Notice to Design Professionals

Georgia Department of Corrections Notice to Design Professionals

The Georgia Department of Corrections (GDC) is soliciting responses from registered engineers / architects interested in providing professional services for the following project:

GDC-23-TREU-SP-006-DP

Mechanical Upgrades Treutlen PDC 401 Cascade Circle Soperton, GA 30457

General Project Description: This project includes the mechanical and electrical design and construction administration of the following systems.

a) Design for Replacement Three AHU’s

a. One AHU with end terminal device

b. Two AHU’s are multizone

b) Design for Replacement of approx. 14 end terminal devices

c) Digital Controls

a. Controls will be local to each AHU/Mechanical Room and have capability of future BAS

b. Each AHU will have its own display in mechanical rooms

d) Air Sterilization for all designed AHU’s

e) Design for Replacement of One Chiller

f) Design for Replacement of Chiller Evaporator Pump(s)

g) Design for Replacement one DX mini split system for the Recreation Building Office

a. Move condenser to another location away from gym entry door

h) Rental equipment during construction of all AHU’s and chiller will be included in the design of the project to be part of the scope by the contractor.

i) Commissioning of AHU’s and Control Systems with detailed report

j) PreTAB of the water side to all associated devices/AHU’s/Pumps within Scope

k) ACM/Lead Testing of project areas to determine if present

l) Weekly site visit with detailed reports to owner to include pictures and construction progress.

m) Teams meeting will be conducted w/ GDC after each design phase is completed.

n) Onsite visit at facility will be conducted w/GDC after CD’s are complete-Prior to Bid.

All packages should be mailed to the address provided. No “in person” delivered packages will be accepted. You are also required to email a digital copy by the due date to Frederick.Hastings@GDC.GA.GOV. Should either the mailed copy or emailed copy be submitted late the firm will be considered nonresponsive.

The scope of design services shall include preparation of schematic design and design development documents, construction documents, bidding assistance, and construction contract administration.

Qualified firms interested in participating in the selection process are invited to submit a letter of interest and one copy of a statement of their qualifications to:

Fred Hastings MEP Project Manager 2 Engineering and Construction Services Georgia Department of Corrections P.O. Box 1529, 300 Patrol Road Forsyth, Georgia 31029

For additional information concerning the scope of this project please call:

Randy Ramsey, MEP Project Manager Engineering and Construction Services Georgia Department of Corrections 478-319-9678

Those firms responding to this invitation will be considered, provided their response includes a letter of interest, a current Architect/Engineer Questionnaire (GSA Standard Form 330), and a notarized, executed Contractor Affidavit under O.C.G.A § 13-10-91(b)(1) (see attached). No further action beyond the submission of the letter of interest, the SF 330, and the notarized, executed Contractor Affidavit is required or desired for consideration.

(Note: This is not a request for proposal or bid)

Respondents should be an established firm, licensed to practice engineering or architecture with a principal office in the State of Georgia. Firms having more than one office are requested to submit only the qualifications of the office that would produce the contract documents. Criteria for selection consideration will be based on such factors as organization, design ability, past performance, ability to meet time requirements, budget limitations, and professional experience.

Mandatory Site Visit: The Department of Corrections will conduct a mandatory site visit for all interested firms on Tuesday, October 4th, 2022, at 10:30 AM. Firms should plan to meet at the front entrance to the prison. All interested firms should email a list of site visit attendees to Fred Hastings (frederick.hastings@gdc.ga.gov) by 3 PM on Wednesday September 28th, 2022 to allow for security clearance.

All firms should collect data while onsite as this will be the only site visit prior to interviews and will occur prior to the evaluation process by GDC.

Following an initial evaluation of qualifications and performance data, three or more firms considered highly qualified by the department to provide the required professional services will be invited for interviews.

Written/emailed responses will be considered if received by the GDC point of contact (Fred Hastings) at the above address not later than 3 PM, EST, October 13th, 2022. Hand delivered packages will not be accepted as noted above. Late packages will be considered nonresponsive.

Attempts to contact any department representatives in connection with this invitation (other than those individuals designated above) or failure to provide fully responsive submittal information may lead to disqualification.

GDC reserves the right to reject any or all statements of qualifications, and to waive technicalities and informalities at the discretion of GDC.