Amendment 02--RFP NSCF-373754-SH.pdf

AMENDMENT TO SOLICITATION

AMENDMENT NO.

DATE OF AMENDMENT:

October 14, 2025

SOLICITATION NO.

RFP NSCF-373754-SH

DATE ISSUED:

October 01, 2025

PROJECT NO.

N/A

PROPOSAL DUE DATE:

October 17, 2025

TITLE OF PROJECT:

SHIELD BLOCK TRANSPORTATION

Offerors must acknowledge this Amendment prior to the hour and date set forth in the solicitation by one of the following methods:

1. By completing the Representations, Certifications and Acknowledgments (PUR-466), or

2. By separate fax, letter, or email.

If by virtue of this Amendment you desire to change a proposal already submitted, such change may be made by email, provided such email clearly references the Solicitation number and this Amendment number and is received prior to the proposal due date.

This Amendment is providing additional information on the items below

I. PROPOSAL DUE DATE CHANGE:

Proposal due date changed from October 15, 2025 to October 17, 2025.

II. SAMPLE CONTRACT:

Section B2. Prices has been deleted in its entirety and replaced by the following:

“B2. Prices

The Subcontractor shall provide the supplies or services at the prices shown in the table below.

Subcontract

Line Item

Number

(SLIN)

Description

Unit Prices and

Subcontract Type

1 Shield Block Delivery (2 blocks per load) Base Period

– from Award Date to Dec 31, 2026

Per load $TBD

The total funded amount at the time of Subcontract award for the base term (SLIN 1) is $TBD. This amount may not be exceeded without written authorization from the Procurement Specialist.

Base Fuel Cost, based on 120 gallons per trip, shall also be a pricing component of this Subcontract for determining economic price adjustments related to changes in fuel costs throughout the period of performance, including any option terms exercised, in accordance with Section I2. Economic Price

Adjustment - Fuel Surcharge Clause. The Base Fuel Cost to be used when calculating the 10% Economic

Price Adjustment is: $TBD per gallon. Economic price adjustments only become applicable when the price of fuel fluctuates beyond the 10% range; below $TBD/gallon and above $TBD/gallon.”

III. QUESTIONS/RESPONSES:

11. Please describe access for load and drop?

Access is sufficient for OTR equipment and has been utilized for ~400 deliveries to date.

12. Please identify if during the contract award weekly production rate produced will be coordinated by government, vendor, or transporter?

Weekly production/availability will be coordinated by FFDG.

13. Will the minimum delivery be fixed, and not subject to increase or decrease? Or is the minimum 50 and maximum 100?

The exact delivered loads will depend on how many deliveries are completed under the current contract through November 2025 and the exact production of shield blocks. The minimum quantity of 50 should be able to be maintained.

14. Is deadheading reimbursable?

No.

15. Is each load to be bonded?

No.

16. Can the USGS estimate the project management personnel usage in annual number of hours required for coordination of transportation? (i.e. what is the expectations?)

The level of coordination required may vary depending on the Offeror’s operational approach, communication practices, and logistical models. Therefore, we are not in a position to estimate the number of hours that will be required by the Offeror’s project management personnel. We encourage Offerors to assess their own project management needs based on the scope and scale of services proposed.

17. Was a prior contract awarded under this request? Can we have the contract details? Is there a procurement threshold?

This is a new RFP. There is a current contract set to expire soon. FFDG will not disclose the current contract details. No, there is no procurement threshold.

18. Will production be continuous or will there be gaps in production?

There will be gaps in production of the shield blocks based on seasonal production melts, availability of scrap metal for melts and processing of the blacks. The rate of loads has been leveled in the past to coordinate steady regulars loads for transportation.

19. Will company drivers and/or brokered drivers be required to comply with any background checks and/or any other regulations requiring government response prior to delivery?

Please read the Terms and Conditions (J-2).

20. What is the process for this bid?

Please read the entire RFP. Pay attention to items required in Section L.

21. Is the RFP just for Transportation? We only need to complete the transportation RFP, if that is what we are hoping to be awarded?

This RFP No. NSCF-373754-SH is for transportation services only. Please respond to this RFP if you are interested.

22. Where do you sign or acknowledge changes?

(3) options are available

a) sign the individual amendment(s) and send them to shorton@fnal.gov.

b) send an email to shorton@fnal.gov acknowledging the amendment(s). in the body of the email.

c) Complete and sign the SARC form (K-2). It should be noted that a responsive proposal includes the submittal of the SARC form in addition to other requirement listed in the RFP.

23. What/where is the price/contractual proposal volume.

Please review Section L – particularly L1, L12 and L18.

mailto:shorton@fnal.gov mailto:shorton@fnal.gov

24. In reference to the Safety Plan and Quality Assurance plan, are you looking for an ISO 9001:2015 type document? If not, please advise There are no ISO requirements for THIS RFP. If your company has a Safety Plan and/or a Quality Assurance plan, please submit them.

25. In reference to the Loading, Blocking, and Bracing Plan, will the transmat's be provided or is the driver responsible for supplying these mats?

The cribbage materials will be provided by Energy Solutions

26. Do the driver's supply the 4x6 boards and 2x6 wood to secure the blocks? Or will they be provided?

27. Are the drivers required to provide the 30 equally spaced 16d common nails (3-1/8", 0.162 diameter) and to perform the securement? Or will a site crew be available to supply materials and handle the securement for each load?

28. We subcontract out, just about everything we do, will the 70% disqualify us?

Per SARC, page 5, section 4.c " Offeror represents that it will not subcontract more than 70 percent of the total cost of the work to be performed under any cost reimbursement subcontract greater than the Simplified Acquisition Threshold issued by FermiForward;" This is a FIRM FIXED PRICE subcontract.

29. Is there an opportunity to red line any of the terms or conditions?

Please review Section L.14

30. Would (4) loads a week be the extreme or norm?

The number of loads each week is dependent on the number of blocks ready for shipment at Energy Solutions. The norm to date has been three (3) loads per week. This could be increased if in coordination with Energy Solutions they would like to clear ready blocks from their yard. Each time shipping services are requested FFDG requests if the shipping order can be supported by Energy Solutions and the Block Transporter.

31. We can offer greater price options if we could determine a weekly pickup & drop schedule if possible or is "White Glove" service and safety your main concern?

We are not familiar with the term "White Glove Service". The blocks have been historically been picked up on either Mondays or Wednesdays and delivered the following day on Tuesdays or Thursdays. Each week's deliveries are dependent on the availability of blocks at Energy Solutions.

32. Do you have dimensions or pictures of the "Shield Blocks" if not is it possible for our scout team to view the pick area and items to be shipped? (we can have our two person team there next week for visual purposes only) The dimensions of the blocks are included in the RFP (J-4). All loading and unloading logistics are provided by either Energy Solutions or FFDG.

33. We are pricing this as an " ALL INCLUSIVE" project. Are there any special requests for services you wish to include ?

All services we request pricing for are reflected in the RFP and in the per load unit price.

34. Insurance question: We do not carry worker's compensation; [however] we carry contingency coverage for both auto and cargo, ensuring double protection for your operations. Would this structure present any issues without submission if we clearly outline it in our proposal?

Please provide evidence that your company's employees are covered . All potential offerors are responsible to ensure their lower tier subs are covered by worker's comp policy.

35. Will a sign bill of lading suffice as acceptance of delivery? Or is there a specific Fermi form?

Yes, a sign bill of lading will suffice.

36. For insurance (J-5), will general liability for brokers along with proof of carrier insurance meet all requirements? Or do you require all coverage at the broker level?

All Offerors must follow the minimum insurance requirements. Please review section 2 and 7 of the Insurance Requirements for Onsite Non-Professional Services (J-5) & question 34 above.

37. Do you want pricing for Option 1, Option 2 and Option 3?

Yes

38. Is the total load amount 300 blocks over the course of 3 years?

Our estimated block count is between 250-300 over 4 years.

39. Are we able to use dry vans or Flat bed trailers?

Flat beds

Attachments: RFP No. NSCF-373754-SH rev

ALL OTHER TERMS AND CONDITIONS AS REFERENCED UNDER THIS SUBJECT RFP

REMAIN UNCHANGED.

FERMI FORWARD DISCOVERY GROUP, LLC

P.O. BOX 500

MS 500

BATAVIA, IL 60510

Sharlene Horton LBNF/DUNE-US Procurement Specialist

630.840.2407