UNITED STATES DEPARTMENT OF COMMERCE

National Institute of Standards and Technology Acquisition Management Division 325 Broadway, MS 164 Boulder, CO 80305-3328

NOTICE OF INTENT

Description of Requirement:

Maximo Subscription Support, NIST, Boulder, CO

The intent of contract award is to:

• Ensure the continued operability of Maximo until Nuvolo is fully implemented.

• Provide subscription and support services under the contractor’s IBM licenses.

• Perform end-to-end testing on NIST’s test and production servers.

• Renew the Maximo Asset Management Support and Subscription.

• Ensure compliance with NIST IT Security regulations.

NAICS: 541519 Other Computer Related Services Size Standard: $34 Million

Points of Contact (PoC): Name: Shawn Borisow, Contracting Officer

E-Mail: shawn.borisow@nist.gov Telephone: (303) 497-5432

This contract action is subject to the Federal Acquisition Regulation (FAR) 6.302-5 Authorized or required by statute, Sole source awards under the Veterans Benefits Act of 2003 (15 U.S.C.

657f). This is also known as Service-Disabled Veteran Owned Small Business (SDVOSB) Program (FAR 19.14). This is a notice of intent to negotiate a firm-fixed price (FFP) with a base performance period of one (1) year, and two (2) optional period of performance consisting of six

(6) months each for a total possible performance period of two (2) years. The intent of award is to sole-source award to the incumbent under the previously reference authority. This is NOT a request for competitive quotations. However, contractors who want to challenge this action must submit an interest letter and a capabilities statement that demonstrates their ability to perform this work.

The information must demonstrate the organization’s ability to provide the product(s) and service(s) as described within this notice, as well as the associated justification. All interested organizations must respond to this Special Notice by March 19, 2026, 10:00 AM (MT), to the identified PoC’s E-Mail (shawn.borisow@nist.gov) Responses received will be evaluated; however, the Government's determination not to compete with the proposed procurement based on responses to this notice is solely within its discretion.

Information received will normally be considered solely for the purposes of determining whether to conduct a competitive procurement. NIST shall not reimburse for any cost(s) associated with providing capability information.

Description: The National Institute of Standards and Technology (NIST) intend to negotiate a new contract award for a base performance period consisting of 12 months or one (1) year, and two (2) optional performance periods consisting of six (6) months each, for a total potential performance period of 24 months, or one (1) year. The current intent it to negotiate and award with the current contract holder on a sole-source basis under the authority of FAR 19.1406 Sole-source awards, under the Veterans Benefits Act of 2003, also known as Service-Disabled Veteran Owned Small Business (SDVOSB). Interested organizations shall include evidence of capability to provide the attached statement of work.

DRAFT STATEMENT OF WORK for:

MAXIMO SUPPORT

NATIONAL INSTITUTE OF STANDARDS & TECHNOLOGY

United States Department of Commerce

325 Broadway

Boulder, CO 80305 02/05/2025

1.1 DESCRIPTION

The National Institute of Standards and Technology (NIST) currently utilizes IBM Maximo Asset Management for asset tracking and management. As NIST transitions to Nuvolo, it’s necessary to maintain support and ensure a smooth transition.

This Statement of Work (SOW) outlines the tasks, responsibilities, and deliverables required to extend the contract and perform necessary upgrades to Maximo Asset Management.

1.2 PURPOSE

The purpose of this extension is to:

• Ensure the continued operability of Maximo until Nuvolo is fully implemented.

• Provide subscription and support services under the contractor’s IBM licenses.

• Perform end-to-end testing on NIST’s test and production servers.

• Renew the Maximo Asset Management Support and Subscription.

1.3 SCOPE

The contractor shall:

• Upgrade Maximo Asset Management software on both the production and test servers.

• Install any necessary ancillary software.

• Conduct bug fixes and address defects.

• Perform end-to-end testing to confirm system operability.

• Ensure NIST is covered under the contractor’s Concurrent User License with IBM

1.4 SPECIAL REQUIREMENTS

1. The software subscription will begin on July 1, 2025, and end on September 30, 2026. The subscription will be renewed upon reapplication at the start of each option period (CLIN) exercised under the contract.

The following product numbers are required:

Part No. Description D1QB8LL IBM Maximo Concurrent User License + SW

a. Proof of Entitlement (POE) shall be sent to the COR within 30 days of renewal showing NIST is covered under the contractor’s concurrent user license.

The actual work of the version upgrade of Maximo Asset Management shall take place using Microsoft Teams with the Maximo Admin present during the upgrade. The contractor shall comply with all NIST Boulder site IT and Security regulations.

1.5 PERIOD OF PERFORMANCE

The Period of Performance (PoP) for this contract will consist of a base year of one (1) year, and two (2) additional option periods, each structured as a six (6)-month extension. The base period will commence on July 1, 2026, and will end on June 30, 2027. Following the base period, the contract will include two (2) option periods, each lasting six (6) months, which may be exercised at the discretion of the contracting officer.

1.6 VERSION UPGRADE

The contractor shall provide the expertise necessary for the upgrade of Maximo Asset Management from one version to the next. Data migration is an essential part of the upgrade and is the responsibility of the contractors. Once the upgraded has been completed it is the contractor’s responsibility to ensure end to end testing is conducted. Any error that results in Maximo being substantially or completely nonfunctional or inoperative the contractor will make reasonable efforts to correct or provide a work-around solution for errors. A final resolution to work-arounds shall be completed within 15 business days.

The contractor shall prepare a work-up plan that will be evaluated and accepted prior to the start of the upgrade. The contractor shall submit to the Contracting Officer or the NIST Maximo Administrator by e-mail, the upgrade plan in an electronic Word document. The NIST Maximo Administrator shall review the upgrade plan and provide a written response within 10 working days. No work shall start on the actual upgrade until the plan is reviewed and approved.

1.7 IT SECURITY REQUIREMENTS

a. Ensure Maximo meets all NIST IT Security requirements. Answer questions or help with technical documents relating to NIST IT Security Reviews. Provide support resolutions for IT Security Scan findings. Meet NIST IT Security requirements 100% of the time.

b. Hardware and software must be Buy America compliant

c. Hardware and software must be TAA (Trade Agreements Act) compliant

d. FAR Clause 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUN 2008)

e. FAR Clause 52.225-18 PLACE OF MANUFACTURE (AUG 2018)

f. FAR Clause 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN

ACTIVITIES OR TRANSACTIOS RELATING TO IRAN REPRESENTATION AND CERTIFICATION *AUG

2018)

g. FAR Clause 52.225-5 TRADE AGREEMENTS (AUG 2018)

h. FAR Clause 52.225-6 TRADE AGREEMENTS CERTIFICATE (MAY 2014)

i. Contractor personnel requiring access to NIST IT systems must be screened at an appropriate level in accordance with the Department of Commerce IT Security Program Policy. The screening should be appropriate to the highest risk level of the IT systems and information accessed, using, as a minimum, National Agency Check with Inquiries

(NACI).

j. Contractor personnel must complete NIST IT security awareness training or provide certificate of completion of an IT security training prior to accessing NIST information and/or technological resources.

k. Each contractor personnel must read and sign the NIST IT Access and Use (Rules of Behavior) prior to being granted access to any NIST IT accounts.

l. The contractor shall properly protect all information used, gathered, or developed as a result of work under the

PWS.

m. NIST documentation is considered proprietary and will not be shared. All documentation created by and used by the contractor for the project will be provided back to NIST at the end of the contract.

n. In the event that performance of any work under the PWS causes the contractor/subcontractor to gain access to proprietary and/or confidential information, the contractor shall comply with non-disclosure requirements (e.g., non-disclosure agreement).

o. The contractor shall perform a backup of the system and database prior to any maintenance, upgrades, patching or installations performed on the system. Backups will be maintained on the NIST government systems and will not be removed from the NIST site.

p. Contractor will be required to follow NIST directives, per NIST Directive S 6102.23, Policy on Personnel Security and Directive S 6102.31, Information Security Training and NIST N Directive 6103.14 Access and Use of Remote Connection to NIST:

• Contractor will abide by the policies and procedures outlined within the Access and Use of remote connections to NIST document.

END OF STATEMENT OF WORK

https://inet.nist.gov/oism/directives/iss_pers_sec https://inet.nist.gov/directives/general-information-security-awareness-training

The actual work of the version upgrade of Maximo Asset Management shall take place using Microsoft Teams with the Maximo Admin present during the upgrade. The contractor shall comply with all NIST Boulder site IT and Security regulations.