ntb2617bryan00035ad3.pdf

PDF 2 MB Posted Aug 18, 2026

Attached to: TxDOT Aviation Division - Addenda
Solicitation number: NTB2617BRYAN00035
Issued by: Texas

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Written by GovTribe AI · Aug 21, 2026

This document comprises the nonmandatory prebid conference agenda and meeting minutes for the Bryan-Coulter Airfield Apron Expansion project, a collaborative effort between the City of Bryan, Texas Department of Transportation (TxDOT) Aviation Division, and Strand Associates, Inc. (Engineer). The project encompasses the construction of an apron expansion, detention basin, and outfall structure as the base bid, with an alternative bid for the construction, maintenance, and removal of a haul route from Wallis Road. Bidders must submit sealed bids addressing both the base bid and alternative bid, with sealed proposals due by 11:00 A.M. on August 25, 2026, to Brandy Schwettmann at TxDOT Aviation Division, 6230 East Stassney Lane, 2nd Floor, Austin, TX 78744. The nonmandatory prebid conference was held on August 11, 2026, at 9:30 A.M., with a site visit conducted for all participants. The contract time is 105 calendar days for both the base bid and alternative bid if awarded. Conditional contract award is anticipated within 45 to 60 days of bid opening, with construction expected to commence in November 2026. Contractor questions must be submitted by 12:00 P.M. on August 14, 2026, with the final addendum posted on August 18, 2026.

The Disadvantaged Business Enterprise (DBE) goal is zero percent with no DBE participation plan submittal required. Liquidated damages are assessed at $1,000 per calendar day. Bidders must complete the bid form online using Adobe and sign with ink; each bidder must be prequalified or submit qualification statements with their bid. Key project requirements include coordination with Wickson Creek Special Utility District for water meter access at a fire hydrant location, runway closure coordination with the airport owner and engineer, and approval of temporary gate materials by the engineer and owner. The base bid haul route requires rehabilitation of asphalt and concrete as necessary, while the alternative haul route from Wallis Road includes temporary culvert pipes, steel plates, flaggers, and a temporary access gate. No excess material is anticipated to require off-site disposal; however, clean excess excavated and base materials from the haul route may be disposed of at a designated location on the airport with contractor coordination.

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Agenda Nonmandatory Prebid Conference

Bryan–Coulter Airfield Apron Expansion TxDOT CSJ. No. 2617BRYAN

Bryan–Coulter Airfield Bryan, Texas

August 11, 2026, 9:30 A.M.

MKG:cdg\R:\BRE\Documents\Agendas and Minutes\B\Bryan, City of (TX)\Apron Expansion.2617BRYAN.4401.006\(01) Agd\Prebid Agd_Dist.08112026.docx

1. Introductions

2. General Project Description and Overview

a. Project Description

b. Bidding

c. Disadvantaged Business Enterprise Requirements

d. Bid Delivery

e. General Provisions

3. Addenda

4. Site Visit c: All Participants

Minutes Nonmandatory Prebid Conference

Bryan–Coulter Airfield Apron Expansion TxDOT CSJ No. 2617BRYAN

Bryan-Coulter Airfield Bryan, Texas

MKG\R:\BRE\Documents\Agendas and Minutes\B\Bryan, City of (TX)\Bryan-Coulter Airfield Apron Expansion.2617BRYAN.4401.006\(02) Min\Prebid Mtg Mins.08112026.docx

1. Introductions

Attendees Representing Contact

Brandon Reid, Airport Manager

City of Bryan (Owner)

Tel: 979-209-5234 E-mail: breid@bryantx.gov

Bryant Murphy, Airfield Operations Lead

City of Bryan Tel: 979-209-5234 E-mail: bmurphy@bryantx.gov

Robert Johnson, P.E. Texas Department of Transportation–Aviation Division (TxDOT)

Tel: 512-701-9702 E-mail: robert.n.johnson@txdot.gov

Caitlin McGunigle P.E., Project Manager

Texas Department of Transportation–Aviation Division

Tel: 737-256-9075 E-mail: caitlin.mcgunigle@txdot.gov

Dawn Denson* Texas Department of Transportation–Aviation Division

Tel: 512-416-4526 E-mail: dawn.denson@txdot.gov

Eli Lopez* Texas Department of Transportation–Aviation Division

Tel: 512-902-0806 E-mail: eli.lopez@txdot.gov

Zachary Zapata ATSER Systems, Inc. Tel: 346-524-7793 E-mail: zzapata@atser.com

Stephen Lafferman Penhall Company Tel: 832-449-9489 E-mail: slafferman@penhall.com

Peyton Prewitt Brazos Paving, Inc. Tel: 979-204-1617 E-mail: p.prewitt@bpitx.com

Tony Jackson Don Jackson Construction Tel: 254-896-3005 E-mail: info@djctx.com

Bill Hazlewood Texas Materials Group, Inc. Cell: 254-718-1877 E-mail: william.hazlewood@texasmaterials.com

Trevor Gilbert Texcon General Contractors Tel: 979-680-7711 E-mail: tgilbert@texcon.net

Molly Goff, P.E., Project Manager

Strand Associates, Inc.®

(Engineer) Tel: 979-836-7937 E-mail: molly.goff@strand.com

Jared D. Engelke, P.E.* Strand Associates, Inc.® Tel: 979-836-7937 E-mail: jared.engelke@strand.com

Thomas Berry Strand Associates, Inc.® Tel: 979-836-7937 E-mail: thomas.berry@strand.com

*Attended virtually.

2. General Project Description and Overview

a. Project Description

(1) Base Bid–Construct Apron Expansion, Detention Basin, and Outfall Structure

(2) Alternative Bid No. 1–Construct, Maintain, and Remove Haul Route

b. Bidding–Bidders must bid on the Base Bid and Alternative Bid No. 1.

Nonmandatory Prebid Conference Minutes TxDOT CSJ No. 2617BRYAN

MKG\R:\BRE\Documents\Agendas and Minutes\B\Bryan, City of (TX)\Bryan-Coulter Airfield Apron Expansion.2617BRYAN.4401.006\(02) Min\Prebid Mtg Mins.08112026.docx

c. Disadvantaged Business Enterprise (DBE) Requirements

(1) The DBE goal is 0 percent.

(2) There is no DBE Participation Plan submittal required.

(3) Contact Eli if there are questions.

d. Bid Delivery–Sealed Bids for the construction of airport improvements at

Bryan–Coulter Airfield (Airport) need to be addressed and delivered to Brandy Schwettmann, TxDOT Aviation Division, 6230 East Stassney Lane, 2nd Floor, Austin, TX 78744. The delivered package must be clearly marked as “Bid Proposal.” Bids will be received until 11 A.M. on August 25, 2026, then publicly opened and read. Any Bid received after closing time will be returned unopened.

e. General Provisions:

(1) Contract Time–105 calendar days for Base Bid and Alternative Bid No. 1 (if awarded).

(2) Liquidated Damages–$1,000 per calendar day.

(3) The Bid Form should be completed online using Adobe (no other PDF reader will work) and then signed with ink.

(4) Each bidder must be prequalified or submit qualification statements with Bids.

3. Addenda

a. Two addenda have been posted.

b. Addendum No. 3 will include the following:

(1) Sign-in sheet.

(2) Nonmandatory Prebid Conference Agenda.

(3) Issues or Clarification from the Prebid Conference.

c. Deadlines for the Contractor’s Questions and Final Addendum:

(1) Contractor questions are due by 12 P.M. on August 14, 2026.

(2) The final addendum will be posted on August 18, 2026.

d. The addenda need to be acknowledged on the Bid Form.

4. Site Visit

The group visited the site.

5. Questions, Answers, and Comments from Nonmandatory Prebid Conference

a. Engineer noted that the following question was asked before the Nonmandatory Prebid Conference:

How far beyond the base does the lime-treated subgrade extend? Engineer answered that the lime-treated subgrade extends 7 feet beyond the base and 9 feet beyond the pavement. A detail will be provided in Addendum No. 3.

MKG\R:\BRE\Documents\Agendas and Minutes\B\Bryan, City of (TX)\Bryan-Coulter Airfield Apron Expansion.2617BRYAN.4401.006\(02) Min\Prebid Mtg Mins.08112026.docx

b. A contractor asked for clarification regarding the two haul routes. Engineer stated that the Base Bid haul route includes the rehabilitation of asphalt and concrete as necessary during and after the project. Engineer stated that Alternative Bid No. 1 includes a bid item to remove the Base Bid haul route cost and add the haul route from Wallis Road. Alternative Bid No. 1’s haul route includes the construction, maintenance, and removal of this route. Information about the Alternative Bid No. 1 haul route is included in Addendum No. 2.

c. A contractor inquired if there was a detail for the steel plating associated with the Alternative Bid No. 1 haul route. Engineer stated that information is included in the Drawings and Specifications. No further details will be provided.

d. A contractor inquired whether excess material is anticipated that would need to be hauled off-site.

Engineer stated that no excess material is anticipated.

e. A contractor asked whether Owner has an area at the Airport where any excess excavated material and/or material removed from the Alternative Bid No. 1 haul route could be disposed of on-site.

Owner stated there is a location on the Airport where the contractor could dispose of clean excess excavated and base materials from the haul route. The general location will be provided in Addendum No. 3. Contractor shall coordinate with Engineer and Owner before disposing of any material.

f. TxDOT stated that contractors on the Bidders List will be sent the Bid Opening meeting information to join online. TxDOT stated that if contractors would like to be sent the Bid Opening meeting information, then contractors should ask to be included on the Bidders List.

g. Owner inquired about the anticipated start date of the project. Engineer stated that the Conditional Contract Award to the contractor is expected to occur within 45 to 60 days of the bid opening, following execution of the Contract Documents. A Preconstruction Conference with a Notice to Proceed to the contractor will then occur. TxDOT stated that the project would likely start construction in November 2026.

h. Owner stated that the water provided from the fire hydrant identified on the Project Layout sheet is provided by Wickson Creek Special Utility District (SUD). Contractor shall contact the Wickson Creek SUD to obtain a water meter. The Drawings will be updated in Addendum No. 3.

i. A contractor inquired about the existing pavement section of the taxilane in the Base Bid haul route area by the hangars. TxDOT stated it will review whether there are As-Built Drawings that include this information and coordinate with Engineer.

Post Meeting Note: Based on As-Built Drawings provided to Engineer, the existing pavement section of the Airport taxilane consists of 2 inches of hot mix asphalt over 6 inches of base material.

j. Owner stated that the contractor shall coordinate runway closures with Owner and Engineer.

Owner will need to coordinate runway closures with Airport tenants in advance, according to the General Phasing Notes on Drawing Sheet No. 12.

k. Contractor inquired whether the temporary gate included in the Alternative Bid No. 1 haul route could remain after construction completion. Owner stated that the temporary gate could remain after construction completion. The temporary gate material shall be approved by Engineer and Owner before installation.

MKG\R:\BRE\Documents\Agendas and Minutes\B\Bryan, City of (TX)\Bryan-Coulter Airfield Apron Expansion.2617BRYAN.4401.006\(02) Min\Prebid Mtg Mins.08112026.docx

If there are any additions or comments, please call 979-836-7937.

Prepared and respectfully submitted by Molly K. Goff, P.E.

Enclosure c/enc: All Attendees

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PAC (AB2832) LOCATION

-PROTECT IN PLACE

SAC (BM1085) LOCATION

-PROTECT IN PLACE

PROPOSED APRON EXPANSION

SEE SHEET 18 FOR GRADING PLAN

RW 15-33

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PROTECT EX. WINDCONE

AND SEGMENTED CIRCLE IN

PLACE (NO SEPARATE PAY)

PROTECT EX. AWOS IN

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TEMPORARY EROSION

CONTROL

FIRE HYDRANT - CONTRACTOR TO

COORDINATE WITH WICKSON CREEK SPECIAL

UTILITY DISTRICT FOR WATER METER

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APPROXIMATE HAUL

ROUTE TO AND FROM

WALLIS RD.

STEEL PLATES AND FLAGGER REQUIRED DURING ALL HAULING

OPERATIONS CROSSING TAXIWAY (NO SEPARATE PAY)

TEMPORARY 24" CULVERT PIPE

(NO SEPARATE PAY)

TEMPORARY ACCESS GATE

(NO SEPARATE PAY)

TEMPORARY 30" CULVERT PIPE

(NO SEPARATE PAY)

TEMPORARY 24" CULVERT PIPE

(NO SEPARATE PAY)

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NOTES:

1. REMOVING EX. ASPHALT AND BASE COURSES SHALL BE SUBSIDIARY TO ITEM 341.

2. NO SEPARATE PAY FOR SAW CUTTING.

PAVEMENT EDGE DETAIL

NTS

TIE DOWN DETAIL

NTS

TIE DOWN ANCHOR DETAIL

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PAVEMENT BUTT JOINT DETAIL

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TYPICAL PAVEMENT SECTION

NTS

2'-0" 7'-0"

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File details come from the government source that posted it. Updated Aug 21, 2026.