NSWC-Carderock Crane Maintenance Services SOW.pdf

Naval Surface Warfare Center- Carderock Division Statement of Work Crane Maintenance

Installation Mission Statement:

As a major component and field activity of the Naval Sea Systems Command, the Carderock Division provides cradle-to-grave support for its technical products over a range of scientific areas related to surface and undersea platforms. The Division addresses the full spectrum of applied maritime science and technology, from the theoretical and conceptual beginnings, through design and acquisition, to implementation and follow-on engineering. This includes all technical aspects of improving the performance of ships, submarines, military water craft and unmanned vehicles, as well as research for military logistics systems. The Division is chartered by Congress to support America's maritime industry.

1.0 GENERAL

This contract provides for the on-site inspections and maintenance of all categories of cranes for the Operations Department, Infrastructure Division; Naval Surface Warfare Center Carderock Division (NSWCDD) Bethesda, MD

1.1 Scope:

The Contractor shall supply all personnel, tools, equipment, materials, specialized equipment transportation, and labor to perform load testing, maintenance and preventive maintenance, inspections, certifications, and emergency repairs on all Category 1, 2, and 3 cranes for the Operations Department, infrastructure Division, NSWCCD as defined in section 5 of this Performance Work Statement. The Contractor shall perform in accordance with (IAW) the terms and conditions of the contract and consistently with the established standards in this

PWS.

1.2 Performance Period and Contract Price Schedule

1.2.1 Period of Performance:

This contract will include a base year with up to four (4) option years.

Base year: 1-Jun-2021-31-May-2022 Option Year 1: 1-Jun-2022-31-May-2023 Option Year 2: 1-Jun-2023-31-May-2024 Option Year 3: 1-Jun-2024-31-May-2025 Option Year 4: 1-Jun-2025-31-May-2026

1.2.2 Price Schedule

Each period of performance shall include, CLIN 0001- Shall fund all standard labor including inspections and maintenance. This shall include all labor costs, tools, specialized equipment, profit and overhead.

CLIN 0002- Shall fund all service requests, repairs, materials, profit and overhead. This CLIN shall be funded for $60,000.00 per base/option year.

1.2.3 Proposal Submission and Evaluation

The Contractor’s proposal shall demonstrate sufficient understanding of the requirements of the SOW and shall include any crane maintenance past performance conducted on U.S. Navy cranes or on U.S. Navy installations. The Contractor’s proposal shall include documentation of proposed Crane Maintenance Technicians’ qualifications as required by SOW paragraph 1.4.1.2.

The Contractor’s proposal shall include a detailed price breakdown to include estimated number of hours by position and labor rate for each position to ensure a sufficient understanding of the scope of work.

The Government will utilize a lowest price technically acceptable approach for contract award.

The Government will evaluate offeror’s understanding of and meeting the requirements of the SOW to include personnel qualifications, past performance, and price reasonableness.

1.3 Requirements:

1.3.1 Recognized Federal Holidays:

The Contractor is normally not required to perform services on recognized federal holidays.

However, that requirement is subject to mission execution requirements. The recognized federal holidays include:

New Year’s Day Birthday of Martin Luther King Jr.

Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Any designated holiday authorized by the proper Authority Having Jurisdiction (I.E.

Inauguration Day)

1.3.1.1 Holidays:

When a holiday occurs on a Saturday, Federal employees are normally granted the previous Friday as the holiday observance. When a holiday occurs on a Sunday, Federal employees are normally granted the following Monday as the holiday. The Contractor shall work on the days the Government is scheduled to work.

1.3.2 Hours of Operation:

The Contractor shall be responsible for routine tasks between the normal hours of 6:30 a.m. to 3:00 p.m. EST. Monday through Friday, except federal holidays. Repairs and maintenance may require work outside the established normal hours.

1.3.3 Place of Performance:

The work shall be performed at NSWCCD facilities. When required, an escort shall be coordinated with the project manager.

1.3.4 Quality Control Program:

The Contractor shall develop and maintain an effective Quality Control Plan (QCP) ensuring services are performed in accordance with the PWS. The QCP must be forwarded to and accepted by the COR. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor shall provide their final written Quality Control Program within 10 work days after award and within 5 work days of any proposed changes to the COR.

1.3.4.1 Requirements:

The Contractor’s quality program shall meet the objectives stated in the PWS. The QCP shall be developed to specify the Contractor’s responsibility for management and quality control actions under the terms of the contract. The QCP shall address continuous process improvement procedures for:

a) Scheduling,

b) Conducting and documentation of inspection;

c) Discrepancy identification and correction;

d) Corrective action procedures for addressing Government discovered non-conformances;

e) Procedures for root cause analysis,

f) Corrective actions preventing re-occurrence of discrepancies;

g) Trend analysis;

h) Collecting and addressing customer feedback/complaints.

1.3.4.2 Quality Control Manager:

Prior to contract award the Contractor shall submit for KO approval a Quality Control Manager (QCM). The QCM shall be responsible for the enforcement of and adherence to the QCP. The QCM shall have 5 years’ experience in quality control. The QCM shall have the USACE Construction Quality for Contractors course certification. (Prospect course #701). Should the Contractor have to remove or should the QCM leave the contract, the Contractor shall provide a QCM equal to or superior to the QCM to be replaced. The replacement QCM must be on the contract within 15 working days of the prior QCM departure.

1.3.5 Quality Assurance:

The government shall evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan ensures that the Contractor is in accordance with the performance standards. How performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). These standards are identified in the performance requirements summary (PRS).

1.3.6 Contract Award:

The government shall award a Firm Fixed Price (FFP) for the base year.

1.3.7 Security Requirements:

Contractor personnel performing work under this contract must pass the Defense Biometrics Identification System background check performed at no cost to the Contractor at time of the proposal submission or at the very least before commencing any work at NSWCCD, and must maintain the level of security required for the life of the contract in order to receive an electronic ID card which will allow access to NSWC. The Contractor will be required to submit an SF86, Questionnaire for National Security Positions, on the employees’ behalf for the employee’s clearance investigation.

1.3.7.1 Anti-Terrorism and OPSEC Requirements:

All Contractors performing services or producing products for the Naval Surface Warfare Center-Carderock (including detachments) shall comply with the current NSWC-C Policy as defined by the Commanding Officer’s Memo dated 28-December 2016, titled “POLICY STATEMENT FOR OPERATIONS SECURITY.” This policy directly references the DoDM 5205.02-M DoD Operations Security (OPSEC) Program Manual of 3 November 2008 and the DoD Directive 5205.02E of 20 June 2012. Personnel performing services and producing products shall ensure that they maintain the integrity of sensitive, unclassified information.

Information may include PII, FOUO, Controlled Unclassified Information, and all other sensitive materials. The Contractor shall protect critical information to mitigate the threat of foreign intelligence and security services, terrorists, criminal activity, foreign competitors, and industrial espionage. The Contractor shall be responsible perform Operational Security (OPSEC) ensuring mission effectiveness. The Contractor shall protect all Critical Information identified on the Critical Information Lists outlined by the NSWC-Carderock, Command Staff, and all individual Codes (01, 02, 10, 60, 70, and 80.) All procedures shall be followed regarding the storage, maintenance, and transfer of information as designated by its classification.

Annually, the Contractor shall be responsible for educating and preparing personnel for potential threats of terrorism. This shall include active shooter, chemical, biological, radiological, nuclear, and explosive threats. Contractor shall document their personnel’s annual completion, and report satisfactory completion to the COR.

Prior to and after traveling internationally, all personnel shall be required to notify Security and NCIS, submit the required forms, and participate in a mandatory security brief. All Contractor Personnel with network access or a Common Access Card are required to successfully complete all mandatory training as set forth by the Department of Defense, Department of the Navy, and the Naval Surface Warfare Center-Carderock Division.

1.3.7.2 Site Security Requirements:

Contractor personnel must confine themselves to the work sites designated by the project manager. Visiting other areas are prohibited. Alcoholic beverages, weapons, cameras, sound recorders, proscribed drugs, and explosives are prohibited on NSWC property. The NSWC Security Office will arrange for special Contractor parking if required. Contractor personnel must not park in numbered spaces, areas reserved for Car-Pools, or other prohibited areas. Posted speed limits, and traffic restrictions must be observed at all times. All Contractor personnel are required to display the NSWC issued identification badge on their person at all times while present at the site. Access to Naval District Washington property will not be allowed without this identification badge. The badge is to be displayed on the person’s outer clothing, above the waist, and in full view. Identification badges, and vehicle passes issued to Contractor personnel remain the property of the U.S. Government, and must be surrendered upon completion of the Contract, at the termination of individual employment, or when requested by the Government.

PURSUANT TO FEDERAL REGULATIONS, ALL PERSONNEL AND VEHICLES ON

NSWC PROPERTY ARE SUBJECT TO SEARCH BY AUTHORIZED PERSONNEL AT

ANY TIME.

1.3.7.3 Physical Security:

The Contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured. Accidents or problems of a security/safety nature must be reported to the NSWC security office and/or safety office immediately.

1.3.7.4 Key/Access Control

The Contractor shall establish and implement methods of making sure all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately within 1 calendar day report any occurrences of lost or duplicate keys/key cards to the COR. I the event keys other than the master keys are lost or duplicated, the Contractor shall upon direction of the COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of the re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total deducted from the monthly payment due the Contractor. The Contractor shall prohibit the use of Government issued keys by any persons other than Contractor’s personnel. The Contractor shall prohibit the opening of locked areas by Contractor personnel to permit entrance of persons other than Contractor personnel engaged in the performance of assigned work in those areas, or personnel authorized by the COR.

1.3.8 Contract Data Requirements List (CDRL)

The Contractor shall submit the applicable data per the CDRLs in the technical exhibits section 6.

1.3.9 Submittals

A proper invoice or proposal must include the following items:

Shall be on company letterhead.

Name and address of the contractor.

Invoice/proposal date and invoice/proposal number.

Contract number or other authorization for supplies delivered or services performed (including order number and line item number).

Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms). Bill of lading number and weight of shipment will be shown for shipments on Government bills of lading. When applicable Name and address of contractor official to whom payment is to be sent (must be the same as that in the contract or in a proper notice of assignment).

Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice/proposal.

Taxpayer Identification Number (TIN). The contractor must include its TIN on the invoice only if required by agency procedures.

Electronic funds transfer (EFT) banking information, as applicable.

All invoices will be paid in accordance with the Prompt Payment Act.

If the invoice does not comply with these requirements, the designated billing office must return it within 7 days after receipt.

***Designate payment method. i.e. USACE, District Office, Project Manager, ENG 93 form.

Registration in Wide Area Work Flow, (WAWF).

1.4 Personnel Qualifications

1.4.1 Contractor Personnel, Disciplines, and Specialties:

The minimum education, training, and experience required by Contractor personnel to perform support tasks identified in this PWS are defined in the labor category descriptions provided below.

Those labor categories are designated as key personnel (See Section 1.4.1.4) cannot be replaced without the approval of the Contracting Officer.

1.4.1.1 Labor Categories:

Crane Maintenance Technician

1.4.1.2 Technical Requirements:

Crane Maintenance Technician with Crane Inspection Qualifications- The contractor shall provide competent personnel that are trained and qualified to inspect, certify and repair Category 1, 2, and 3 Cranes in accordance with NAVFAC P-307 Section 7 and Appendix N and NAVFAC P-307 1.4. In order to avoid delays to Naval Surface Warfare Center – Carderock Division’s crane maintenance program, proposed Crane Maintenance technicians are required to be NAVFAC P-307 qualified at the time of proposal submission. The contractor shall provide documentation with their proposal and during the life of the contract showing personnel obtained and maintained the required qualifications to perform work specified throughout this performance statement. The contractor shall produce documentation supporting these qualifications. The contractor shall be knowledgeable and experienced in crane inspections, certifications, weight testing, and maintenance and repair of various types and sizes of cranes. Cranes are located in various buildings and structures throughout the base. The contractor must follow all Federal, State and Local safety regulations including but not limited to Fall Protection, Hearing Protection, Hand Protection, Foot Protection, Eye Protection and Other Personal Protective Equipment. The contracted personnel shall carry a Maryland Class “A” License or Equivalent. The contractor shall complete all the duties listed in section 5 of this SOW on all category 1, 2 and 3 cranes listed in section 6- Inventory.

STD: Obtain and maintain required licenses and certifications.

AQL: 100% compliance at time of proposal

1.4.1.3 Personnel Requirements:

The Contractor personnel performing work under this contract shall be able to read, write, speak, and understand English language to effectively carry out all contract requirements. They shall have a command of both the written and spoken English language to properly, clearly, and effectively communicate in person or via electronic devices (telephone or email) with co-workers, customers and the general public. The Contractor shall be mechanically inclined with the ability to physically use tools required to perform the services outlined in this contract.

Personnel shall be physically fit enough to perform duties within this contract which includes the ability to lift up to 75 pounds safely and carry it up to 15 feet, crawl, walk, and kneel. Personnel shall be of good moral character and dependable.

1.4.1.4 Key Personnel:

Key personnel shall not be added to or removed from the contract without express acknowledgement of the COR. Any changes to the working status of these key personnel shall be transmitted (in writing) to the KO/COR within 10 work days of the proposed change. If, for any reason, any of the key personnel becomes, or is expected to become, unavailable for work under this contract for a continuous period exceeding 14 work days the Contractor shall promptly replace personnel with personnel who possess the qualifications equal to or better than that of the original employee. The Contractor shall ensure all key personnel terminated or released from employment under this contract are replaced within 10 work days of termination. The Contractor shall ensure that terminated or unavailable personnel turn in DBIDS badges.

1.4.2 Identification of Contract Employees:

All contract personnel shall be clearly identified as a Contractor employee. All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.4.3 Contractor Personnel Conduct:

Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. Contractor employees shall comply with all DoD and local requirements that establish uniform policies governing smoking in and around Government Owned buildings and vehicles. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.7-R, “Joint Ethics Regulation” Contractor employees must avoid being improperly influenced in the execution of their duties under the contract. Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C. 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct political related activities or events on the US Navy Facilities.

1.4.4 Uniforms:

The Contractor shall provide uniforms to all personnel working on site with the company name and logo located on the upper left chest of the shirt and pants. All Contractor personnel shall be provided proper footwear with steel toe protection. Uniforms and footwear shall be at the Contractor’s expense.

1.5 Post Award Conference/Periodic Progress Meetings:

The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. The COR and Contractor shall meet once a week, at a mutually agreed upon day for no more than 60 minutes, reviewing performance. The COR will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the COR of any problems. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.1 Contracting Officer Representative (COR):

The contracting office representative (COR) shall be appointed in writing by the contracting officer (KO).The Procurement Integrated Enterprise Environment PIEE shall be used for nomination, tracking, documentation, and management of CORs. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

a) assure that the Contractor performs the technical requirements of the contract;

b) perform inspections necessary in connection with contract performance;

c) maintains written and oral communications with the Contractor concerning technical aspects of the contract;

d) issues written interpretations of technical requirements, including Government drawings, designs, and specifications;

e) monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies;

f) COR shall track funding by CLIN and validate availability before authorizing.

A letter of designation from the Contracting Officer, issued to the COR, a copy of which is sent to the Contractor, states the COR’s responsibilities and limitations.

1.6 Travel:

There is no planned travel for this contract. In the event the need for travel arises for inspections and maintenance beyond the NSWC-Carderock site, the contracting officer shall issue a modification.

1.7 Data Rights

The Government has unlimited rights to all documents and/or material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with al rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without the permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.8 Organizational Conflict of Interest (OCI):

Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the COR immediately whenever it becomes aware of such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the COR to avoid or mitigate any such OCI.

The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI. All Contractor personnel shall sign a Non- Disclosure Agreement.

1.9 Protection of Materials and Work:

The Contractor shall at all times protect and preserve all materials, supplies and equipment of every description including Government property. The Contractor shall be responsible for any damage to Government property, equipment, facilities and surrounding areas. The Contractor shall notify the KO/COR immediately of damages to Government property. An incident report shall be completed and provided to the COR within 1 work day of the incident. In the event of an accident involving any weight handling equipment, the Contractor shall complete a Weight Handling Equipment Accident Report. Completed report to be provided to the COR within 1 working day. The Contractor shall be responsible for all repairs to bring damaged materials back to their original condition. The Contractor shall be responsible for the security of his supplies and equipment and vehicles.

1.10 Emergency Services:

1.10.1 Injuries:

Contractor personnel shall capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the COR within 30 minutes of the incident. The Contractor shall complete and submit an incident report form to the COR within 1 work day of the incident.

1.10.2 Emergencies:

Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor. The Contractor shall be familiar with local medical facilities, and telephone contact numbers.

1.11 Safety:

The Contractor shall comply with local, State, Federal, environmental, Occupational Safety and Health Act (OSHA), NAVFAC P-307 Weight Handling Program Management Manual, and the USACE safety manual, EM 385-1-1 safety manual, rules and regulations. All pertinent provisions of the publication 29 CFR 1910 provide safe control, protection of life and health of employees and other persons; for prevention of damage to property, material, supplies, and equipment and for avoidance of work interruptions the performance of this contract. Within 10 work days of award of this contract, the Contractor shall submit a Safety Plan to be reviewed and approved by the KO. Provide revisions within 5 work days of any proposed changes due to site or work conditions. The safety plan shall be relevant to the work under this contract. Add the hazardous waste plan when the contract work includes hazardous wastes.

1.11.1 Site Safety and Health Officer (SSHO):

Prior to contract award the Contractor shall submit for KO approval a Site Safety and Health Officer (SSHO). The SSHO shall be responsible for the enforcement of and adherence to the Safety Plan. The SSHO shall meet the following requirements: First Aid and CPR Certified.

Have Completed the 40 Hour EM 385-1-1 Certified Site Safety & Health Course. Have Completed 30 Hour OSHA Construction Course. Have 5 or more years of hands on experience as an SSHO. Should the Contractor have to remove or should the SSHO leave the contract, the Contractor shall provide a SSHO with equal to or superior qualifications to the SSHO to be replaced. The replacement SSHO must be on the contract within 7 working days of the prior SSHO departure.

1.12 Non-Personal Services:

The Government shall neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees.

Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the COR immediately.

1.13 Business Relations:

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

1.14 Contract Administration and Management:

The following subsections specify requirements for contract, management, and personnel administration.

1.14.1 Contract Management:

The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at Naval Surface Warfare Center Carderock and the Contractor's corporate offices.

1.14.2 Contract Administration:

The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement. When required, the Contractor shall be responsible for submitting proposals for repairs and travel expenses.

1.14.3 Personnel Administration:

The Contractor shall provide the following management and support as required. The Contractor is required to ensure that all personnel are adequately trained and certified. The Contractor shall maintain the currency of their employees by providing initial and refresher training as it relates to the specific job description of each employee, with the objective of meeting the PWS requirements.

1.15 Subcontract Management:

The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime Contractor shall manage work distribution to ensure there are no organizational conflicts of interest, by researching and considering past and current work conducted by the subcontractors. Contractors may add subcontractors to their team after notification to the COR and approval of the Contracting Officer.

1.16 Phase Out:

The Contractor shall, upon the Contracting Officer's written notice, negotiate in good faith a plan with a successor to determine the nature and extent of phase-out services required. The plan shall specify a training program and a date for transferring responsibilities for each division of work described in the plan, and shall be subject to the Contracting Officer's approval. The Contractor shall provide sufficient experienced personnel during the phase-out period to ensure that the services called for by this contract are maintained at the required level of proficiency.

2.0 DEFINITIONS AND ACRONYMS:

2.1 Definitions

2.1.1 Acceptable Quality Limit (AQL): A listing of the service outputs under the contract and QASP that are to be evaluated by the COR on a regular basis, the surveillance methods to be used for these outputs, and the performance requirement of the listed outputs

2.1.2 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.3 Contracting Officer (KO): A person with authority to enter into, administer, and/or terminate contracts, and to make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.4 Contracting Officer’s Representative (COR): An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor, as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Contractor Personnel: Contractor and sub-contractor employees performing work under this contract.

2.1.6 Deliverable: Anything that can be physically delivered, but may include non-physical things, such as meeting minutes or reports.

2.1.7 Government Furnished Property (GFP) OR Government Property (GP): Property in the possession of or directly acquired by the Government and subsequently made available to the Contractor.

2.1.8 Key Personnel: Contractor employees who are critical for achieving PWS objectives. Key personnel shall meet position qualification and experience requirements indicated in the PWS.

When key personnel qualifications are used as an evaluation factor in “Best Value” procurement, the Contracting Officer is the only one authorized to concur with key personnel replacement after award of the contract. When proposed key personnel resumes are used as an evaluation factor in best value procurement, a letter of commitment may be required from the individual whose resume is provided.

2.1.9 Physical Security: Actions that prevent the loss or damage of government property.

2.1.10 Project Manager (PM): Government employee who oversees the technical aspects of the contract and functions as the subject matter expert

2.1.11 Property Management System: System established by the Contractor that is used to manage GFP/GFE in its possession to control, use, preserve, protect, repair, and maintain.

2.1.12 Quality Assurance: A planned and systematic pattern of all actions necessary to provide confidence that adequate technical requirements are established; products and services conform to established technical requirements; and satisfactory performance is achieved. For the purposes of this document, quality assurance refers to actions by the Government.

2.1.13 Quality Assurance Surveillance Plan (QASP): The Government’s organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.14 Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15 SubContractor: One that enters into a contract with a prime Contractor. The Government does not have primacy of contract with the subcontractor.

2.1.16 Work Day/Working Days: The length of time during a day in which the Contractor provides services, in accordance with the contract. Also referred to as Business Day.

2.2 Acronyms

AT Anti-Terrorism ATO Anti-Terrorism Officer AQL Acceptable Quality Limit BFR Basic Facilities Requirement CAC Common Access card

CAD Computer Aided Design CDRL Contract Data Requirements List CFR Code of Federal Regulations CI Counter Intelligence COR Contracting Officer Representative CORT Contracting Officer Representative Tracking DFARS Defense Federal Acquisition Regulation Supplement DOD Department of Defense DODD Department of Defense Directive DON Department of the Navy PWD Public Works Department EMS Environmental Management System FAR Federal Acquisition Regulation FPCON Force Protection Condition FPD Facilities Planning Document GFEBS General Funds Enterprise Business System GIS Geographic Information Systems GSO Garrison Security Office HAZNAT Hazardous Materials HQDA Headquarters, Department of the Army IA Information Assurance IAT Information Assurance Technician IAW In accordance with ISO International Organization of Standardization IT Information Technology KO Contracting Officer NACI National Agency Check with Inquiries OCI Organizational Conflict of Interest O&M Operations and Maintenance OPSEC Operational Security MOA Memorandum of Agreement MOU Memorandum of Understanding MS Microsoft NAVFAC Naval Facilities Command NSWCCD Naval Surface Warfare Center, Carderock Division POC Point of Contact PR Purchase Requisition PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Plan ROM Rough Order of Magnitude TARP Threat Awareness Reporting Program TE Technical Exhibit

UFGS United Facilities Guide Specifications USC United States Code VCC Visitor Control Center WAWF Wide Area Workflow WCS Work Coordination System

3.0 GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services:

The Government will not provide any services.

3.2 Facilities:

The Government will provide the Contractor access to work space for the Contractor staff, as necessary to perform services at NSWCCD, West Bethesda, MD. The Contractor is responsible for maintaining and keeping track of government furnished facilities and equipment.

3.3 Utilities:

The Government will provide utilities. The Contractor shall instruct all employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment and Materials:

The government will furnish weights for load testing.

4.0 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General:

The Contractor shall furnish all supervision, supplies, equipment, materials, tools, and services required to perform work under this contract that are not listed under Part 5 of this PWS.

5.0 PERFORMANCE REQUIREMENTS:

5.1 Annual Inspections:

The contractor shall provide all of the tools, equipment, supplies, labor, and personnel to perform all annual inspections of all categories of cranes located at NSWCCD. Inspections shall be performed annually and inspections must be performed no later than five (5) days prior to the anniversary of the previous inspection. No crane shall exceed its anniversary of the previous inspection. Inspections shall be performed in accordance with NAVFAC P-307 Appendix D.

The contractor shall ensure the equipment remains in proper operating order, clean, and maintained to include all fluids and lubricants. The contractor shall properly document any deficiencies noted and monitor (as defined by OSHA 1926.1412 and NAVFAC P-307), repair or replace any components not meeting or exceeding the current standard. All Federal, State and

Local laws and regulations shall be followed. Best industry practices shall be followed.

Replacement parts must meet or exceed current standards with P-307, Manufacturer’s and industry recommended best practices. Upon completion of inspections the Contractor shall provide all required certifications or re-certifications. All deficiencies shall be noted on a form equal to Figure 3-1 of NAVFAC P-307.

STD: All categories of cranes shall be inspected annually.

AQL: Cranes inspected and certified to 100% compliance annually.

STD: Repairs and repair of or replacement parts within 10 days of identification.

AQL: 95% compliance, 100% compliance within 30 days.

Deliverables: Contractor generated report and certification documents for cranes

5.2 Weight/Load Testing:

The contractor shall provide all of the tools, equipment, supplies, labor, and personnel to perform all required weight testing of all categories of cranes located at NSWCCD. Weight testing shall be performed no later than five (5) days prior to the 4th anniversary of the previous load test (every 4 years) as defined in NAVFAC P-307 4.4.1. Weight testing shall be completed outside of the quadrennial schedule each time a repair is made that affects the crane’s load bearing capability. This is further defined in NAVFAC P-307 4.4.2.1. If the Crane Shop Supervisor has reason to believe a crane requires a load test due to any lift, inspection, repair, or modification, they shall request in writing a load test. The contractor shall supply ten (10) load tests in addition to the quadrennial schedule per year. All load tests shall be performed in accordance with NAVFAC P-307 Appendix E.

STD: The contractor shall provide Load Testing for each crane on a quadrennial schedule and 10 additional load tests per year.

AQL: All categories of cranes shall be load tested 5 days prior to the 4th anniversary of the previous load test to 100% compliance AQL: 10 Load test Service tickets per year (in addition to quadrennial schedule) to 100% compliance Deliverables: Contractor generated report and certification documents for cranes

5.3 Monthly Inspections:

The contractor shall perform monthly inspections on all categories of cranes located at NSWC- Carderock. Monthly inspections shall include all required testing and review of the basic operating components of the crane. This includes but not limited to: pulleys, cables, brakes, hooks, hydraulic lines, power plants, and all safety features to ensure the equipment is ready for operational use. Monthly inspections also include rigging gear. There is approximately 4,000 pieces of rigging gear, including straps, hooks, chains, carabineers, pulleys, block and tackles, and all other equipment requiring an annual or bi-annual inspection to maintain its certification in accordance with NAVFAC P-307 Table 14-1. The Contractor shall submit a monthly report.

This report shall include the inspections

STD: Monthly inspections of all categories of cranes.

AQL: All Cranes are inspected within 30 days of previous inspection to 95% compliance and 100% compliance within 45 days.

Deliverables: Contractor generated report the first working day of each month.

5.4 Preventative/Basic Maintenance:

The contractor shall provide preventative maintenance and basic maintenance services to all cranes. This shall be performed in conjunction with annual and monthly inspections.

Maintenance shall include items such as, but not limited to, adjusting brake systems, changing fluids, adding lubricants, tightening/loosening bolts, adjusting springs, and other key functions necessary to keep cranes operating as intended. All labor for maintenance shall be funded through CLIN 0001 and materials shall be funded through CLIN 0002. All preventative/basic maintenance shall be in accordance with NAVFAC P-307 and manufacturer specifications.

Maintenance shall be documented in the contractor generated report.

STD: Contractor shall perform all preventative/basic maintenance AQL: Contractor shall perform all preventative maintenance in intervals assigned by NAVFAC P-307 and Manufacturer specifications to 95% compliance within five (5) days and 100% compliance within ten (10) days.

Deliverables: Contractor generated report.

5.5 Service Requests:

The contractor shall respond to service calls for troubleshooting and repairs. Service calls shall not exceed $2,500 individually. All service calls shall be funded via CLIN 0002. Service calls shall be submitted through the service desk and coordinated with the Crane Shop Supervisor.

The contractor shall report on site within 30 minutes for emergency calls and two (2) hours for non-emergency calls. Emergency/non-emergency calls shall be dictated by the crane shop supervisor dependent on the need of the crane. The contractor shall provide all labor, personnel, equipment, supplies, transportation, and tools to place the crane back in operational service in compliance with all Federal, State and Local regulations. If returning the crane to an operational status would exceed $2,500.00, a proposal from the contractor to the COR shall be provided that includes all criteria identified in section 1.3.9. All repairs exceeding $2,500.00 shall be addressed in section 5.6- repairs. The Contractor shall provide a service order status summary report containing materials and services performed. Service calls shall include all cranes, of all types and categories on site at NSWCCD.

STD: Service call response.

AQL: Respond to emergency service calls within 30 minutes to 95% compliance and 100% compliance within 1 hour.

AQL: Respond to non-emergency service calls within two (2) hours to 95% compliance and 100% compliance within one (1) working day.

Deliverables: Contractor generated report

5.6 Repairs:

All repairs that exceed $2,500.00 (as defined in section 5.5- Service Requests) shall result in the submission of a contractor generated proposal as outlined in section 1.3.9- Submittals. Proposals shall be submitted within two (2) working days of the service request to the COR for review and approval. All repairs and service requests shall be funded under CLIN 0002. Repairs shall be complete in the time designated in the contractor proposal. No work above the $2,500.00 threshold shall commence until the COR approves the proposal. If the COR does not approve the proposal, the repair shall be submitted to the KO for contract modification. Only a warranted KO can approve a contract modification. Upon completion of a repair, as-built drawings shall be submitted to the COR and project management.

AQL: Proposals shall be submitted within two days of service request if the cost exceeds the $2,500.00 to 100% compliance.

AQL: All approved work shall be completed within the proposed timeframe to 90% compliance and 100% compliance within 15 calendar days.

Deliverables: As-Built drawings, contractor generated proposals.

5.7 Documentation:

The contractor shall perform proper documentation that meets the standards of NAVFAC P-307 for all procedures and inspections performed on all cranes. This includes properly tagging equipment with its certification and expiration date, maintaining files of all crane certifications and readily producing files upon request of the crane shop supervisor. Documentation shall be professional and free of errors or mistakes. Documentation shall include technical writing, accurate accounts of services performed, and deemed acceptable by the crane shop supervisor.

Standard: The contractor shall perform proper documentation in compliance with

NAVFAC P-307.

AQL: Documentation is clear, concise, free of errors, NAVFAC P-307 compliant, and readily available to the crane shop supervisor to 90% compliance and corrected to 100% compliance within 24 hours of notification.

Deliverables: Contractor Generated Report

6.0 Technical Exhibits:

Contract Data Requirements List (CDRLS) QASP Matrix Incident report form Inventory lists

7.0 Applicable Publications/Technical directives

EM 385-1-1

OSHA 1910

NAVFAV P-307

HAZMAT/HAZ Waste 40 CFR 262, 263, 264

Contract Data Requirements List

Project Name: Crane Maintenance

Contract Number:

Data

Paragraph Numbe

Contracting Officer

COR

Shop Supervisor

Date Due

Date Received

Quality Control Plan

1.3.4

X

Within 10 work days of award. Provide revisions within 5 work days of proposed changes.

QCM (Quality Control Manager) 1.3.4.2 X Prior to KT award Certification and Licenses 1.4.1.2 X Within 30 Days after award Weight Handling Equipment Accident Report

1.9

Within 1 working day of the accident

Incident Report

1.9, 1.10.1

Within 1 working day of the incident

Safety Plan

1.11

Within 10 work days of award. Provide revisions within 5 work days of proposed changes due to site or work conditions.

SSHO (Site Safety and Health Officer) 1.11.1 X Prior to KT award Annual Inspection, testing, and certification documents.

5.1, 5.7

First work day of each month

Contractor generated report with previous, current and future load rest dates and schedules.

5.2, 5.7

Load test certification documents. 5.2, 5.7 X X First work day of each month Contractor generated inspection report. 5.3, 5.7 X X First work day of each month Contractor generated maintenance report. 5.4, 5.7 X X First work day of each month Contractor generated Service Order status/service call summary report.

5.5, 5.7

Contractor generated repair proposals.

5.6, 5.7 two working days of service request

As-Builts upon completion 5.6, 5.7 X X Upon completion of repair

QASP Matrix

Project Name:

Crane Maintenance

Contract Number:

Date:

Section Standard AQL Rating

1.4.1.2 Crane

Maintenance Technician

The contractor shall be Qualified by a Nationally Accredited agency to inspect and repair Category 2 and 3 cranes IAW NAVFAC P-307 section 7 appendix N and NAVFAC P section 1.4.

95% Accurate at time of contract award, and 100% compliance within 30 days of award.

The Contractor shall carry a MD Class A license or equivalent.

95% Accurate at time of contract award and 100% compliance within 30 days of award.

5.1 Annual

Inspections

The contractor shall complete all annual inspections five (5) days prior to the anniversary of the previous inspection.

100% compliance.

The contractor shall repair or replace all broken and damaged parts with equal or greater parts within 10 work days of…