARDEN, FL 33169

US

CON143

CITY OF NORTH MIAMI BEACH

PUBLIC UTILITIES

17050 NE 19TH AVENUE

NORTH MIAMI BEA, FL 33162

US

B

I

L

L

T

O

Accepted By:

Company:

Date:

PO#:

S

H

I

P

T

O

FULL FREIGHT ALLOWED

CARLOS CARRAZANA#

786-586-8395

Ship To:

QTY PART DESCRIPTION UNIT PRICE EXTENDED

1 $28,217.00 $28,217.00DEZ 20" BOS

9692254

BOS,20,US,L1,DI,EPDM,EPDM,S2-S2*MG-16-HD30

1 $3,229.00 $3,229.00DEZ 8" KGN

9714696

KGN,8,MSU,F1,S2,MSP,S2-M*X*D00354

1 $38,139.00 $38,139.002" SS PEC W. SS HW

DEZ 2" SS PEC WITH SS ADAPTION HARDWARE FUW

ROTORK IQT3

1 $14,467.00 $14,467.00RV 2" 5200 PINCH VLV

2" 5200 PINCH VALVE W/ SS ADAPTION &

ROTORK IQS12 FA10A 120/1/60

1 $29,473.00 $29,473.00PARTS FUW 20 CSD

Qty (2) A13 Pivot Pin 303 - p/n 1709299

Qty (4) A14 Pivot Pin Bushing 316 - p/n 1709301

Qty (4) A15 Gasket - p/n 1709303

Qty (2) A16 Pivot Pin Cover - p/n 1709306

Qty (2) A17 screw - p/n 1074634

Qty (2) A22 Indicator Pivot Pin 303 - p/n 1709300

Qty (2) A23 Cover Indicator - p/n 1709309

PARTS FUW QTY (2) VALVES

17 $1,397.00 $23,749.004" FL PEC W/ NUT

PEC,4,F1,CI,T,FKM,S30SC0*NT,SB16

(HYDROTREATER #2 & #3)

2 $2,767.00 $5,534.006" FL PEC W/ G&HW

PEC,6,F1,CI,T,FKM,S30SC0*GS-6-HD8,SB16

(HYDROTREATER #3)

DEZURIK

DEZURIK

DEZURIK

RED VALVE & ROTORK

DEZURIK/APCO

DEZURIK

DEZURIK

1/15/2025 0024740

DATE NUMBER PAGE

2 5of

QTY PART DESCRIPTION UNIT PRICE EXTENDED

3 $12,797.00 $38,391.00IQTM2000 FA14

460/3/60 403H0000

INCLUDES: HART & CPT/FOLO

(RO FEED)

2 $11,695.00 $23,390.00IQTM1000 FA12

460/3/60 403H0000

INCLUDES: HART & CPT/FOLO

(NANO FEED)

6 $11,079.00 $66,474.00IQTM250 FA10

460/3/60 403H0000

INCLUDES: HART & CPT/FOLO

(NANO & RO)

1 $12,293.00 $12,293.00IQT2000 FA14

460/3/60 303H0000

INCLUDES: HART & CPT/FOLO

(VOC/DEGASSIFIER)

8 $11,329.00 $90,632.00IQT500 FA10

460/3/60 303H0000

INCLUDES: HART & CPT/FOLO

(WELLS/BYPASS)

2 $13,276.00 $26,552.00IQTM1000 FA12

120 VAC

403H0000

INCLUDES: HART & CPT/FOLO

AND MOUNTING HARDWARE

(FILTERS - REPLACING LIMITORQUE ACTUATORS)

8 $13,008.00 $104,064.00IQT1000 FA12

120 VAC

303H0000

INCLUDES: HART & CPT/FOLO

AND MOUNTING HARDWARE

(FILTERS - REPLACING LIMITORQUE ACTUATORS)

2 $12,895.00 $25,790.00IQT500 FA10

120 VAC

303H0000

INCLUDES: HART & CPT/FOLO

AND MOUNTING HARDWARE

ROTORK

ROTORK

ROTORK

ROTORK

ROTORK

ROTORK

ROTORK

ROTORK

DATE NUMBER PAGE

3 5of

QTY PART DESCRIPTION UNIT PRICE EXTENDED

(FILTERS - REPLACING LIMITORQUE ACTUATORS)

2 $12,357.00 $24,714.001" PINCH VALVE

1" PINCH VALVE W/ ROTORK ACTUATOR

INCLUDES BOOT

RED VALVE

DATE NUMBER PAGE

4 5of

QTY PART DESCRIPTION UNIT PRICE EXTENDED

Please make PO out to Fluid Control Specialties

111 Maritime Dr. Sanford, FL 32771

***ALL LEAD TIMES ARE ARO/STPS & Availability

(Estimated to ship from the Factory once Order has been processed / Subject to Prior Sales and Availability)

***There is a $150 minimum for Orders

***Shipping costs Do Not count towards the minimum

***First time orders for customers not on open account with Fluid Control Specialties may only be placed via Visa, MasterCard, or Discover or check in advance of shipment.

***To avoid 6% state and any applicable county surtax a sales tax exemption or resale certificates must be provided at time of purchase.

Every effort has been made to ensure this quotation is as complete and accurate as possible. All items quoted are based on Fluid Control Specialties interpretation of the supplied project specifications or verbal requests and is NOT guaranteed to be complete or accurate. In the event the materials of construction or the scope of Fluid Control

Specialties is different from yours and is believed to be in error, please let us know. Modifications and/or amendments can be made as per your request

DeZURIK, APCO standard warranty terms are two years from date of shipment. An additional 3rd year (36 month) warranty may be purchased at time of order placement only for an additional charge of 2% of order, 4th year (48 months) for 3% of net order value, 5th year (60 months) for 5% of net order value for a total of five years maximum.

Notes:

1.All prices quoted are based on the entire package proposed.

2.Prices are F.O.B. Factory, Freight Allowed.

3.All prices are based on the scope above: therefore, any changes in scope will result in a change in pricing on individual items.

4.Unless otherwise noted, quotations are valid for 30 days.

Until acceptance of order, quoted prices and delivery are subject to change. Unless otherwise noted, prices are firm for shipment of goods within 12 months from the relevant quotation date. Our prices are based on current prices for material. If a significant material price increase occurs between order acceptance and shipment date, goods scheduled to ship beyond 12 months of the quotation date are subject to a price adjustment by the amount necessary to cover such an increase.

5.Stenographic, clerical, and mathematical errors are subject to correction.

6.Fluid Control Specialties does not accept liquidated damages or damages of any kind.

DATE NUMBER PAGE

5 5of

QTY PART DESCRIPTION UNIT PRICE EXTENDED

7.Fluid Control Specialties reserves the right to apply "Price in Effect" at time of delivery due to shortages and/or further tariff declarations by state or federal agencies. Fluid Control

Specialties, Inc. will not be responsible for industry price changes or shortages beyond our control as a result of changes to the current tariff law.

8.This quotation reflects our policy of sourcing raw materials in the most cost-effective manner. Any requirements for specific U.S. content shall require a revised quotation.

9.All items are subject to a 40% re-stock charge, if cancelled or returned, after release of order for manufacturing.

10.All orders placed regarding this proposal will be subject to the Terms and Conditions of Fluid Control Specialties.

Terms are available for review at www.fluidcontrolspec.com

11.“This proposal is based on the quantities and sizes listed.

All pricing is formulated to include all items contained within the proposal. Any deviation from or manipulation of the scope proposed, will require a revised proposal on individual items.”

12.Valve Tags, by others.

13.Extension stems by others.

14.Quotation is based on the description provided and does not include any materials of construction or additional material that is not, specifically, named in the proposal.

15.Spare parts are not included unless specifically noted.

$555,108.00TOTAL:

111 Maritime Drive Sanford, FL 32771 - Phone: 407-302-5611 www.fluidcontrolspec.com

This quote is subject to and incorporates by reference Fluid Control Specialties ("Fluid Control Spec") Terms & Conditions and Customer

Warranty available at www.fluidcontrolspec.com which will be provided by email upon written request. Buyer expressly agrees to the provisions set forth in the ("Fluid Control Spec") Terms & Conditions and Customer Warranty posted on Fluid Control Specialties' website.

QUOTE VALID FOR 60 DAYS. CREDIT CARD PAYMENTS ARE SUBJECT TO AN ADDITIONAL 3%

CHARGE NO TAXES OF ANY KIND ARE INCLUDED IN THIS PROPOSAL

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation.

mailto:bids@citynmb.com