Notice_to_Intent_to_Award_a_Sole_Source_-_Ferguson_Holding,_Inc.pdf

Notice of Intent to Award a Sole Source Procurement

Subject:

Document Number:

Date:

Written Response Due:

Time:

E-mail Address:

Purchase of Neptune Register from Fergusion US

HOLDINGS INC

SS-2025-033

May 20, 2025

May 28, 2025

3:00 PM EST

bids@citynmb.com

This is not a Request for Proposals and there is no solicitation available. The proposed contract action is for product or services for which the City intends to negotiate and award with only one source under the authority of the City of North Miami Beach City Code Section 3-4.8.

Any responses received as a result of this Notice of Intent shall be considered solely for the purpose of determining whether to conduct a competitive procurement. Responses will not be considered as proposals, bids, or quotes.

The City of North Miami Beach, Florida intends to negotiate a Sole Source procurement:

Request Department/Office: NMB Water

Product and/or services to be purchased: Purchase of Neptune Register from Neptune Technology Group

Anticipated Cost: $ 48,694.00

Sole Source Justification: The Norwood Water Treatment Facility requires the installation and retrofit of a potable water Automated Meter Reading (AMR) system, with Neptune Technology Group designated as the supplier of meters and materials. Ferguson Waterworks, is the sole authorized distributor of Neptune products in the State of Florida. The meters specified for this project include a proprietary Itron ERT connector uniquely configure making them incompatible with alternatives. Due to the proprietary nature of the equipment, the manufacturer’s exclusive distribution arrangement, and the need to maintain system compatibility, Ferguson is the only source capable of fulfilling this requirement without compromising operational integrity.

Active to be Taken: Interested firms or individuals may identify their interest and capability to respond to the requirement by submitting in writing their name, address, point of contact, telephone number, email, and a statement regarding capability to provide the specified procurement per the attached specifications. Interested firms will be considered only if they respond with clear and convincing documentation that they are capable of meeting or exceeding the requirements stated herein. All responses received within seven (7) calendar days after the date of publication of this synopsis will be reviewed by the City. A determination by the Chief Procurement Officer & sourcing Buyer II not to compete this proposed action based on the responses to this notice is solely within the discretion of the Chief Procurement Officer.

All responses must be in writing and returned to ATTN: City of North Miami Beach, 17011 NE 19th Ave., Suite 315, North Miami Beach, FL 33162 by: e-mail to bids@citynmb.com. Note the number of the Sole Source Information inquiry on documentation

PROCUREMENT MANAGEMENT DEPARTMENT

RE: _____________________________________________________________________________

Annual Expenditure not to Exceed: $ ____________________ Vendor # ___________________

Section 3-4.5 Exemptions for Bidding, Purchase of the following materials and services shall be exempt from the bidding process and subject to the spending limitations provided in subsection 3-3.14, unless otherwise provided by State law: a. Sole source purchases. Sole-source supplies and services, such as unique, patented, or franchised supplies or services, are exempt if the Purchasing Agent determines, after conducting a good faith review of available sources, that the particular supply or service is available from only one (1) source.

Sole Source Justification: 3-4.8 Sole Source Purchasing. Department heads may recommend purchase of a part, commodity, or service from a sole source supplier after a reasonable search has been made to find other suppliers. The recommendation shall include a written justification documenting the potential vendors contacted, and the results. The Purchasing Agent shall either confirm the lack of additional suppliers or inform the Department of potential suppliers.

Approved Date

__________________ _________ Finance Director

Chief Procurement Officer (Up to $25,000)

Mario A. Diaz, City Manager (Up to $50,000)

Purchases exceeding $50,000.00 will be placed on the next Commission Agenda pending Procurement review.

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • F: 305-957-3522 • bids@citynmb.com

SOLE SOURCE REQUEST FORM

Revised 02/2025

TO: Mario A. Diaz, City Manager

VIA: Chief Procurement Officer

FROM: _____________________________

Department Head (Name & Signature)

DATE: _____________________________

Purchase of Neptune Registers

48,694.00 5521

In May 2014 the utility signed a contract with Pedal Valve to install and retrofit potable water Automated Meter Reading System for the NMB Water Services. Neptune products and supplies were listed as subcontract to supplying meters and materials. Ferguson, previously Sunstate, are the Sole Authorized Neptune Distributor with a resell supply agreement in the State of Florida. Additionally, these meter were designated with Itron ERT Connector Specifically fitted for North Miami Beach meters (NMB Special).

We are requesting approval of this Sole Source supplier in the amount of $48,694.00 so we can replenish inventory of meters and registers and continue operation and maintenance of our infrastructure

05/08/2025

Hamid Nikvan for HN

PROCUREMENT MANAGEMENT DEPARTMENT

Background:

Recommendation:

Fiscal Impact / Account Number(s):

Contact Person(s):

17011 N.E.19th Ave., Suite 315 North Miami Beach, FL 33162 • P: 305-948-2946 • bids@citynmb.com

Vendor #

Signature

RE:

Fiscal Amount not to Exceed: $

Purpose (How does it align with City NMB Strategic Plan?):

TO:

VIA:

Mario A. Diaz City Manager

Chief Procurement Officer

FROM:

Director

Date

Title/Department

Ferguson WaterWorks is the Sole Source provider for Neptune, E-coder / Pro-coder Meters, Registers Materials and Supplies. These materials are essential for the maintenance in our infrastructure for services in NMB Utility Department. It is imperative to secure a purchase order to replenish inventory and continue operation and maintenance as needed.

FY2025 / 410-141501

In May 2014, NMB Water signed a contract with Pedal valve to install automated water meter reading system. To comply with the demand for maintenance and services it is recommended to provide all necessary resources to continue the proper operation at the utilities department. It is essential to replenish inventory to ensure proper revenue is accounted for and billing is done correctly.

It is recommended that this Sole Source supplier be approved and re-established a PO to replenish our inventory.

48,694.00 5521

NMB Water Director

Purchase of Neptune Materials Supplie, Registers and Accessories

5/8/2025

Hamid Nikvan

Hamid Nikvan, NMB Water Director Prepared by: Veronica Torres OPC Interim Warehouse Manager for HN

FEL-POMPANO BEACH WW #125

1950 NW 18TH STREET

POMPANO BEACH, FL 33069-1394

Phone: 954-973-8100 Fax: 954-917-3134

Deliver To:

From: Benjamin Jacobs benjamin.jacobs@ferguson.com Comments:

HOW ARE WE DOING? WE WANT YOUR FEEDBACK!

Scan the QR code or use the link below to complete a survey about your bids:

https://survey.medallia.com/?bidsorder&fc=125&on=68413

09:12:35 MAY 06 2025

FEL-POMPANO BEACH, FL WW #125

Price Quotation Phone: 954-973-8100

Fax: 954-917-3134

Bid No: B591061 Bid Date: 04/29/25 Quoted By: BHJ

Cust Phone: 305-948-2967 Terms: NET 10TH PROX

Customer: CITY OF NORTH MIAMI BEACH

OPERATIONS CENTER

2101 NE 159TH STR

N MIAMI BEACH, FL 33162

Ship To: CITY OF NORTH MIAMI BEACH

OPERATIONS CENTER

2101 NE 159TH STR

N MIAMI BEACH, FL 33162

Cust PO#: Job Name: 5/8"-2" REGISTERS

Item Description Quantity Net Price UM Total

PT-TARIFFS2025 Due to the uncertain impact of 1 EA potential tariffs, Ferguson's quotation/proposal has not included any provision or contingency for future tariffs. Ferguson reserves the right to adjust prices to reflect the impact of any new or increased tariffs that affect our costs at the time of shipment.

Ferguson will provide notice of any such adjustments along with documentation supporting the changes

PT-TARIFFS2025 0.00

NORTH MIAMI BEACH

SPECIAL S1722

SP-NRPH2G11S1722 5/8" PC USG 5' ITRON CONN S1722 300 100.400 EA 30120.00

SP-NRPH2G31S1722 1" PC USG 5' ITRON CONN S1722 85 100.400 EA 8534.00

SP-NRPH2G41S1722 1-1/2" PC USG W/5' ITRON CONN S1722 100 100.400 EA 10040.00

PRICES INCLUDE THE FREIGHT

Net Total: $48694.00 Tax: $0.00

Freight: $0.00 Total: $48694.00

09:12:35 MAY 06 2025

FEL-POMPANO BEACH, FL WW #125

Price Quotation

Fax: 954-917-3134

Reference No: B591061

HOW ARE WE DOING? WE WANT YOUR FEEDBACK!

Scan the QR code or use the link below to complete a survey about your bids:

https://survey.medallia.com/?bidsorder&fc=125&on=68413

Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE

Due to the uncertain impact of potential tariffs, Ferguson's quotation/proposal has not included any provision or contingency for future tariffs or increase of existing tariffs. Ferguson reserves the right to adjust prices to reflect the impact of any new or increased tariffs that affect our costs at the time of shipment.

Ferguson will provide notice of any such adjustments along with documentation supporting the changes.

CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBE/WBE//VBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A FEDERAL, STATE, LOCAL GOVERNMENT, PRIVATE SECTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE

IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER.

ARE NOT FIRM UNLESS NOTED OTHERWISE.

https://www.ferguson.com/content/website-info/terms-of-sale

LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection.

Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at Govt Buyers: All items are open market unless noted otherwise.

April 29, 2025

Ms. Veronica Torres City of North Miami Beach

Dear Ms. Torres, Please note that Ferguson Water Works., is the sole authorized Neptune Distributor with a resell supply agreement in the State of Florida.

The geographical area of responsibility assigned to them includes all Counties within the State of Florida.

Types: Classes of customers exclusively assigned are: Municipalities, private water companies, contractors, and plumbers.

Hence, our Distributor(s) are required to maintain a sufficient inventory of Neptune Water Metering Products to provide customer field servicing.

Thank you in advance for your cooperation.

Sincerely, Matt Finch

Matt Finch Territory Manager Neptune Technology Group, Inc.