NRC_Small_Business_Subcontracting_Plan_Form_829.pdf

NRC FORM 829 U.S. NUCLEAR REGULATORY COMMISSION

(3-2011)

NRC SMALL BUSINESS SUBCONTRACTING PLAN

PART A1. GENERAL INFORMATION

NRC CONTRACTS OFFICE NRC PROGRAM OFFICE DATE OF PLAN

CONTRACTOR NAME DUN & BRADSTREET NUMBER SOLICITATION/CONTRACT NUMBER

CONTRACTOR ADDRESS PRODUCT/SERVICE (Description)

PART A2. NEW/INITIAL CONTRACT

PERIOD OF CONTRACT PERFORMANCE (mm/dd/yyyy)

COST

PERFORMANCE PERIOD

BASE YEAR

OPTION 1

OPTION 2

OPTION 3

OPTION 4

TOTAL CONTRACT COST

PART A3. CONTRACT MODIFICATION including task/delivery orders against existing contracts(if applicable)

PERIOD OF CONTRACT PERFORMANCE (mm/dd/yyyy)

PERFORMANCE PERIOD

ORIGINAL BASE

MODIFICATION

MODIFIED TOTAL

TASK/DELIVERY ORDER

CONTRACT COST

The following outline meets the minimum requirements of section 8(d) of the Small Business Act, as amended, and implemented by Federal Acquisition Regulations (FAR) Subpart 19.7. While this outline has been designed to be consistent with statutory and regulatory requirements, other formats of a subcontracting plan may be acceptable. It is not intended to replace any existing corporate/commercial plan that is more extensive or has been approved by another Federal Agency.

Failure to include the essential information of FAR Subpart 19.7 may be cause for either a delay in acceptance or the rejection of a bid or offer when a subcontracting plan is required. "SUBCONTRACT," as used in this clause, means any agreement

(other than one involving an employer employee relationship) entered into by a Federal Government prime contractor or subcontractor requesting supplies or services required for performance of the contract or subcontract.

If assistance is needed to locate small business sources, sources may be obtained through the Central

Contractor Registration (http://www.ccr.gov/) website.

PART B. PLAN REQUIREMENTS

1. Type of Plan (check one)

Individual Plan: All elements developed specifically for this contract or task order and are applicable for the performance period of this contract, including any option periods for the contract or by task order.

Master Plan: Goals are separately developed for each contract like an individual plan; all other elements are standard. Once incorporated into a contract with specific goals, it is valid for the performance period of the contract. The master plan must be approved once every three years.

Commercial Products/Service Plan: Goals are negotiated with the lead agency on a company-wide basis rather than for individual contracts. This plan covers the offeror's fiscal year and applies to the entire production of commercial items or delivery of services sold by either the entire company or a portion thereof. The Summary Subcontracting Report (SSR) shall include a breakout of subcontracting, prorated for the NRC and other Federal agencies.

NRC FORM 829 (3-2011) Page 1 http://www.ccr.gov/)

NRC FORM 829

U.S. NUCLEAR REGULATORY COMMISSION

NRC SMALL BUSINESS SUBCONTRACTING PLAN

PART B. PLAN REQUIREMENTS (continued)

NRC FORM 829 (3-2011)

FY 1st Option FY 3rd Option

FY 2nd Option FY 4th Option

FY 2nd O ption FY 4th Option

FY 2nd Option FY 4th Option

FY 1st Option FY 3rd Option

2. Subcontracting Goal Data Indicate below the dollar and percentage goals for Small Business (SB), owned by the: Disadvantaged (SDB), Women Owned (WOSB), Historically Underutilized Business Zone (HUBZone), Veterans (VOSB) Service, Disabled Veteran (SDVOSB) and for "Other than small business" (Other) as subcontractors. Indicate the base year and each option year, as specified in FAR 19.704 or project annual subcontracting dollars and goals under commercial plans.

(Note: B plus H = A or the total subcontracting dollar amount and percent

A. Total estimated dollar value of ALL planned subcontracting, i.e., with ALL sizes and types of concerns under this contract is

$ (Base Year).

B. Total estimated dollar value and percent of planned subcontracting with SB (including SDB, WOSB, HUBzone, VOSB and SDVOSB: (% OF "a") and

% (Base Year).

C. Total estimated dollar value and percent of planned subcontracting with SDB: (% of "a") and % (Base Year).

D. Total estimated dollar value and percent of planned subcontracting with WOSB: (% of "a")

E. Total estimated dollar value and percent of planned subcontracting with HUBZone SB: (% of "a")

F. Total estimated dollar value and percent of planned subcontracting with VOSB: (% of "a")

G. Total estimated dollar value and percent of planned subcontracting with SDVOSB: (% of "a")

H. Total estimated dollar value and percent of planned subcontracting with "OTHER" THAN SB: (% of "a")

NRC FORM 829

Notes:

1. SDB, WOSB, HUBZone, VOSB, and SDVOSB goals are subsets of SB and should be counted and reported in multiple categories.

2. If any contract has more than four options, please attach additional information presenting dollar amounts and percentages.

Provide a description of ALL the products and/or services to be subcontracted under this contract, and indicate the size and type of business supplying them (check all that apply): (Attach additional sheets if necessary)

3. Subcontract Opportunities

Products and/or Services Other SB SDB WOSB HUBZone VOSB SDVOSB

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

4. Methodology

Provide a description of the method used to develop the subcontracting goals for SB, SDB, WOSB, HUBZone, VOSB, and

SDVOSB concerns. Address efforts made to ensure that maximum practicable subcontracting opportunities have been made available for those concerns and explain the method used to identify potential sources for solicitation purposes.

Explain the method and state the quantitative basis (in dollars) used to establish the percentage goals. Also, explain how the areas to be subcontracted to SB, WOSB, HUBZone, VOSB and SDVOSB concerns were determined, how the capabilities of these concerns were considered for contract opportunities and how such data comports with the cost proposal.

Identify any source lists or other resources used in the determination process. (Attach additional sheets, if necessary.)

5. Indirect Costs

a. Indirect costs have goals (check one).

have not been included in the dollar and percentage subcontracting dollars/

b. If indirect costs have been included, explain the method used to determine the proportionate share of such costs to be allocated as subcontracts to SB, SDB, WOSB, HUBZone, VOSB and SDVOSB concerns:

NRC FORM 829

(3-2011)

U.S. NUCLEAR REGULATORY COMMISSION

n.

6. Program Administrator:

NAME/TITLE:

ADDRESS (Line 1):

CITY/STATE/ZIPCODE:

TELEPHONE:

E-MAIL:

Duties: Does the individual named above have general overall responsibility for the company's subcontracting program, i.e., developing, preparing, and executing subcontracting plans and monitoring performance relative to the requirements of those subcontracting plans and perform the following duties? (If NO is checked, please provide the contact information of who performs those duties, or indicate why the duties are not performed in your company on a separate sheet of paper and submit with the proposed subcontracting plan.)

Developing and promoting company wide policy initiatives that demonstrate the company's support for

a. awarding contracts and subcontracts to SB, SDB, WOSB, HUBZone, VOSB and SDVOSB concerns;

and for assuring that these concerns are included on the source lists for solicitations for products and services they are capable of providing.

Developing and maintaining bidder source lists of SB, SDB, WOSB, HUBZone, VOSB and SDVOSB

b. concerns from all possible sources

Yes No

c. Ensuring periodic rotation of potential subcontractors on bidder's lists.

d.

Assuring that SB, SDB, WOSB, HUBZONE, VOSB and SDVOSB businesses are included on the bidders' list for every subcontract solicitation for products and services that they are capable of providing.

e.

Ensuring that requests for proposals (RFPs) are designed to permit the maximum practicable participation of SB, SDB, WOSB, HUBZone, VOSB and SDVOSB concerns.

Reviewing subcontract solicitation previsions to remove statements, clauses, etc., which might f.

tend to restrict or prohibit SB, SDB, WOSB, HUBZone, VOSB and SDVOSB small participation.

Accessing various sources for the identification of SB, SDB, WOSB, HUBZone, VOSB and SDVOSB

g. concerns to include the Central Contractor Registration (http://www.ccr.gov/), local small business and minority associations, local Chambers of Commerce and Federal agencies' Small Business programs.

h. Establishing and maintaining contract and subcontract award records i.

Participating in business opportunity workshops, seminars, trade fairs, procurement conferences, etc.

Ensuring that SB, SDB, WOSB, HUBZone, VOSB and SDVOSB concerns are made aware of

j. subcontracting opportunities and assisting concerns in preparing responsive bids to conducting or arranging for the conduct of training for purchasing personnel regarding the intent and the company k.

Impact of Section 8(d) of the Small Business Act, as amended l.

Monitoring the company's subcontracting program performance and making any adjustments necessary to achieve the subcontract plan goals.

m. Preparing and submitting timely, required subcontract reports.

Conducting or arranging training for purchasing personnel regarding the intent and impact of 8(d) of the Small Business Act on purchasing procedures.

o. Coordinating the company's activities during the conduct of compliance reviews by Federal agencies

Other duties:

p.

http://www.ccr.gov/)

NRC FORM 829

(3-2011)

U.S. NUCLEAR REGULATORY COMMISSION

7. Equitable Opportunity

Describe efforts the offeror will undertake to ensure that SB, SDB, WOSB, HUBZone, VOSB and SDVOSB concerns will have an equitable opportunity to compete for subcontracts. These efforts shall include, but are not limited to, the following activities:

a. Outreach efforts to obtain sources:

1. Contact minority and small business trade associations; 2) contact business development organizations and local Chambers of Commerce; 3) attend SB, SDB, WOSB, HUBZone, VOSB and SDVOSB procurement conferences and trade fairs; 4) review sources from the Central Contractor Registration (http://www.ccr.gov/);

5) review sources from the Small Business Administration (SBA), 6) consider using other market sources; and

7) utilize newspaper, magazine ads, and the internet to encourage new sources.

b. Internal efforts to guide and encourage purchasing personnel:

1. Conduct workshops, seminars and training programs.

2. Establish, maintain, and utilize SB, SDB, WOSB, HUBZone, VOSB and SDVOSB source lists, guides, and other data for soliciting subcontractors

3. Monitor activities to evaluate compliance with the subcontracting plan requirements and reporting.

Additional Efforts:

8. Flow Down Clause

The contractor agrees to include the provisions under FAR 52.219-9, "Utilization of Small Business Concerns," in all acquisitions exceeding the simplified acquisition threshold that offers further subcontracting opportunities. All subcontractors, except small business concerns, that receive subcontracts in excess of $650,000 ($1,500,000 for construction) must adopt and comply with a plan similar to the plan required by FAR 52.219-9, "Small Business Subcontracting Plan."

Note: In accordance with FAR 52.212-5(e) and 52.244-6(c) the contractor is not required the include the flow-down clause

FAR 52.219-9 if it is subcontracting commercial items.

http://www.ccr.gov/)%3B

NRC FORM 829

(3-2011)

U.S. NUCLEAR REGULATORY COMMISSION

9. a. Reporting and Cooperation

The contractor gives assurance of (1) cooperation in any studies or surveys that may be required; (2) submission of periodic reports which show compliance with the subcontracting plan; (3) submission of its Individual Subcontracting Report (ISR) and Summary Subcontract Report (SSR); and (4) ensuring that subcontractors agree to submit ISRs and SSRs. The ISR and SSR shall be submitted via the Electronic Subcontracting Reporting System (eSRS) website: http://www.esrs.gov

Reporting Period Report Due

Due Date

Oct 1 - Mar 31 ISR 4/30

Apr 1 - Sept 30 ISR 10/30

Oct 1 - Sept 30 SSR 10/30

See FAR 19.7 for instruction concerning the submission of a Commercial Plan: SSR is due on 10/30 each year for the previous fiscal year ending 9/30.

1. Submit ISR (bi-annually) for the cognizant awarding Contracting Officer's review and acceptance via the eSRS website http://esrs.gov.

2. Currently, SSR (annually) must be submitted for the NRC eSRS agency coordinator review and acceptance via the eSRS website http://esrs.gov.

9. b. Record Keeping

FAR 19.704(a) (11) requires a list of the types of records your company will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. The following is a recitation of the types of records the contractor will maintain to demonstrate the procedures adopted to comply with the requirements and goals in the subcontracting plan. These records will include, but not be limited to, the following:

a. SB, SDB, WOSB, HUBZone, VOSB and SDVOSB source lists, guides and other data identifying such vendors.

b. Organizations contacted in an attempt to locate SB, SDB, WOSB, HUBZone, VOSB and SDVOSB sources.

c. On a contract by contract basis, records on all subcontract solicitations over $150,000, which indicate for each solicitation

(1) whether SB, SDB, WOSB, HUBZone, VOSB and/or SDVOSB concerns were solicited, if not, why not and the reasons solicited concerns did not receive subcontract .

d. Records to support other outreach efforts, e.g., contacts with small business trade associations, attendance at small business procurement conferences and trade fairs, etc.

e. Records to support internal guidance and encouragement provided to buyers through (1) workshops, seminars, training programs, incentive awards; and (2) monitoring performance to evaluate compliance with the program and requirements.

f. On a contract by contract basis, records to support subcontract award data including the name, address, and business type, size and ownership status of each subcontractor. (This item is not required on a contract by contract basis for division company or wide commercial plans.)

g. Other records to support your compliance with the subcontracting plan (please describe):

10. Timely Payments to Subcontractors

FAR 19.702 requires procedures be established to ensure the timely payment of amounts due pursuant to the terms of your subcontracts with SB, SDB, WOSB, HUBZone, VOSB and SDVOSB.

Your organization has established and implements such procedures: Yes No http://www.esrs.gov/ http://esrs.gov/ http://esrs.gov/

NRC FORM 829

(3-2011)

CONTRACT ING OFFICER

NAME & TITLE

SIGNATURE DATE

SMALL BUSINESS SPECIALIST

SBA PCR NAME & TITLE

PART B. CONTRACT MODIFICATION (continued)

11. Description of Good Faith Effort

Maximum practicable utilization of SB, SDB, WOSB, HUBZone, VOSB, SOVOSB concerns in contract performance is required, FAR 19.702. When a contractor fails to make a good faith effort to comply with a subcontracting plan, these objectives are not achieved, and 15 U.S.C. 637(d) (4) (F) directs that liquidated damages shall be paid by the contractor.

In order to demonstrate your compliance with a good faith effort to achieve the SB, SDB, WOSB, HubZone, VOSB and

SDVOSB small business subcontracting goals, outline the steps your company plans to take. These steps will be negotiated with the CO/CS prior to approval of the plan and award of any contract. (please describe):

PART C. SIGNATURES

Signatures Required:

This subcontracting plan is being submitted by:

This plan was reviewed, accepted and concurred with by the Contracting Officer, reviewed and concurred with by the agency Small Business Specialist, and reviewed the SBA Procurement Center Representative, if assigned.

Acceptable

Non-Acceptable

Concur

Non-Concur

Concur

Non-Concur