Attachment_D1_-_Final.pdf

STATEMENT OF WORK – (COMPLETION-TYPE)

ATTACHMENT D.1

NRC-HQ-60-15-R-0001

STATEMENT OF WORK

(Completion-type)

Contents

D.1 Title of Project D.2 Introduction D.3 Background D.4 Objective D.5 Type of Contract Contemplated D.6 Scope of Work D.7 Work Requirements

D.7.1 Specific Tasks D.7.2 Contractor Skill Requirements D.7.3 Period of Performance D.7.4 Results/Deliverables

D.7.4.1 List Deliverables by Task D.7.4.2 Description of Deliverables

D.8 Estimated Materials Required D.9 Reporting Requirements D.10 Publications D.11 Government-Furnished Property D.12 Access to Government Property and Facilities D.13 Place of Performance D.14 Recognized Holidays D.15 Hours of Operation D.16 Security Requirements D.17 Physical Security D.18 Post-award Orientation (kickoff) or Periodic Progress Meetings D.19 Contracting Officer’s Representative (COR) D.20 Key Personnel D.21 Key Personnel Qualification Requirements D.22 General – Contractor Personnel D.23 Phase In/Phase Out Period D.24 Applicable Publications (Current Editions) D.25 Other Considerations

ATTACHMENT A - STANDARD DEFINITIONS & ACRONYMS

STATEMENT OF WORK

(Completion-type)

D.1 Title of Project

This is a non-personal services contract to provide technical support for the Radiological Assessment System for Consequence Analysis (RASCAL) computer code and emergency response assessment tools for the NRC Operations Center.

D.2 Introduction

The mission of the NRC is to license and regulate the nation’s use of byproduct, source and special nuclear materials to ensure adequate protection and public health and safety, promote the common defense and security, and protect the environment. In the event of a radiological incident involving these materials the NRC Operations Center Protective Measures Team (PMT) will assemble to assess the consequences of any radiological release and to assure that appropriate protective actions can be taken. The PMT makes use of a variety of technical assessment tools in the NRC Operations Center. This project directly supports the maintenance and continued improvement of the technical assessment tools used by the PMT.

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform support for the RASCAL computer code and emergency response assessment tools for the NRC Operations Center as defined in this SOW, except for those items specified as Government-furnished property and services. The contractor shall perform to the standards in this contract.

D.3 Background

The NRC Operations Center is operated by the NRC Office of Nuclear Security and Incident Response and staffed by several teams in the event of a radiological incident, including the PMT. During a radiological emergency the PMT will assemble to assess the consequences of any radiological release and to perform independent calculations to verify that protective actions decisions recommended to State and local officials by the licensees are adequate.

The primary technical assessment tool used by the PMT is the RASCAL computer code, which calculates radiological accident consequences for nuclear power plants, fuel cycle facilities and radioactive materials releases. The RASCAL dose projection results may be integrated with geographic information system (GIS) tools (such as

ArcView, Topo USA, and Street Atlas) for display and spatial analysis and the Response Computer System which allows the display, sharing, and archiving of files.

These assessment tools are continually being upgraded to meet new requirements and to be kept compatible with each other. Additionally, lessons learned from exercises, tests, and responses to real events may also require improvements in the assessment tools themselves, in the way training on the assessment tools is conducted, and in the procedures for using the assessment tools. Therefore, it is a continuing effort to improve the assessment tools, to train responders to use the updated assessment tools, to develop training materials for use in the training, and to develop procedures for using the assessment tools.

D.4 Objective

The contractor shall provide training and the technical support needed for the planning, development, upgrading, and documentation of the RASCAL computer code and the technical assessment tools used by the PMT in the NRC Operations Center.

D.5 Type of Contract Contemplated

The contract type contemplated for this requirement is Fixed Price with a 100% set-aside for small business.

D.6 Scope of Work

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this SOW. The contractor shall provide all necessary qualified personnel to provide technical support for the RASCAL computer code and emergency response PMT technical assessment tools for the NRC Operations Center. Additionally by the direction of the COR, the contractor shall provide RASCAL-related support (e.g.

code distribution, invoicing and fee collection) for the Radiation Protection Code Analysis and Maintenance Program (RAMP).

D.7 Work Requirements

D.7.1 Specific Tasks

The contractor shall perform the following tasks and sub-tasks:

Task 1: RASCAL Maintenance and Development

Provide technical support to update the graphic user interface (GUI) and computational modules of RASCAL to include, but not limited to, changes to incorporate the results of new research, to expand the capabilities of the code, to fix errors in the code, and to improve the clarity and usability of GUI as detailed below.

1. Develop a more advance GUI that contains a varied selection of parameter values for the expert RASCAL users.

2. Develop a module to input nuclear power plant parameters for facilities located outside the United States.

3. Develop the capability to import and export data (e.g. meteorological and source term) from a wide range of data formats.

4. Develop setup and configuration tools for the sharing of RASCAL data with

Federal, domestic and international organizations.

5. Develop and improve the RASCAL help message file to provide the user with technically relevant information and links to technical references.

6. Develop a living “RASCAL Planning Document” to guide the maintenance and development of current and future releases of the code.

7. Develop user interface capabilities for incorporating meteorological data retrieval software developed under a separate contract. This shall include development and testing of the software for proper integration within the RASCAL GUI.

8. Develop the capability to properly install and configure upgraded RASCAL programs on platforms specified by the COR.

9. Perform verification and validation (V&V) testing of new models and features added to the RASCAL code. Additionally, the contractor shall develop and maintain a software quality assurance (QA) plan to ensure that the RASCAL code conforms to established technical requirements. This should, at a minimum, include accepted software QA procedures, as set forth in NUREG/BR- 0167, “Software Quality Assurance Program and Guidelines,” and include documentation and version control procedures for the RASCAL code.

10. Programming support in the customization and modification of the PMT GIS user interface.

Base year and option year one through four:

Estimated Effort: 901 hours/yr.

Completion Date: 1 year after award of the base and each option year contract

Task 2: Support to the NRC Operations Center PMT

Support the NRC Operations Center PMT including: source term and atmospheric dispersion and transport support for the Dose Assessor, ArcView, Topo USA, and Street Atlas, support for the GIS Analyst and meteorological data processor, and automated meteorological data download support to the meteorologists and other PMT staff members as needed.

1. Support to the NRC Operations Center and COR to organize lessons learned from training exercises and to incorporate them into future versions of the RASCALs User’s Guide.

2. Develop and maintain the RASCAL user’s guide to include exercises on generating source terms form various types of facilities (e.g. nuclear power plants, spent fuel pools, fuel cycle facilities and other types of radioactive material releases), retrieving meteorological data, and the use of the PMT mapping tools for making protective action decisions. Additionally, as directed by the COR, update training and instructional material, to include updates of the NRC Operations Center instructions manuals and other training materials (e.g.

power point slides and handouts).

3. Develop, maintain and update, as directed by the COR, a user’s guide on the use of the PMT mapping tools to include use of the latest version of the ArcView-based system from Remote Sensing Laboratories (RSL), the TopoUSA, Street Atlas, and LandView tools.

4. Develop and maintain a user’s guide and procedures on how to methods used to retrieve meteorological data for use by RASCAL.

Estimated Effort: 450 hours/yr.

Task 3: RASCAL and PMT Training

Support the NRC in conducting RASCAL training for NRC staff (Headquarters and Regional personnel) and other domestic RASCAL users (State and local officials) depending the availability of space at these training sessions. This support will include collaborating with the NRC on developing PowerPoint presentations, student handouts, RASCAL didactic training and updates to the RASCAL user’s guide as directed by the

COR.

1. Conduct RASCAL training twice per year for NRC Headquarters and once per year each of the four NRC Regional offices. The class size is anticipated to be no greater than 25 students and no fewer than 12 students. The course dates shall be established by mutual agreement between the COR and contractor.

2. Prepare and update training material, as directed by the COR, to support the

NRC Operations Center to include updating existing student training workbook and other training materials, i.e. power point slides and handouts.

3. Provide training on the use of the PMT mapping tools and on the retrieval of meteorological data based on the user’s guide developed to include lecture and hands-on exercises. It is estimated that one training session will be held annually at NRC Headquarters in Rockville, Maryland that will last 6 hours.

Estimated Effort: 179 hours/yr.

Task 4: Development and Update of RASCAL Documentation (NUREGS)

Maintain and update the RASCAL NUREGs for the user’s guide and the description of models and methods as directed by the COR. Additionally, the contractor, technical monitor and COR shall review and revise the RASCAL user’s guide NUREG annually at the end of each year of the contract to incorporate lessons learned from training sessions and exercises. The NRC will capture each final NUREG-series publication in its native application and the final manuscript will be approved by the COR.

Estimated Effort: 90 hours/yr.

Task 5: Coordination and Knowledge Transfer with RAMP

Provide RASCAL-related user support to the RAMP contractor and RAMP members as directed by the COR.

1. Provide support to the RASCAL/RAMP community as needed by RASCAL users and RAMP contracts and agreements for the RASCAL and International RASCAL (INTERRAS) codes. This includes providing ongoing RASCAL technical and logistical assistance to the NRC Staff as the needs of the RASCAL/RAMP Program change.

2. Assume responsibility for RASCAL invoicing and fee collection in accordance with the standard fee structure used by NRC (see http://www.nrc.gov/about-nrc/regulatory/research/obtainingcodes.html) for obtaining access to its codes.

This fee collection standard is used for Research and Development of the RASCAL code and is part of the RAMP program.

3. Collect funds received by the contractor from RASCAL users or other authorized code users (i.e. RAMP members) for services required under this contract.

When the contractor bills NRC for reimbursement, it shall be credited to this contract and such credit deducted from the next invoice submitted to the NRC for payment. Invoices shall clearly track these credits as a separate item, including current and cumulative totals. The NRC may, at its discretion, also direct the contractor to manage the disbursement and collection of signed non-disclosure agreements with potential code users (the NRC currently handles this function itself). When all supporting documentation has been filed and fees have been paid, the NRC will provide authorization via e-mail to the contractor, to distribute the code to the approved RASCAL user (e.g. international RAMP members that have international RAMP agreements in place).

4. Insert a disclaimer clause, point of contact and help contact request on the

RASCAL codes that will be distributed to the RAMP community.

Task 6: Technical Support and Consultation

Provide technical assistance to the COR to include knowledge management activities and assisting in the diagnosis of RASCAL coding errors (bugs). The contractor shall also provide technical support to the NRC staff (PMT members) in the form of technical presentations and tutorial sessions, conference calls, meetings, and written correspondence to assist the NRC staff with code development and maintenance functions. All technical assistance requests shall be coordinated via email through the

COR.

http://www.nrc.gov/about-nrc/regulatory/research/obtainingcodes.html http://www.nrc.gov/about-nrc/regulatory/research/obtainingcodes.html

D.7.2 Contractor Skill Requirements

The contractor shall provide personnel with the following qualifications to support the tasks as delineated in this SOW.

1. General understanding of specific NRC emergency response responsibilities, duties, functions, and assessment tools at Headquarters, the Regional offices, and emergency sites as found in the following NRC regulations: 10 CFR Part 50, Appendix E, NUREG-0654, and NUREG 0728, Rev. 4, NRC Incident Response Plan.

2. Familiarity with the analytical methods used by the RASCAL model (as described in NUREG-1940, NUREG-1940 Supplement 1, NUREG-1228, NUREG-1465, NUREG/BR-0150, Rev. 5,) to the extent sufficient to advise NRC both technically and operationally on possible modifications.

3. General knowledge of atmospheric dispersion modelling parameters and specific knowledge of meteorological information that are used as inputs to the meteorological data processor in the RASCAL.

4. Familiarity with Windows-based computers, Microsoft Windows operating systems, database and graphic software (e.g. Microsoft Access, Excel and Visual Basic), and peripheral equipment (e.g. printers and video projectors) used by the NRC to support the PMT. Additionally, personnel shall have experience in the programming of computers using the following languages: Fortran, C/C++, and Visual Basic. Also, personnel shall have experience integrating mixed-language computer codes and developing programs and user-interfaces for the Windows operating system, especially scientific applications.

5. Knowledge of the technical basis for emergency response sufficient to develop help systems for RASCAL including the use of HTML help authoring tools (such as MadCap Flare). Experience developing installation programs for Windows-based applications that support the variety of operating systems on which developed applications will be run.

6. Experience with atmospheric dispersion and dose models (such as MESOI, MESORAD, TADPUFF, and TADPLUME).

7. Experience with the ESRI ArcView geographic information system software including use of the program and the development of customizations using ArcObjects and Visual Basic.

8. Experience in training others in the use of technical assessment tools. This should include the development of training materials, course design, and course delivery.

9. Experience in performing software V&V testing and software QA checks. This should, at a minimum, include knowledge of the accepted software QA procedures, as set forth in NUREG/BR-0167, “Software Quality Assurance Program and Guidelines.”

D.7.3 Period of Performance

The estimated period of performance of this contract is five years, including one twelve-month base period and four twelve-month option periods.

D.7.4 Results/Deliverables

D.7.4.1 List Deliverables by Task

Base Year of Contract Task Deliverable Due

1 MLSR documentation of RASCAL maintenance and development work completed.

MLSR due by the 20th of the following month.

2 MLSR documentation of work done supporting the NRC Operations Center and PMT.

MLSR due by the 20th of the following month.

Conduct annual RASCAL training at the NRC Headquarters and Regional Offices as directed by the COR.

Before end of the base year (as directed by the COR).

Provide draft version of the revised RASCAL User’s Guide (NUREG) to the COR for NRC review and comment.

2 months before the end of the base year.

Provide final draft of the revised RASCAL User’s Guide (NUREG).

End of the base year.

Provide draft version of the RASCAL Technical Manual (NUREG) to the COR for review and approval as changes are made to models and methods incorporated into the RASCAL code. (as directed by the COR)

Provide the final version of the RASCAL Technical Manual (NUREG) to the COR for approval.

One month before end of the base year (as directed by the COR).

End of the base year.

5 MLSR documentation of RAMP coordination and knowledge transfer work completed.

MLSR due by the 20th of the following month.

6 MLSR documentation of RASCAL technical support and consultation work completed.

MLSR due by the 20th of the following month.

Option Year One of Contract

1 MLSR documentation of RASCAL maintenance and development work completed.

MLSR due by the 20th of the following month.

2 MLSR documentation of work done supporting the NRC Operations Center PMT.

MLSR due by the 20th of the following month.

Conduct annual RASCAL training at the NRC Headquarters and Regional Offices as directed by the COR.

Before end of the 1st option year (as directed by the COR).

Provide draft version of the revised RASCAL User’s Guide (NUREG) to the COR for NRC review and comment.

2 months before the end of the 1st option year.

Provide final draft of the revised RASCAL User’s Guide (NUREG).

End of the 1st option year.

Provide draft version of the RASCAL Technical Manual (NUREG) to the COR for review and approval as changes are made to models and methods incorporated into the RASCAL code. (as directed by the COR)

Provide the final version of the RASCAL Technical Manual (NUREG) to the COR for approval.

One month before end of the 1st option year (as directed by the

COR).

End of the 1st option

5 MLSR documentation of RAMP coordination and knowledge transfer work completed.

MLSR due by the 20th of the following month.

6 MLSR documentation of RASCAL technical support and consultation work completed.

MLSR due by the

Option Year Two of Contract

1 MLSR documentation of RASCAL maintenance and development work completed.

MLSR due by the 20th of the following month.

2 MLSR documentation of work done supporting the NRC Operations Center PMT.

MLSR due by the 20th of the following month.

Conduct annual RASCAL training at the NRC Headquarters and Regional Offices as directed by the COR.

Before end of the 2nd option year (as directed by the COR).

Provide draft version of the revised RASCAL User’s Guide (NUREG) to the COR for NRC review and comment.

2 months before the end of the 2nd option year.

Provide final draft of the revised RASCAL User’s Guide (NUREG).

End of the 2nd option year.

Provide draft version of the RASCAL Technical Manual (NUREG) to the COR for review and approval as changes are made to models and methods incorporated into the RASCAL code. (as directed by the COR)

Provide the final version of the RASCAL Technical Manual (NUREG) to the COR for approval.

One month before end of the 2nd option year (as directed by the COR).

End of the 2nd option

5 MLSR documentation of RAMP coordination and knowledge transfer work completed.

MLSR due by the 20th of the following month.

6 MLSR documentation of RASCAL technical support and consultation work completed.

MLSR due by the

Option Year Three of Contract Task Deliverable Due

1 MLSR documentation of RASCAL maintenance and development work completed.

MLSR due by the 20th of the following month.

2 MLSR documentation of work done supporting the NRC Operations Center PMT.

MLSR due by the 20th of the following month.

Conduct annual RASCAL training at the NRC Headquarters and Regional Offices as directed by the COR.

Before end of the 3rd option year (as directed by the COR).

Provide draft version of the revised RASCAL User’s Guide (NUREG) to the COR for NRC review and comment.

2 months before the end of the 3rd option year.

Provide final draft of the revised RASCAL User’s Guide (NUREG).

End of the 3rd option year.

Provide draft version of the RASCAL Technical Manual (NUREG) to the COR for review and approval as changes are made to models and methods incorporated into the RASCAL code. (as directed by the COR)

Provide the final version of the RASCAL Technical Manual (NUREG) to the COR for approval.

One month before end of the 3rd option year

End of the 3rd option knowledge transfer work completed.

MLSR due by the 20th of the following month.

6 MLSR documentation of RASCAL technical support and consultation work completed.

MLSR due by the

Option Year Four of Contract

1 MLSR documentation of RASCAL maintenance and development work completed.

MLSR due by the 20th of the following month.

2 MLSR documentation of work done supporting the NRC Operations Center PMT.

MLSR due by the

Conduct annual RASCAL training at the NRC Headquarters and Regional Offices as directed by the COR.

Before end of the 4th option year (as directed by the COR).

The contractor provide draft version of the revised RASCAL User’s Guide (NUREG) to the COR for NRC review and comment.

2 months before the end of the 4th option year.

The contractor provides final draft of the revised RASCAL User’s Guide (NUREG).

End of the 4th option year.

The contractor provides draft version of the RASCAL Technical Manual (NUREG) to the COR for review and approval as changes are made to models and methods incorporated into the RASCAL code. (as directed by the COR)

Provide the final version of the RASCAL Technical Manual (NUREG) to the COR for approval.

One month before end of the 4th option year

End of 4th option year.

knowledge transfer work completed.

MLSR due by the 20th of the following month.

6 MLSR documentation of RASCAL technical support and consultation work completed.

MLSR due by the

For each of the above deliverables, the COR will provide written comments on draft documents submitted by the Contractor within 14 business days of receipt of MSLRs and 90 calendar days of receipt of the NUREGs.

D.8 Estimated Materials Required

None.

D.9 Reporting Requirements

The Monthly Letter Status Report (MLSR) individually reports on the progress made on each task. See the paragraph below for further requirements for the MLSR. In addition, for each task for which a code design is requested in the task description, the contractor shall prepare a report documenting the design, requirements, success criteria, and proposed test procedures that shall be included as part of the MLSR and be delivered to the COR BEFORE any development is carried out to implement the subject design.

Upon receiving approval from the COR (via email or written letter), the contractor shall proceed with implementing the code design.

An MLSR shall be submitted to the COR by the 20th of the month following the month to be reported with copies provided to the following:

Resource Name: RESDSAMLSR.Resource@nrc.gov John.Tomon@nrc.gov

The MLSR shall identify the title of the project, the job code, the principal Investigator, the period of performance, and the reporting period; summarize each month’s technical progress, the monthly spending, total spending to date, and the remaining funds; and shall contain information as directed in NRC Management Directive 11.1. Any administrative or technical difficulties that may affect the schedule or costs of the project shall be included in the MLSR. In addition, any such difficulties shall immediately brought to the attention of the COR as soon as they are identified.

D.10 Publications

RES encourages the publication of the scientific results from RES-sponsored programs in referenced scientific and engineering journals, as appropriate. If the contractor proposes to publish in the open literature or present the information at a meeting in addition to submitting the required technical reports, prior written approval of the proposed article or presentation shall be obtained from the COR. The COR shall approve the material as submitted, approve it subject to NRC suggested revisions, or disapprove it. In any event, the COR may disapprove or delay presentation or publication of papers on information that is subject to Commission approval that has not been ruled upon, or which has been disapproved. Additional information regarding the publication of NRC-sponsored research is contained in NRC Management Directives 3.7, “NUREG Series Publications,” and 3.9, “NRC Staff and contractor Speeches, Papers, and Journal Articles on Regulatory and Technical Subjects.”

If the presentation or paper is in addition to the required technical reports and the COR determines that it will benefit the RES project, the COR may authorize payment of travel and publishing costs, if any, from the project funds. If the COR determines that the article or presentation would not benefit the RES project, the costs associated with the preparation, presentation, or publication will be borne by the contractor. For any publication or presentations falling into this category, NRC reserves the right to require that such presentation or publication will not identify NRC’s sponsorship of the work.

NEW STANDARDS FOR CONTRACTORS WHO PREPARE NUREG-SERIES

MANUSCRIPTS

mailto:RESDSAMLSR.Resource@nrc.gov mailto:John.Tomon@nrc.gov

NRC began to capture most of its official records electronically on January 1, 2000.

NRC will capture each final NUREG-series publication in its native application.

Therefore, please submit your final manuscript that has been approved by your COR in both electronic and camera-ready copy.

All format guidance, as specified in NUREG-0650, Revision 2, shall remain the same with one exception. The contractor shall no longer be required to include the NUREG-series designator on the bottom of each page of the manuscript. NRC will assign this designator when we send the camera-ready copy to the printer and will place the designator on the cover, title page, and spine. The designator for each report no longer will be assigned when the decision to prepare a publication is made. NRC's Publishing Services Branch will inform the COR of the publication of the assigned designator when the final manuscript is sent to the printer.

For the electronic manuscript, the contractor shall prepare the text in Microsoft Word and use any of the following file types for charts, spreadsheets, and the like.

File Types to be Used for NUREG-Series Publications File Type File Extension Microsoft®Word® .doc Microsoft® PowerPoint® .ppt Microsoft®Excel .xls Microsoft®Access .mdb Portable Document Format .pdf

This list is subject to change if new software packages come into common use at NRC or by our licensees or other stakeholders that participate in the electronic submission process. If a portion of the contractor’s manuscript is from another source and the contractor cannot obtain an acceptable electronic file type for this portion (e.g., an appendix from an old publication), NRC can, if necessary, create a tagged image file format (file extension.tif) for that portion of the report. Note that the contractor shall continue to submit original photographs, which will be scanned, because digitized photographs do not print well.

If the contractor chooses to publish a compact disk (CD) of the publication, the contractor shall place on the CD copies of the manuscript in (1) a portable document format (PDF), (2) a Microsoft Word file format, and (3) an Adobe Acrobat Reader, or, alternatively, print instructions for obtaining a free copy of Adobe Acrobat Reader on the back cover insert of the jewel box.

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the

Government. The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the prior written approval of the CO. (See NRCAR §2052.235-70, “Publication of research results”)

D.11 Government-Furnished Property

Contractor shall refer to NUREG-1940, “RASCAL 4: Description of Models and Methods,” and NUREG-1889, “RASCAL 3.0.5 Workbook,” and both are publicly available, but also can be provided.

APPROPRIATE USE OF GOVERNMENT FURNISHED INFORMATION

TECHNOLOGY

(IT) EQUIPMENT AND/ OR IT SERVICES/ ACCESS (APRIL 2003)

As part of contract performance the NRC may provide the contractor with information technology (IT) equipment and IT services or IT access as identified in the statement of work or subsequently as identified in the project. Government furnished IT equipment, or IT services, or IT access may include but is not limited to computers, copiers, facsimile machines, printers, pagers, software, phones, Internet access and use, and email access and use. The contractor (including the contractor's employees, consultants and subcontractors) shall use the NRC furnished IT equipment, and/or IT provided services, and/or IT access solely to perform the necessary efforts required under the contract. The contractor (including the contractor's employees, consultants and subcontractors) is prohibited from engaging or using the NRC IT equipment and government provided IT services or IT access for any personal use, misuse, abuses or any other unauthorized usage.

The contractor is responsible for monitoring its employees, consultants and subcontractors to ensure that NRC furnished IT equipment and/or IT services, and/or IT access are not being used for personal use, misused or abused. The NRC reserves the right to withdraw or suspend the use of its government furnished IT equipment, IT services and/ or IT access arising from contractor personal usage, or misuse or abuse;

and/or to disallow any payments associated with contractor (including the contractor's employees, consultants and subcontractors) personal usage, misuses or abuses of IT equipment, IT services and/or IT access; and/or to terminate the project arising from violation of this provision.

D.12 Access to Government Property and Facilities

The contractor is permitted limited access to the NRC Offices, as specified below:

NRC Headquarters Three White Flint North 11601 Landsdown Street North Bethesda, MD 20852-2738

Church Street Building 21 Church Street Rockville, MD, 20850-4207

NRC Region I 2100 Renaissance Blvd., Suite 100 King of Prussia, PA 19406-2713

NRC Region II Marquis One Tower 245 Peachtree Center Ave N.E., Suite 1200 Atlanta, GA 30303

NRC Region III 2443 Warrenville Road, Suite 210 Lisle, IL 60532-4352

NRC Region IV 1600 East Lamar Blvd Arlington, TX 76011-4511

D.13 Place of Performance

The work to be performed under this contract shall primarily be performed at the contractor’s facility.

D.14 Recognized Holidays

Depending on the status of the NRC Operations Center and its needs during events, the contractor may be required to perform services on the below listed Federal holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

D.15 Hours of Operation

The contractor is responsible for conducting business during its normal hours of operation, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

D.16 Security Requirements

Facility security approval is also required when employees of the contractor require access to classified information in connection with contract/order performance but do not use, store, or possess classified information outside of NRC facilities.

The contractor is responsible for ensuring that all its employees, including any subcontractor employees and any subsequent new employees, who are assigned to perform the work on site, are approved by the NRC for building access.

Contractor personnel performing work under this contract or task order shall satisfy all requirements for appropriate security eligibility as specified in the contract/order in dealing with access to sensitive electronic information and information systems belonging to or being used on behalf of the NRC.

All costs associated with obtaining clearances for contractor-provided personnel will be the responsibility of the contractor. Further, the contractor will be responsible for the actions of all individuals provided to work under this contract/order. If damages arise from work performed by contractor-provided personnel under the auspices of this contract/order, the contractor will be responsible for all resources necessary to remedy the incident.

In response to HSPD 12, the Department of Treasury has initiated a program for improving the identification and authentication of Federal contractors for access to Federal facilities and electronic and information technology (EIT) systems. Federal contractor employees with access to Federal facilities and information systems are required to comply with standards developed for the Personal Identity Verification (PIV) of Federal Employees and Contractors in order to satisfy the requirements of HSPD 12.

These standards require the creation of biometric data cards and systems to identify contractor employees. Biometric data includes personal identification information such as fingerprints and facial images and allows this personal information to be http://csrc.nist.gov/policies/Presidential-Directive-Hspd-12.html electronically stored, maintained, and accessed by the Government. All data required by Treasury's PIV system will be provided by contractors before access to Federal facilities and information systems are granted. All contractors shall comply with HSPD- 12 requirements as they are implemented or changed.

D.17 Physical Security

The contractor shall be responsible for safeguarding all Government property. At the close of each work period, Government facilities, equipment, and materials shall be secured.

D.18 Post-award Orientation (kickoff) or Periodic Progress Meetings

The contractor shall attend any post-award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5.

The CO, COR, technical monitors, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings may be conducted via conference call, or in person.

Contractor Progress Meetings: The contractor shall be required to meet quarterly with the COR and technical monitors to discuss work conducted on the tasks in the SOW during that time period. Meetings will be schedule by the COR with mutual agreement of the contractor and technical monitors. The contractor may request meetings whenever a discrepancy exists and no mutual resolution is apparent. The written minutes of these meetings shall be signed by the contractor’s manager, CO, and COR.

If the contractor does not concur with the minutes, he/she shall state any areas of non-concurrence within 10 days of receipt of the signed minutes.

D.19 Contracting Officer’s Representative (COR)

The COR for this contract shall be:

Name: John J. Tomon Agency: U. S. Nuclear Regulatory Commission Office: Office of Nuclear Regulatory Research Street Address (Include Office Symbol): U.S. Nuclear Regulatory Commission (RES) City, State and Zip code Washington, D. C. 20555-0001 E-Mail: John.Tomon@nrc.gov

Phone: (301) 251-7904

FAX: (301) 251-7416

The alternate COR for this contract shall be:

Name: Stephanie Bush-Goddard Agency: U. S. Nuclear Regulatory Commission Office: Office of Nuclear Regulatory Research Street Address (Include Office Symbol): U.S. Nuclear Regulatory Commission (RES) City, State and Zip code Washington, D. C. 20555-0001 E-Mail: Stephanie.Bush-Goddard@nrc.gov Phone: (301) 251-7825

FAX: (301) 251-7416

D.20 Key Personnel

The following personnel are considered key personnel by the Government:

IT Project Engineer IV

D.21 Key Personnel Qualification Requirements

It is anticipated that the IT Project Engineer IV shall possess 10 or more years working in the field of radiological emergency response computer code development and atmospheric transport and dispersion (ATD) modeling; at least a master’s degree in meteorology or environmental sciences; knowledge of ATD and severe reactor accident source term computer modeling, and computer code development for GUIs, Visual Basic, FORTRAN and mapping GIS software.

D.22 General – Contractor Personnel

Contractor Employees

Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. Contractor personnel attending meetings, answering phones, and working in other situations where their status is not obvious are required to identify themselves as such to avoid creating the impression that they are Government officials.

The contractor shall not employ any person who is an employee of the U.S.

Government if employing that person would create a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the NRC, unless such person seeks and receives prior approval in accordance with NRC regulations.

D.23 Phase In/Phase Out Period

If award is made to other than the incumbent contractor, in order to minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the sixty (60) day phase in/ phase out periods. During this phase, the contractor shall become familiar with the full scope of services in order to begin on the contract/task order start date.

D.24 Applicable Publications (Current Editions)

The contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures.

NUREG-0650, Rev, 2, "Preparing NUREG-Series Publications" NUREG-1379, Rev. 1, "NRC Editorial Style Guide"

D.25 Other Considerations

RESEARCH QUALITY

The Advisory Committee on Reactor Safeguards (ACRS) assesses the quality of NRC research programs each year. Within the context of ACRS reviews of RES programs, the definition of quality research is based on several major characteristics:

Results meet the objectives (75 percent of overall score) Justification of major assumptions (12 percent) Soundness of technical approach and results (52 percent) Uncertainties and sensitivities addressed (11 percent)

Documentation of research results and methods is adequate (25 percent of overall score) Clarity of presentation (16 percent) Identification of major assumptions (9 percent)

The contractor is responsible for ensuring that these quality criteria are adequately addressed throughout the course of the research that is performed. The COR and technical monitor will review all research products with these criteria in mind.

ATTACHMENT A

STANDARD DEFINITIONS & ACRONYMS

DEFINITIONS:

CONTRACT LINE ITEM NUMBER (CLIN). CLINs are used to identify, organize and track work requirements throughout the project life cycle. They provide a unit price or lump sum price for each contract deliverable or set of deliverables.

CONTRACT SPECIALIST. A person who assists the contracting officer with day-to-day procurement functions. At the NRC, this person handles pre-award, post-award and close-out activities.

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (CO). A person with delegated authority to enter into, administer, and terminate Government contracts. Note: This is the only individual who can legally bind the Government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the Government delegated by the CO to administer the contract. Such appointment shall be in writing (i.e., Delegation and Appointment Memorandum) and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DELIVERABLE. Something required by the Government under the contract to be produced or achieved by the contractor.

GOVERNMENT PROPERTY. All property owned or leased to the Government or acquired by the contractor under the terms of the contract where the Government retails title (i.e., contractor-acquired equipment).

KEY PERSONNEL. Contractor personnel expected to play a key role in the performance and success of the contract. Key personnel are generally evaluated as part of the Source Evaluation Panel (SEP) proposal review process. Key Personnel are listed in the SOW.

NONPERSONAL SERVICES CONTRACT. A contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

PERSONAL SERVICE CONTRACT. Is characterized by the employer-employee relationship it creates between the Government and the contractor’s personnel. The Government is normally required to obtain its employees by direct hire under competitive appointment or other procedures required by the civil service laws.

Obtaining personal services by contract, rather than by direct hire, circumvents those laws unless Congress has specifically authorized acquisition of the services by contract.

PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

SUBCONTRACTOR. One that enters into a contract with a prime contractor in performance of the Government contract. However, the Government does not have privity of contract with the subcontractor and therefore does not directly interact with the subcontractor(s).

WORK DAY. Hours of Operation. The number of normal hours per day that the contractor will provide services in accordance with the contract.

WORK WEEK. Monday through Friday, unless otherwise specified in the contract.

ACRONYMS:

Define any acronyms the Government uses for this initiative; give both the acronym and the words represented by the acronym.

ACRS Advisory Committee on Reactor Safeguards CFR Code of Federal Regulations CLIN Contract Line Item Number COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DSS Defense Security Service FAR Federal Acquisition Regulation FTR Federal Travel Regulation GIS geographic information system HIPAA Health Insurance Portability and Accountability Act of 1996

NRC U.S. Nuclear Regulatory Commission NRCAR U.S. Nuclear Regulatory Commission Acquisition Regulation OCI Organizational Conflict of Interest ODC Other Direct Costs PIPO Phase In/Phase Out PMT Protective Measures Team POC Point of Contact QA quality assurance RAMP Radiation Protection Code Analysis and Maintenance

Program RASCAL Radiological Assessment System for Consequence Analysis RES Office of Nuclear Regulatory Research SOW Statement of Work V&V verification and validation