Notice to Bidders - Solicitation Fact Sheet SBR - Update 11-9-2020.pdf

NOTICE TO BIDDERS

Solicitation Fact Sheet

- PLEASE READ THOROUGHLY -

BIDS FOR THIS SOLICITATION ARE BEING ACCEPTED SOLELY ONLINE THROUGH

https://emma.maryland.gov

THIS IS A SMALL BUSINESS RESERVE PROCUREMENT

SEE SECTION 9 BELOW

PROJECT NO.: P-043-181-010 (Small Business Reserve Procurement)

TITLE: Peterson Barn Renovations @ DNR Fair Hill Natural Reserve Management Area

For the purpose of this solicitation, the Instructions to Bidders for Construction Projects (March 2007), and the General Conditions for Construction Contracts (July 2018) have been supplemented as follows:

1. BID DUE DATE: December 1, 2020 @ 2:00 p.m.

2. PRE-BID CONFERENCE is scheduled for: November 17, 2020 @ 1:00 p.m., DNR Fair Hill Natural Reserve Management Area, 300 Tawes Drive, Elkton, MD 21921 in Cecil County.

3. Carefully review the Department of General Services’ Instructions to Bidders for Construction Projects (March 2007) and General Conditions for Construction Contracts (July 2018) which are attached to this solicitation.

4. The PROJECT CLASSIFICATION for this solicitation is: “B” ($100,000 to $500,000)

5. PLANS AND SPECIFICATIONS:

ALL BIDDERS are directed to obtain the Contract Documents directly from eMaryland Marketplace Advantage (eMMA). Please go to the “Attachments” section of the solicitation to view, print, and/or download the plans, specifications, any/all addenda, and all other documents available.

NOTE: For the purposes of bidding, all Contract Documents used for bidding, must be printed in the size and resolution advertised.

6. ATTACHMENTS: Bid/Proposal Affidavit, Bid Bond, Minority Business Enterprise (MBE) Forms, and Payment of Employee Health Care Expenses Form.

ALL forms required to be submitted with the bid must be attached to the eMMA solicitation response form as one attachment. Faxed copies or emails will not be accepted.

NOTE: For this solicitation, the following forms MUST be submitted with the bid:

https://emma.maryland.gov/

● Completed Bid Bond Form (if bid is over $100,000) – submit in accordance Item 4 in the Instructions to Bidders for Construction Projects.

● MBE Attachment D-1A – submit in accordance with Minority Business Enterprise

Utilization Procedures – May 2019.

● Bid/Proposal Affidavit – submit in accordance with Item 2.B(6) in the Instructions to

Bidders for Construction Projects.

● State Funded Construction Projects – Payment of Employee Health Care Expenses

– submit in accordance with Chapter 687, 2019 MD Laws (Senate Bill 433)

If bidders elect to attach forms to eMMA bids, the apparent low bidder will be required to submit the original bid bond within 72 hours of notification from procurement officer.

7. MINORITY BUSINESS ENTERPRISE:

The MBE subcontracting participation goal for this solicitation is: 10% (No Split)

The MBE participation shall be a percentage of the BASE BID.

If the bidder fails to accurately complete and submit MBE Attachment D-1A with the bid, the procurement officer shall deem the bid non-responsive and reject the bid.

Please refer to the MDOT MBE Directory at https://mbe.mdot.maryland.gov/directory/ to determine if a firm is certified with the appropriate North American Industry Classification System (“NAICS”) Code and the product/services description. Only those specific products and/or services for which a firm is certified in the MDOT Directory can be used for purposes of achieving the MBE participation goals.

If, for any reason, the apparent successful bidder is unable to achieve the contract goal for each certified MBE classification specified as having a subcontract goal or the overall MBE contract goal, the bidder will be contacted to document its waiver request as stated in the Minority Business Enterprise Utilization Procedures – May 2019.

Please review all MBE information carefully. Refer to the “Minority Business Enterprise Utilization Procedures – May 2019” for further information.

8. VETERAN-OWNED SMALL BUSINESS ENTERPRISE:

The VSBE shall be certified with the US Department of Veteran Affairs. The US Department of Veteran Affairs website has a directory of certified VSBE firms. https://www.vip.vetbiz.va.gov/

The VSBE subcontracting participation goal for this Solicitation is: zero (0%)

The VSBE participation shall be a percentage of the BASE BID.

Please review all VSBE information carefully. Refer to “Attachment M – Veteran-owned Small Business Enterprise” for further information.

https://mbe.mdot.maryland.gov/directory/ https://www.vip.vetbiz.va.gov/

9. SMALL BUSINESS RESERVE (SBR) PROCUREMENT:

This solicitation has been designated as “SBR,” an award can only be made to a certified SBR vendor. Certification is an online process through the vendor registration on the state's eProcurement platform - eMaryland Marketplace Advantage (eMMA).

SBR Program Eligibility Standards:

• The business is independently owned and operated.

• The business is not a subsidiary of another business.

• The business is not dominant in its field of operation at the national level.

• The wholesale operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $4,000,000 in its most recently completed three fiscal years*.

• The retail operations of the business did not employ more than 25 persons, or the gross sales of the business did not exceed an average of $3,000,000 in its most recently completed three fiscal years*.

• The manufacturing operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $2,000,000 in its most recently completed three fiscal years*.

• The service operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $10,000,000 in its more recently completed three fiscal years*.

• The construction operations of the business did not employ more than 50 persons, or the gross sales of the business did not exceed an average of $7,000,000 in its most recently completed three fiscal years*.

• The architectural and engineering operations of the business did not employ more than 100 persons, or the gross sales of the business did not exceed an average of $4,500,000 in its most recently completed three fiscal years*.

* If a business has not existed for three years, the gross sales average is computed for the period in which the business has existed. For newly-formed businesses the determination will be based upon employee levels.

10. COMPLETION TIME AND LIQUIDATED DAMAGES:

The work shall be completed within 90 calendar days from the start date of the contract. If the work is not completed within the time period specified, the contractor will be liable for liquidated damages of $350.00 per calendar day as specified in the “General Conditions.”

11. INSURANCE REQUIREMENT:

The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance (including builder’s risk insurance, if applicable) etc.

NOTE: Refer to the General Conditions for Construction Projects, 10.01: Insurance Requirements.

https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=/page.aspx/en/buy/homepage

12. TIME FOR BID ACCEPTANCE:

Bid prices are irrevocable for a period of 120 days following bid opening. After opening bids, the Procurement Officer may request bidders to extend the time during which the State may accept their bids, provided that, with regard to bids, no other change is permitted.

13. ELECTRONIC TRANSACTION:

Filing an electronic protest will not be permitted for this solicitation (COMAR 21.10.01.C) and

(COMAR 21.03.05.03).

14. QUESTIONS DEADLINE:

The deadline for questions has been established as November 23, 2020 @ 2:00 p.m., to ensure that there is enough time to allow for the A/E to provide responses and possible Addendum issuance if necessary.

15. EXECUTED CONTRACTS

ALL DGS contracts must have a company seal or notary on the signature page of the contract in order for contracts to be executed.

16. PAYMENT OF EMPLOYEE HEALTH CARE EXPENSES CERTIFICATION

Payment of Employee Health Care Expenses Certification, Under State Finance & Procurement Article Title 17, Subtitle 8, Form MUST be submitted by the apparent awardee during bid evaluation. Failure to submit the form will deem the bidder as non-responsible and the bid will be rejected under COMAR 21.06.01.01.

17. PREVAILING WAGE RATES

Prevailing wage rates apply to all contracts in the amount of $500,000 or more. Wage rates applicable to projects of $500,000 or more are attached to the specifications.