SOW NRC-HQ-12-R-10-0097.docx

OFFICIAL USE ONLY SENSITIVE INTERNAL INFORMATION

ARCHITECTURAL AND ENGINEERING (A&E), INTERIOR DESIGN SERVICES SOW

I. CONTRACT OBJECTIVES

The Contractor shall perform space planning and interior design services for the U.S. Nuclear Regulatory Commission (NRC) at the NRC headquarters White Flint Complex (WFC) located in Rockville, MD. The WFC consists of three buildings located at the following addresses: (1) One White Flint North, 11555 Rockville Pike, Rockville, MD 20850; (2) Two White Flint North, 11545 Rockville Pike, Rockville, MD 20850, and (3) 11601 Landsdown Street, North Bethesda, MD 20850. The NRC requires design services and construction-cost estimating services for restoration and refurbishment activities at the NRC WFC facilities. The requested services will ensure continued quality work space and meet future needs to ensure a comfortable and safe work environment for the performance of agency work.

The type of work to be performed under this contract includes, but is not limited to, preparation of design intent drawings (DID’s), construction documents (CD’s), and construction-cost estimates necessary to perform construction services, including demolition, concrete, woodworking, painting, ceramic tiles, cabinetry, carpentry, carpeting/flooring, electrical, plumbing, mechanical, heating ventilation and air conditioning (HVAC), ceiling, floor and wall tile.

SCOPE OF WORK DESCRIPTION

Designs must comply with environmental laws, regulations, and Executive Orders, including regulations requiring minimum energy and water efficiency compliance. Under this contract, the NRC Contracting Officer (CO) will issue individual Task Orders (TO) specifying the requirements, schedule, performance standards, and deliverables for each project. The Contracting Officer’s Representative (COR) will be responsible for overseeing the contractor’s satisfactory completion of the requirements of the contract. The COR for each individual task order will be responsible for overseeing the contractor’s satisfactory completion of the requirements of that task order. The contractor shall furnish all labor, materials, equipment, transportation, supervision, etc. to satisfy all NRC requirements specified in this contract and the TO.

Upon request for the TO proposal, the contractor shall provide a detailed price proposal and project schedule. The price proposal shall include all labor, materials, and subcontractor breakdown for various design support tasks. Tasks may include, but are not limited to:

· Architectural and engineering services and interior design.

· Project management.

· Development of DIDs and/or CDs for various construction projects to be performed at the WFC.

· Production of drawings and other documentation containing sufficient detail of design intent (1) for use by furniture installers to replace existing systems furniture; (2) for use to replace ceiling tile; (3) for use to replace carpet; and (4) for use to construct drywall enclosed offices, refinish walls, and replace millwork and cabinetry.

· Development of furniture, furnishings, and equipment specifications, documented in printed and electronic formats. Coordination with the COR in obtaining plan approval by the customer agency and sub-components.

· Preparation of schedules and sequence or phase construction plans to minimize the number of personnel moves required for new space occupation and to minimize the impact on employees.

· Geotechnical engineering, topographical land survey, soil borings, mapping laboratory testing, analysis and related services. Field surveys, graphical surveys, analysis of existing work space and planned work space, preparing engineering studies, and creating reports of recommended actions and/or design packages and cost estimates.

· Development of cost estimate for selected construction projects, utility contracts, A/E contracts, and proposed or potential contract modifications, subsequent comparisons and analyses, and development of future budget requirements.

· Assistance in the review and management of project and construction schedules utilizing critical path methods with related analyses.

· Review of contractor submittals, coordination of value engineering and Leadership in Energy and Environmental Design (LEED) related services. (see http://www.usgbc.org/). Contractors will be required to follow LEED principles.

· Code conformance reviews, site visits, construction inspections, and other consulting services.

The size of the projects will vary. Impacts to multiple facilities may require a variety of changes to the local infrastructure. Potential changes include, but are not limited to, reconfiguration of workspaces, electrical distribution, lighting distribution, telecommunications, fire suppression, heating and cooling, and cost estimates.

II. TASK REQUIREMENTS

Specific A&E services required under each task order may include, but will not be limited to the following: conducting field surveys, graphical surveys, and analysis of existing work space and planned work space; preparing engineering studies; and creating reports of recommended actions and/or design packages and cost estimates.

The contractor shall have knowledge and skills to develop complete design packages and provide studies, surveys, reports, environmental requirements, environmental certificates of compliance as directed for new material, and recycling certificates for removed materials. Additionally, the contractor may be required to perform other professional and incidental services such as project management, construction management, submittal reviews, cost estimating, and schedules to support all phases of the work throughout design and construction. Provide final CAD files formatted in AutoCAD drawing format (dwg) Version 7 or later. One set of drawings in half size hard copy and two sets of full size in hard copy shall be submitted unless instructed otherwise.

The contractor shall be a licensed, registered or certified architect.

The contractor shall have knowledge and skills at a minimum to prepare: architectural designs, structural design, mechanical design, electrical design, plumbing design, fire protection systems design, communication systems design, cost estimating, and project management (producing construction schedules).

The contractor shall have knowledge of different types of design and construction methods and be responsive to changes in direction due to Agency requests. All tasks will require disciplined engineering skills for performance of the required work.

The contractor shall specialize in the following engineering disciplines who must have extensive experience in multi-level high rise office building renovation and/or new construction.

· The contractor shall have a combined experience in the design of office space, preparing design intent drawings, and construction documents and specifications.

· The contractor shall have experience in different types of wall/ceiling/floor construction, furniture layout, HVAC, plumbing, building control systems, specialized systems, electrical systems, grounding, lighting, lightning protection, fire detections and suppression systems, security systems, computer networks, work flow productivity analysis, environmental sustainability, energy conservation, and constructability.

· Experiences shall include comprehensive campus style planning, designs that have achieved a rating of “silver” or better according to the Leadership in Energy and Environmental Design (LEED) green interior rating system, have been constructed and certified, and have utilized Building Information Modeling (BIM).

· The contractor shall have design experience with CAD computer modeling and design, in AutoCAD Version 7 or greater, which shall be required for facility design.

· The contractor shall have knowledge and experience preparing facility re-stack plans and schedules for large relocation of personnel, furniture, and equipment, including plan development for sequenced moves, implementation and coordination.

III. A&E SUPPORT SERVICES

A. Project Management

· Provide comprehensive support services for the design, reconfiguration, relocation, and increasing or downsizing of office spaces and similar facilities.

· Develop project management plan and implementation strategies which identify all significant issues related to the project.

· Develop the phasing of the reconfiguration project.

· Assist the COR in preparing cost estimates necessary to develop budget requirements for the furnishing and equipment acquisition, delivery, and installation.

· Review all submittals, requests for information, deliveries and installations of equipment and materials to ensure adherence to scope of work, installation standards, and accurate placement of furniture according to construction documents.

Deliverables under Project Management include, but is not limited to the following:

1) The contractor shall attend design meetings as directed by the TO COR and the COR.

2) The contractor shall make corrections and modifications to meeting documents based upon comments from meetings within 10 workdays after the meeting.

3) The contractor shall attend weekly or biweekly construction progress meetings.

4) The contractor shall attend construction conformance site visits as directed by the COR.

5) The contractor shall conduct Architectural and Mechanical Engineering and Plumbing (MEP) site visits as directed by the COR.

6) The contractor shall perform submittal reviews and prepare responses within 2 workdays after the receipt of each submittal.

7) The contractor shall prepare proposed construction schedules in Microsoft Project or compatible software program.

8) The contractor will be required to update the design schedule and submit to NRC within 2 workdays after each progress meeting.

9) The contractor shall validate finishes and materials submitted by the construction contractor within 2 workdays after receipt of the finishes and materials.

10) The contractor shall prepare construction cost estimates based on guidance received from the NRC. The contactor shall prepare punch lists and provide a final report within 5 workdays after construction meeting.

11) The contractor shall provide as-built drawings within 30 workdays after completion of construction.

B. Space programming and work space development, Program of Requirements (POR):

· The contractor shall provide evaluation of overall office space and furniture requirements, existing inventory, space standards, the function office environment, work flow, and special space or electrical/data requirements.

· The contractor shall produce drawings and other documentation of the approved plan containing sufficient detail of design intent for use by all other parties, such as electricians, furniture installers, etc.

· The contractor shall prepare space stacking and blocking plans.

Deliverables under space programming and work space development task include but are not limited to the following:

1) The contractor shall provide recommendations for design and finishes for new or refurbished space.

2) The contractor shall prepare and present space briefings and finish boards.

3) The contractor shall provide color coded alternative allocation plans evaluating future downsizing, expansion, or revision requirements.

4) The contractor shall provide drawings to scale which show, in outline form, workstations, private offices, support areas, special areas, and circulation patterns.

5) The contractor shall provide as-built drawings 30 workdays after the completion of construction. Contractor shall submit two sets of full size drawings in hard copy, one half size set in hard copy, and two compact discs containing digital files formatted in AutoCAD Version 7 or later.

V. DESIGN INTENT DRAWING (DID) AND CONSTRUCTION DOCUMENT (CD) SERVICES

A. The contractor shall prepare Architectural design to include the following:

· Review Computer Aided design (CAD) space plan provided by the COR

· Review CAD space plans to assure plans comply with local and International Building codes and other applicable local code requirements.

· Revise space plan based upon this review and submit for approval by the TM.

· Prepare architectural demolition documents consisting of demolition floor plans, demolition reflected ceiling plan, and demolition device plans.

· Prepare architectural specifications and drawings for the area of work specified by the COR.

· Prepare drawings related to construction documents such as space plans, partition plans, finish plans, elevation plans, section plans, reflected ceiling plans, and detailed drawings when specified.

Deliverables under the DID and CD include, but are not limited to the following:

One (1) 95% CD Submission One (1) Final CD Submission

B. The contractor shall prepare mechanical design to include the following:

· Investigation/documentation problems with base building systems.

· Load calculation in the areas of work only.

· Indication of the airflow quantity required to meet the load in the area of work.

· Relocation of existing diffusers as required by new tenant partitions.

· Redistribution of base building air quantities as available.

· Solutions to other mechanical problems as required.

· Design to replace existing Variable Air Volume (VAV) boxes with new electronic digital control boxes. Boxes shall be either cooling only or parallel fan powered VAV’s with electric heat as needed. Boxes shall have variable speed fan controls for each parallel box.

· Design control scheme for floor air handlers to include new temperature sensors, variable frequency drives on fan motors and electronic damper actuators.

Deliverables under the mechanical design task include, but are not limited to the following:

One (1) 40% CD Submission

C. The contractor shall prepare plumbing design to include the following:

· Designing pantry sinks, toilets, and shower facilities other than specifically listed above.

· Designing special plumbing systems.

· Designing process plumbing systems.

· Investigating/documenting problems with base building systems.

· Plumbing size, routing, and slope designs to meet space requirements.

Deliverables under the plumbing design task will include, but are not limited to the following:

D. The contractor shall prepare electrical design to include the following:

· Reflected ceiling plans to meet IEEC requirements. This will include occupancy sensor layout.

· Lighting design for non-standard or decorative systems other than specifically listed above.

· Lighting layout.

· Lighting calculations.

· Uninterruptible power source system design.

· Designing special electrical systems.

· Investigating/documenting problems with base building systems.

· Solutions to other electrical problems as required.

· Circuiting building standard tenant lighting, including exit and white lights, based on reflected ceiling plan provided by the contractor’s architect.

· Circuiting power systems based on power plan provided by the contractor’s architect.

· Indicating telephone/data receptacles for use by the tenant’s communication vendor or contractor’s architect.

· Adapting existing fire alarm systems to accommodate the revised tenant partitions within the capabilities of the existing system.

Deliverables under the electrical design task include, but are not limited to the following:

E. The contractor shall prepare fire suppression design to include the following:

· Designing fire suppression systems.

· Investigating/documenting problems with base building systems.

· Designing water service entrance.

· Review of the floor plan to determine adequacy of existing fire standpipe coverage.

· Modify existing wet-pipe sprinkler system to accommodate the new tenant partitions or other considerations.

Deliverables under the fire suppression design task include, but are not limited to the following:

VI. Schedule and Work Plan

Upon approval of designs by NRC, the contractor shall provide an estimated construction schedule for planning purposes prior to NRC acquisition of a construction contractor.

VIII. Progress Meetings:

To be coordinated by the COR.

IX. Work Schedule:

All site visits and work shall be coordinated through the COR The contractor shall submit a work schedule for each TO to the NRC COR which provides a detailed sequence of the overall project operations, including a proposed start-up date for the project and a projected completion date for all work. In order to allow for project coordination, this report shall be provided to the NRC COR at least 5 working days prior to commencing any work on this project and NRC approval obtained prior to starting work. Changes to the schedule must be made accordingly.

X. Period of Performance:

The period of performance will commence on the effective date of this contract and will continue for a period of 1 base year and 4 option years.

XI. Standards of Conduct:

The contractor shall be responsible for maintaining satisfactory standards of employee conduct and integrity during the performance of this contract.

XII. Accessibility and Recording Presence:

The facility will be occupied during the normal working hours. The contractor shall be expected to coordinate his/her work with the COR when accessing the premises and communicating with other contractors.

XIII. Quality Control Management at the Work Site:

It shall be the responsibility of the A&E contractor to inspect the site, determine the quantity of work involved, and compare the specifications with the work to be done. The contractor shall verify all information shown on the drawings (if applicable).

When directed by the COR, the A&E contractor may be required to inspect the quality of work to assure that the scope of services requested in the contract is being accomplished in the manner as described in the SOW for each individual TO.

XIV. Contractor Supervision:

The contractor shall arrange for satisfactory supervision of the work described in this contract. The contractor or supervisor shall be available at all times when the contract work is in progress to receive notices, reports, or requests from the Contracting Officer or his or her representatives. It is the policy of the NRC not to directly or indirectly exercise direction or supervision of the contractor’s employees and/or subcontractors.

XV. Workmanship:

All work under this contract shall be performed in a skillful and professional manner and shall be in compliance with all applicable laws, ordinances, and regulations (Federal, State, County, City, or otherwise). The Contracting Officer may require, in writing, that the contractor remove from the project any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

XVI. Parking:

Limited parking on site may be available for contractors between the hours of 6:00 p.m. and 2:00 a.m., Monday through Friday, and 7:00 a.m. through 7:00 p.m. on weekends.

OFFICIAL USE ONLY SENSITIVE INTERNAL INFORMATION