Notice of Intent to Sole Source NNG15SC46B 36C26226F0125_1.pdf

This Special Notice is a Request for Exception to Fair Opportunity Memo from the Department of Veterans Affairs (VA) for a Conference Room Scheduler Software-as-a-Service (SaaS) procurement. The VA Network Contracting Office 22 in Long Beach, California seeks to sole-source AureSoftware Conference Scheduling subscription from Red River Technology, LLC for the Phoenix VA Healthcare System (PVAHCS). The software, branded as FMSYSTEMS, is required because the current system is down and unusable, creating an urgent need for a scheduling solution for training and meeting rooms.

The procurement is being conducted under NASA SEWP schedule, with market research indicating that FMSystems is the only compatible solution that can seamlessly integrate with existing systems. The VA determined through SBA VetCert query that no other vendors can meet their specific conference room scheduling requirements. The effective date is 12/30/2025, with the contract being justified under specific Federal Acquisition Regulation (FAR) exceptions for urgent needs, unique services, and sole-source procurement. The Contracting Officer, Jose A. Espinoza, has certified the accuracy of the justification and the reasonableness of anticipated costs.