Notice to Bidders and Offerors Regarding Acceptance of Only Electronic Submission_47_2~17.pdf
PDF 123 KB Posted
- Solicitation number
- 22-426DOC-SOURC-B-23618
- Issued by
- Jefferson County, Illinois
About this file
The provided document is a Notice to Bidders and Offerors Regarding Acceptance of Only Electronic Submissions from the State of Illinois Chief Procurement Office for General Services. It informs bidders and offerors that the State of Illinois will only accept electronic submissions for competitive solicitations, such as Invitations for Bid (IFB) and Requests for Proposal (RFP), through the BidBuy platform. Any submissions made outside of BidBuy, such as by mail or hand delivery, will not be accepted or considered. The document also clarifies that for RFPs, vendors must submit their technical proposal and other required documentation through the Primary Bid number, and their pricing proposal through the Secondary Bid number to ensure pricing remains locked until after technical evaluations are completed.
The related state and local contract opportunity is for the Vienna Correctional Center Coal Purchase in the State of Illinois, Johnson County. The solicitation is a re-bid for this contract. Pursuant to the notice, all submissions must be made electronically through BidBuy, and paper responses will not be accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| Forms B Section V.20.1~69.docx | DOCX document | |
| Vienna Coal IFB B23618 7 13 21~2.docx | DOCX document | |
| Forms A Section V.18.1~100.doc | DOC document |
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.20.1
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB) and Request for Proposal (RFP)) through
BidBuy. Manual submissions in paper format or on electronic medium, for example USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals require vendors to submit documents through two separate
BidBuy Bid numbers.
Vendors must utilize the Primary Bid number to submit their technical proposal and other required documentation, for example Forms A or B. Vendors are NOT to submit their pricing document through the Primary Bid number.
Vendors must utilize the Secondary Bid number to submit their pricing proposal. This ensures that pricing remains “locked”, or unavailable to be seen, until after technical evaluations are completed.
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