Notice to Bidders and Offerors Regarding Acceptance of Only Electronic Submission_47_2.pdf
PDF 123 KB Posted
- Solicitation number
- 21-426DOC-SOURC-B-16340
- Issued by
- Will County, Illinois
About this file
This document is a notice from the State of Illinois Chief Procurement Office for General Services regarding the acceptance of only electronic submissions for competitive solicitations, including Invitation for Bid (IFB) and Request for Proposal (RFP). It states that manual submissions in paper format or on electronic medium will not be accepted or considered, and that all submissions must be made through the BidBuy system. The notice also clarifies that any conflicting instructions in the IFB or RFP do not apply, as the requirement for electronic submission through BidBuy supersedes those instructions.
The related state and local contract opportunity is for the Illinois Department of Corrections (IDOC) to lease specific medical equipment for the Joliet Treatment Center. The solicitation is open to vendors, and the notice emphasizes that all submissions, including any required attachments, must be made through the BidBuy system. For Requests for Proposals, vendors are required to submit their technical proposal and other documentation through the Primary Bid number, and their pricing proposal through the Secondary Bid number to ensure pricing remains "locked" until after the technical evaluation is completed.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| IDOC MEDICAL EQUIPMENT WEBEX~1.docx | DOCX document | |
| Forms A Section V.18.1~78.doc | DOC document | |
| Medical Equipment IFB~1.docx | DOCX document | |
| Forms B Section V.20.1~52.docx | DOCX document |
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.20.1
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB) and Request for Proposal (RFP)) through
BidBuy. Manual submissions in paper format or on electronic medium, for example USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals require vendors to submit documents through two separate
BidBuy Bid numbers.
Vendors must utilize the Primary Bid number to submit their technical proposal and other required documentation, for example Forms A or B. Vendors are NOT to submit their pricing document through the Primary Bid number.
Vendors must utilize the Secondary Bid number to submit their pricing proposal. This ensures that pricing remains “locked”, or unavailable to be seen, until after technical evaluations are completed.
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