NOTICE_OF_INTENT_TO_SOLE_SOURCE_UKG_KRONOS_SYSTEMS,_LLC.pdf

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COLLIER COUNTY

SINGLE SOURCE

FOR

NOTICE OF INTENT TO SOLE SOURCE UKG KRONOS

SYSTEMS, LLC

Jedidiah Wieland, Management Analyst

Procurement Services Division

3295 Tamiami Trail E,Naples, FL, 34112 jedidiah.wieland@colliercountyfl.gov

(239) 252-8465

Single Source Title: NOTICE OF INTENT TO SOLE SOURCE UKG KRONOS SYSTEMS, LLC

Table Of Contents

1. NOTICE OF INTENT TO DESIGNATE SINGLE SOURCE

2. NOTICE OF PROPOSED INTENT

3. SOLE/SINGLE SOURCE INFORMATION

4. ACTION TO BE TAKEN

5. RESPONSE SUBMITTALS

6. ATTACHMENTS

1. NOTICE OF INTENT TO DESIGNATE SINGLE SOURCE

NOTICE OF INTENT NUMBER: PUR 10675

TITLE: NOTICE OF INTENT TO SOLE SOURCE UKG KRONOS

SYSTEMS, LLC

RELEASE DATE: Tuesday, May 27, 2025

SUBMISSION DEADLINE: Tuesday, June 3, 2025 @ 3:00 pm

2. NOTICE OF PROPOSED INTENT

As requested by the Procurement (hereinafter, the “Division or Department”), the Collier County Board of

County Commissioners Procurement Services Division (hereinafter, “County”) intends to designate sole/single source 5/22/2025 - 12/17/2026 and award without competition if it is determined to be in the best interest of the

County. The Notice of Intent to Designate Sole/Single Source is not a request for pricing or a commitment to purchase.

The Procurement Ordinance, 17-08, as amended, Section Eleven, Procurement Methods defines single and sole source, as follows:

• Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based on a lack of competition, proprietary technology, copyright, warranty or a supplier's unique capability.

• Single source refers to a procurement directed to one source because of standardization, warranty, or other factors, even though other competitive sources may be available.

The intent is to verify whether the specification for the commodity specified below are non-restrictive and capable of being met by more than one company and verify with the vendor community that there are no other viable alternative vendors.

3. SOLE/SINGLE SOURCE INFORMATION

Manufacturer Name: UKG INC.

Vendor/Provider Name: UKG KRONOS SYSTEMS LLC

Description of Intended Products or Services Provided:

This purchase is for annual maintenance and support including Cloud Services for a scheduling software (Telestaff/Webstaff). Fees will include, annual charges for Telestaff IVR (Interactive Voice Response) services provided for EMS as well as the annual Platinum support services required for Telestaff, a software that is used for scheduling. The IVR component allows EMS to initiate phone calls to field employees with the purpose to fill vacancies and receive notifications of work opportunities for employees. With this purchase the vendor will also charge fees for technical upgraded services to move the software called Kronos to the Kronos

Cloud.

Sole/Single Source Justification: Sole Source Provider

4. ACTION TO BE TAKEN

No action is required if you agree the proposed purchase is a valid sole/single source. If you disagree, Respondents shall respond prior to the closing date and time specified herein and provide written explanation or other documentation contesting the proposed designation. Respondents must submit the following information:

A. The name of the interested party; and

B. A detailed explanation consisting of documentation showing that there are other qualified sources for the identified services herein.

This is not an invitation to submit a bid or quote. Respondents are not to provide pricing.

All responses will be reviewed by the Procurement Services Division and the Division requesting the product or service which will be the sole determining power in establishing the approved equal status of the commodity offered by the respondent. The Procurement Services Division shall consider such responses and notify all submittal respondents of the decision whether to designate as a Sole/Single Source, which decision shall not be submit to objection, protest, or appeal.

The Procurement Services Division staff is the only authorized contact for inquiring or responding to this notice. All responses shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl

5. RESPONSE SUBMITTALS

1. Intent to Sole Source Response Form*

Please download the below documents, complete, and upload.

• Intent_to_Sole_Source_respo...

*Response required

2. Miscellaneous Documents https://procurement.opengov.com/portal/collier-county-fl https://government-project.s3.us-west-2.amazonaws.com/89868/5fd96765-9387-41ad-be7e-92860affbf87_Intent_to_Sole_Source_response_form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4A7R5ESD2%2F20250527%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250527T190001Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJr%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCt8ZiattXI6JcNX%2BMHzR4h6U0xZATWE1i9%2B92rA2o6twIgGsJFUWFoQQfzhWk1PVesmdUzDWUuC9USvQgdzA5vJ%2FAqgwUIYxACGgw4OTIzNjQ2ODc2NzIiDBbv5buQ51wCCjDF0CrgBBv0CN5D00pSPZnt72%2BCASFW%2FAmqyOUcU4ANIAlYVDq73qRf7t0D71aEU0szvx0e6jVeVb%2FAandy7JWt9EIeI8QwOMnMlDloqw2Yhaeck2WU4WZjwi6p%2FZRdbpDj90cXy5ZRxUFyheypBjwOuhqgsfcW52ESo4UwNHx31Il2i8m894W6QSPRl8G0WlHztAKxkU4BObGwv4i3URFwwdhWC0sNlU9kxr6UhkQPbPNnH7yDQ4qL9sS7OA6KMhTcSYqfu7qYhFaz8QfdNv9I1gDTouyo1GYQkmyG2OE%2Bz8OmR15fkBvTw3husNiAIWUzqgO7X4GzVYgRJrCfoKOOhPcdjGCbtx7pHAi2OR7cVGhw6wqmFmWiXCdTrGd%2BPzus1GRNutPJadWauVphBdfXaRe5lKIhiS6iTtzjQ2tOVlVyybaxQiyDaWsWmkekBteGotzi4kzHQsntdVYh%2FECLD1Ssa%2BGTUnezgBqMYwcdURyhiYaxF5o0PRA9BlwPEh4HAhj%2FSpDHkQWHRo48cPeQfs1lxrEtTzcMsxxFpSlgcs3Lya15ELocDBXjz5ojNVpwva4YM52EZDGKegQDin%2BWGnNCcsemXSOjBYOKdoFrAX3QPEgQbmxLF5vAD7xA2OCec%2FtrbsL5lCKKO%2FTQyYX3j8lEMMmmE0Mvt33eOZO9TC5GpZ7XY4XSZ7UjEsO4M7bnjuwRwRKOSz%2FbqH0L125V9iKE9NijJGdDiCJ2Z%2FWbxhVVSpOi1NJJPebbkpkOKB%2BsP%2B4YBYPSrUJbqyfG4XFr7xVUbkgy3VKGN9iUBr7QyOrEXjpoMMr818EGOpsBhjU0yYgbj%2B3mOk55MbcZGpjuNOaciCOUoW0M7FKDQJunDvdBXt4x7nv9juAvfvrvWNIS9pRIkvQV2wtcdgWXMVOVN4RvBSomDlLbi%2B2nKaOEcRY%2FbgLAV6oeyoFb0NkLYXb4NGcVxFjG5LLpLorivq5i87qra7fIxsb9kLAc1BxaZgMMxH65zdHmxOn8%2Bn%2FgDIMLBX00P6q7GkU%3D&X-Amz-Signature=0b7cbf2c359be435be17148107ebb2a205e51f42dbe119c390cfe95497798939&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Intent_to_Sole_Source_response_form.pdf%22&x-id=GetObject