Notice to Bidders and Offerors Regarding Acceptance of Only Electronic Submission_47~2.pdf
PDF 124 KB Posted
- Solicitation number
- 21-426DOC-CONTR-B-16718
- Issued by
- Will County, Illinois
About this file
This document is a Notice to Bidders and Offerors from the State of Illinois Chief Procurement Office for General Services regarding the acceptance of only electronic submissions for competitive solicitations through the BidBuy system. The notice informs bidders and offerors that manual submissions in paper format or on electronic mediums will not be accepted or considered. Bidders and offerors are required to submit their responses to the State's solicitations through the BidBuy system, and any information sent outside of BidBuy will not be accepted. The notice also states that the requirement to submit electronic responses supersedes any conflicting instructions in the Invitation for Bid (IFB) or Request for Proposal (RFP) documents.
This notice is specifically attached to a state and local contract opportunity for the Illinois Department of Corrections (IDOC) to purchase and install four 80-gallon gas-powered commercial-grade kitchen kettles at the Stateville Correctional Center. The solicitation requires electronic submission only through the BidBuy system, and any manual or external submissions will not be considered.
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Other files
| File | Type | Posted |
|---|---|---|
| Forms B Section V.20.1~58.docx | DOCX document | |
| Forms A Section V.18.1~83.doc | DOC document | |
| Stateville Kettles IFB_1.docx | DOCX document |
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.20.1
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB) and Request for Proposal (RFP)) through
BidBuy. Manual submissions in paper format or on electronic medium, for example USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals require vendors to submit documents through two separate
BidBuy Bid numbers.
Vendors must utilize the Primary Bid number to submit their technical proposal and other required documentation, for example Forms A or B. Vendors are NOT to submit their pricing document through the Primary Bid number.
Vendors must utilize the Secondary Bid number to submit their pricing proposal. This ensures that pricing remains “locked”, or unavailable to be seen, until after technical evaluations are completed.
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