NTC - New DBE Requirements - Regular Dealer Affirmation Form.pdf
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- Solicitation number
- 0170-3740
- Issued by
- Connecticut
About this file
This is a Regular Dealer Affirmation Form issued by the Connecticut Department of Transportation for the Upgrade of Advanced Traffic Management Systems (ATMS) along I-84 and Route 8. The project was solicited under Invitation to Bid (ITB) issued July 29, 2026, with bids due August 26, 2026 at 2:00 p.m. EDT. The solicitation is open to all vendors and encompasses the upgrade of traffic management systems on specified highway corridors. Prospective bidders were required to complete a bidders checklist and submit the regular dealer affirmation form as part of their electronic bid submission. Questions regarding the solicitation should be directed to Dawn Guerra at the Connecticut Department of Transportation at 860-594-3127 or Dawn.m.Guerra@ct.gov.
Disadvantaged Business Enterprise (DBE) requirements apply to this project. Two addenda have been issued during the solicitation period, with the second addendum including updated contract plans. Bidders must affirm their status as regular dealers in compliance with DBE requirements as part of their bid submission. Scope details, specific quantities, pricing terms, and payment structure are contained in the referenced contract plans, special provisions, and addenda documents provided by the Connecticut Department of Transportation.
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Text version
Sincerely, S T A T E O F C O N N E C T I C U T
DEPARTMENT OF TRANSPORTATION
2800 BERLIN TURNPIKE, P.O. BOX 317546
NEWINGTON, CONNECTICUT 06131-7546
PHONE 860-594-3128
August 7, 2024
Subject – New Disadvantaged Business Enterprise (DBE) Program Requirements – DBE Regular
Dealer/Distributor Affirmation Form and New DBE/SBE Commitment Form
NOTICE TO CONTRACTORS
The United States Department of Transportation (USDOT) recently updated the DBE Program regulations.
Part 26.53(c)(1) of Title 49 Code of Federal Regulations now requires CTDOT to make a preliminary goal counting determinations for each DBE firm that will be performing work for DBE credit as a supplier.
Effective today, when submitting a DBE supplier for credit towards the DBE goal, bidders must submit the
DBE Regular Dealer/Distributor Affirmation Form (Affirmation Form) and supporting documents with their
DBE Commitment forms for federally funded projects having DBE goals.
It is the bidder’s responsibility to verify the information provided by the named DBE and ensuring that the counting of the DBE's participation is accurate. Any shortfall caused by errors in counting are the responsibility of the bidder.
When reviewing the bidder’s Commitment forms for DBE suppliers, CTDOT will verify if the DBE firm submitted for DBE credit will be acting as a Regular Dealer or a Distributor, to determine the amount of credit eligible to be counted toward the DBE goal. DBE Regular Dealers are eligible to receive 60% credit for the cost of materials and supplies and DBE Distributors are eligible to receive 40% credit, credit will be counted for the cost of materials and supplies (including transportation costs).
Determinations are based on the DBE’s demonstrated capacity and intent to perform as a supplier or distributor as defined in 49 CFR 26.55 and the DBE’s written responses to relevant questions and their affirmation that subsequent performance of a commercially useful function will be consistent with the preliminary counting of such participation.
The Department has also revised the DBE/SBE Commitment form which is attached and will be available on the Department’s website. Please use the new form when submitting your pre-award commitment package to the Department.
For more detailed information, please refer to the following links below.
eCFR :: 49 CFR 26.55 -- How is DBE participation counted toward goals?
Forms (rev 7/25)
Gregory D. Straka
Contracts and Agreements Manager
Bureau of Finance and Administration https://www.ecfr.gov/current/title-49/subtitle-A/part-26/subpart-C/section-26.55 https://portal.ct.gov/dot/business/forms?language=en_US
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