Notice of Intent to Sole Source - Motorola Equipment PM Services.pdf

Notice of Intent to Sole Source

HT941027N0002

THIS IS A NOTICE OF INTENT TO AWARD A SOLE SOURCE SERVICES CONTRACT AND IS

NOT A REQUEST FOR COMPETITIVE QUOTES. The Defense Health Agency Contracting Activity

(DHACA), Healthcare Contracting Division – San Diego (HCD-SD), intends to negotiate and award a firm fixed price contract for Motorola Radio Equipment Preventative Maintenance, Repair and

Installation Services in accordance with Federal Acquisition Regulation Overhaul (RFO) 12.102(a), for purchases valued at or below the simplified acquisition threshold, only one source reasonably available to:

Motorola Solutions, Inc

809 Pinnacle Dr.

STE G

Linthicum Heights, Maryland 21090

The North American Industry Classification System (NAICS) code for this requirement is 811210 -

Electronic and Precision Equipment Repair and Maintenance; the business size standard is $34.0M. The

Product Service Code (PSC) is J059 - Maintenance, Repair and Rebuilding of Equipment: Electrical and

Electronic Equipment Components.

The objective of this sole source award is to procure preventative maintenance services for Motorola radio equipment at US Naval Hospital Okinawa (USNHO) and its Branch Medical Clinics (BMC) and Branch

Dental Clinics (BDC) to support the operations of USNHO and its BMC.

Motorola Solutions is the Original Equipment Manufacturer (OEM) and is the sole service provider for the Motorola radio systems. Utilizing unauthorized, non-certified third-party vendors to repair this mission-critical medical equipment poses an unacceptable risk to equipment integrity and patient safety.

The proposed contractor possesses unique and exclusive qualifications that no other vendor can provide:

• Proprietary Knowledge: Motorola Solutions does not certify the capabilities of third-party service providers. Motorola Solutions does not provide third-party access to Motorola Solutions engineering services, technical support and factory depot repair services.

• OEM Certified Technicians: Maintenance and repairs on these systems must be performed exclusively by OEM-trained and certified Field Systems Technologists (FSTs). FSTs possess specialized, in-house technical training and direct access to factory engineering teams. Utilizing unauthorized third-party vendors would void the equipment warranties, violate OEM safety specifications, and introduce unacceptable risks to system performance.

Period of Performance

Base Period: 01 December 2026 to 30 November 2027

Option Period 1: 01 December 2027 to 30 November 2028

Option Period 2: 01 December 2028 to 30 November 2029

Option Period 3: 01 December 2029 to 30 November 2030

Option Period 4: 01 December 2030 to 30 November 2031

Equipment Repair Services: See Statement of Work (SOW) and SOW Attachment 1 for a list of the equipment.

The work shall be performed at:

U. S. Naval Hospital Okinawa, Japan

Medical Repair, Bldg. 960

Camp Foster, Ginowan-Shi, Isa

Okinawa, Japan 901-2221

And the other Branch Medical/Dental Clinics listed below:

FACILITY NAME BUILDING #

BMC Bush/BDC Courtney Camp Courtney Building 4231

BMC/BDC Evans Camp Foster Building 449

BMC/BDC Schwab Camp Schwab Building 3510

BMC Futenma MCAS Futenma Building 676

BMC Hansen Camp Hansen Building 2386

BMC Kinser Camp Kinser Building 1460

Sports Medicine and Rehabilitation Team

(SMART) North Clinic

Camp Hansen Building 2384

BDC Futenma MCAS Futenma Building 675

BDC Hansen Camp Hansen Building 2418

BDC Kinser Camp Kinser Building 1463

Based on market research, Motorola Solutions is the only source that can meet the Government’s minimum requirements for the maintenance, installation, and on-call and emergency repair of Motorola

Land Mobile Radios (LMR), Vehicle Mobile Radios and Desktop Base Stations.

This notice of intent is not a request for competitive proposals, and no solicitation document exists for this requirement. Sources interested in responding to this notice are required to submit a capability statement that includes management and technical data and cost information, in sufficient detail and convincing evidence that clearly demonstrates the capability to provide the required services to USNHO.

Capability statements shall not exceed six (8.5 x 11 inch) pages using a font size no smaller than 10-point.

All capability statements received by the due date of this notice will be considered by the Government. A request for documentation or additional information or submissions that only ask questions will not be considered as an affirmative response. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement or to proceed with a sole source purchase order.

If a vendor challenges the basis of this requirement, please email capability statements as a Microsoft

Word or Adobe PDF attachment to Nicole Ventinilla at nicole.e.ventinilla.civ@health.mil . The closing date for challenges is no later than 10:00am Pacific Time, 15 October 2026.

mailto:nicole.e.ventinilla.civ@health.mil

Statement of Work

1. INTRODUCTION

This Statement of Work (SOW) is issued in accordance with FAR Part 12 for the acquisition of commercial items. The purpose is to procure maintenance service for Motorola radio equipment at US Naval Hospital Okinawa (USNHO) and its Branch Medical Clinics (BMC) and Branch Dental Clinics (BDC) to support the operations of USNHO and its BMC and BDC. The contractor shall supply all items, services, and delivery functions necessary to meet the requirements described herein, in accordance with standard commercial practices.

2. SCOPE OF WORK

This is a firm fixed-price contract for the maintenance, installation, and repair of communications equipment located at USNHO and its BMCs and BDC. The contractor shall provide Original Equipment Manufacturer (OEM) trained and OEM certified technicians; OEM replacement parts; and provide all supervision, equipment, supplies and transportation for technicians to maintain the equipment. The contractor shall provide Land Mobile Radio (LMR) Emergency Repair and LMR On-Call Repair, Vehicle Mobile Radio Installation and Desktop Base Station Installation. The specific equipment to be covered under this contract is detailed in Attachment 1: Equipment List.

3. EMERGENCY ON-CALL MAINTENANCE

Emergency on-call maintenance shall be available Monday through Friday, from 9 AM until 5 PM, with a required response time of four (4) hours from the initial notification. For emergency service, the Contractor shall be contacted at [TBD upon contract award] or, if after hours, at [TBD upon contract award]. Upon arrival, the Contractor shall make all required repairs, replace any defective parts, perform cleaning, lubrication, functional checks, and any other related services necessary to return the equipment to optimum working condition as specified in the manufacturer’s operational manual.

4. ON-CALL MAINTENANCE

On-call maintenance shall be performed during the Principal Period of Maintenance (PPM), Monday through Friday, from 9 AM until 5 PM, excluding U.S. Federal Holidays. For on-call maintenance service, the Contractor shall be contacted at [TBD upon contract award]. The Contractor shall make all required repairs, replace any defective parts, perform cleaning, lubrication, functional checks, and any other related services that may be necessary to keep the equipment in optimum working condition as specified in the manufacturer’s operational manual.

5. REPLACEMENT/REPAIR PARTS

The Contractor shall furnish only OEM parts to affect all replacements or repairs. The Contractor shall bear all cost associated with shipment of the parts. The Contractor shall have available or access to all parts necessary for the accomplishment of the service within the time frames set for repairs. All parts installed shall become the property of the Government and all replaced parts shall become the property of the Contractor.

6. MAINTENANCE RECORD

The Contractor shall furnish a signed System Maintenance Record written in English to the Information Technology Department (ITD) upon completion of each maintenance or repair service and for each service call placed. The designated ITD representative will countersign the report to certify that services were rendered. The contractor shall maintain a copy on file and shall submit one copy to the ITD representative for verification.

7. PLACE OF PERFORMANCE

FACILITY NAME BUILDING #

USNHO Camp Foster Building 960 BMC Bush/BDC Courtney Camp Courtney Building 4231 BMC/BDC Evans Camp Foster Building 449 BMC/BDC Schwab Camp Schwab Building 3510 BMC Futenma MCAS Futenma Building 676 BMC Hansen Camp Hansen Building 2386 BMC Kinser Camp Kinser Building 1460 Sports Medicine and Rehabilitation Team (SMART) North Clinic

Camp Hansen Building 2384

BDC Futenma MCAS Futenma Building 675 BDC Hansen Camp Hansen Building 2418 BDC Kinser Camp Kinser Building 1463

8. PARKING

Contractor parking will be allowed ONLY in designated as public and staff parking areas only. Loading and unloading may be done in the immediate vicinity of hospital entrances with approval from Contracting Officer or representative. Parking will not be allowed at patient, handicapped, and other identified designated parking areas unless requested and approved by Contracting officer or his/her representative.

PARKING ON GRASS AREA IS PROHIBITED.

9. BASE PASSES

The Government will issue all required base passes to Contractor personnel at no cost to the Contractor.

The Contractor shall be responsible for all passes issued under this contract. Passes shall only be used in performance of services under this contract. Passes must be in the Contractor’s possession at all times while on a military installation. The Contractor shall return base passes upon termination or completion of this contract to the Provost Marshal’s Office, Pass and Registration Section, Marine Corps Base, Camp S.D. Butler (extension 645-2239). Certification of receipt shall be obtained and submitted to the Contracting Officer. Any lost or stolen passes shall be reported to the COR immediately and a Military Police report shall be submitted by the Contractor personnel stating the details of the loss or theft.

10. Invoicing and Payment

Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC Issue By DoDAAC Admin DoDAAC** Inspect By DoDAAC N/A

Ship To Code Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) Service Acceptor (DoDAAC) Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Primary

Secondary

Invoices must reference the contract number and be submitted in accordance with the terms of the contract.

Payment:

Payments will be processed upon Government acceptance of the delivered items per the payment provisions of the contract.

11. Points of Contact

Government POC:

Name:

Email:

Phone:

Contractor POC:

TBD upon contract award

Radio List MCD List Radio ID Radio Serial Number Device Serial Number Name

12011200 320CHM5881 RGU 202IYE0110 RGU1

12011201 320CHM5882 RGU 202IYE0111 RGU2

12011202 320CHM5883 MCD5000 202IYE0037 REM1

12011203 320CHM5884 MCD5000 202IYE0038 REM2

12011204 320CHM5885 MCD5000 202IYE0039 REM3

12011205 320CHM5886 MCD5000 202IYE0040 REM4

12011206 320CHM5887 MCD5000 202IYE0041 REM5

12011207 320CHM5888 MCD5000 202IYE0042 REM6

12011208 320CHM5890 MCD5000 202IYE0043 REM7

12011209 320CHM5891 Aruba switch TW94HKT139 MSFOS000960BS1 12011210 320CHM5892 Aruba switch TW29HL40R2 MSFOS000960BS2 12011211 320CHM6097 Aruba switch TW29HL4009 MSFOS000960BS3 12011212 320CHM6098 Aruba switch TW29HL40HS MSFOS000960BS4 12011213 320CHM6099 Aruba switch TW29HL40VS MSFOS000960BS5

12011214 320CHM6101

12011215 320CHM6102

12011216 320CHM6103

12011217 320CHM6105

12011218 320CHM6106

12011219 320CHM6107

12011220 320CHM6108

12011221 320CHM6109

12011222 320CHM6111

12011223 320CHM6112

12011224 320CHM6113

12011225 320CHM6114

12011226 320CHM6115

12011227 320CHM6117

12011228 320CHM6118

12011229 320CHM6119

12011230 320CHM6120

12011231 320CHM6186

12011232 320CHM6187

12011233 320CHM6319

12011234 320CHM6320

12011235 320CHM6321

12011236 320CHM6322

12011237 320CHM6323

12011238 320CHM6324

12011239 320CHM6325

12011240 320CHM6326

12011241 320CHM6328

12011242 320CHM6329

12011243 320CHM6330

12011244 320CHM6331

12011245 320CHM6332

12011246 320CHM6333

12011247 320CHM6334

12011248 320CHM6335

12011249 320CHM6336

12011250 320CHM6337

12011251 320CHM6338

12011252 320CHM6339

12011253 320CHM6340

12011254 320CHM6345

12011255 320CHM6347

12011256 320CHM6348

Attachment 1 - Equipment List

12011257 320CHM6351

12011258 320CHM6360

12011259 320CHM6361

12011260 320CHM6371

12011261 320CHM6374

12011262 320CHM6375

12011263 320CHM6376

12011264 320CHM6377

12011265 320CHM6378

12011266 320CHM6379

12011267 320CHM6380

12011268 320CHM6381

12011269 320CHM6383

12011270 320CHM6622

12011271 320CHM6623

12011272 320CHM6624

12011273 320CHM6625

12011274 320CHM6626

12011275 320CHM6627

12011276 320CHM6628

12011277 320CHM6629

12011278 320CHM6630

12011279 320CHM6631

12011280 320CHM6632

12011281 320CHM6633

12011282 320CHM6634

12011283 320CHM6635

12011284 320CHM6636

12011285 320CHM6637

12011286 320CHM6638

12011287 320CHM6639

12011288 320CHM6640

12011289 320CHM6641

12011290 320CHM6642

12011291 320CHM6644

12011292 320CHM6645

12011293 320CHM6646

12011294 320CHM6653

12011295 320CHM6656

12011296 481CXZ2077

12011297 481CXZ2078

12011298 481CXZ2079

12011299 481CXZ2080

12011300 481CXZ2081

12011301 481CXZ2082

12011302 481CXZ2083

12011303 481CXZ2084

12011304 481CXZ2085

12011305 481CXZ2086

12011306 481CXZ2087

12011307 481CXZ2088

12011308 481CXZ2089

12011309 481CXZ2090

12011310 481CXZ2092

12011311 481CXZ2093

12011312 481CXZ2094

12011313 481CXZ2095

12011314 481CXZ2096

12011315 481CXZ2097

12011316 481CXZ2098

12011317 481CXZ2099

12011318 481CXZ2100

12011319 481CXZ2101

12011320 481CXZ2102

12011321 481CXZ2103

12011322 481CXZ2104

12011323 481CXZ2105

12011324 481CXZ2106

12011325 481CXZ2107

12011326 481CXZ2108

12011327 481CXZ2109

12011328 481CXZ2110

12011329 481CXZ2111

12011330 481CXZ2112

12011331 481CXZ2113

12011332 481CXZ2114

12011333 481CXZ2115

12011334 481CXZ2116

12011335 481CXZ2117

12011336 481CXZ2118

12011337 481CXZ2119

12011338 481CXZ2120

12011339 481CXZ2121

12011340 481CXZ2122

12011341 481CXZ2123

12011342 481CXZ2124

12011343 481CXZ2125

12011344 481CXZ2126

12011345 481CXZ2127

12011346 481CXZ2128

12011347 481CXZ2129

12011348 481CXZ2130

12011349 481CXZ2131

12011350 481CXZ2132

12011351 481CXZ2133

12011352 481CXZ2134

12011353 481CXZ2135

12011354 481CXZ2136

12011355 481CXZ2137

12011356 481CXZ2138

12011357 481CXZ2139

12011358 481CXZ2140

12011359 481CXZ2141

12011360 481CXZ2142

12011361 481CXZ2143

12011362 481CXZ2144

12011363 481CXZ2145

12011364 481CXZ2146

12011365 481CXZ2147

12011366 481CXZ2148

12011367 481CXZ2149

12011368 481CXZ2150

12011369 481CXZ2151

12011370 481CXZ2152

12011371 481CXZ2153

12011372 481CXZ2154

12011373 481CXZ2155

12011374 481CXZ2156

12011375 481CXZ2157

12011376 481CXZ2158

12011377 481CXZ2159

12011378 481CXZ2160

12011379 481CXZ2161

12011380 481CXZ2162

12011381 481CXZ2163

12011382 481CXZ2164

12011383 481CXZ2165

12011384 481CXZ2166

12011385 481CXZ2167

12011386 481CXZ2168

12011387 481CXZ2169

12011388 481CXZ2170

12011389 481CXZ2171

12012207 585CLM0137

12012209 585CLM0139

12012213 585CLM0143

12012216 585CLM0146

12012220 527CXZ2182

12012221 527CXZ2183

12012222 527CXZ2184

12012223 527CXZ2185

12012224 527CXZ2186

12012225 527CXZ2187

12012226 527CXZ2188

12012227 527CXZ2189

12012228 527CXZ2190

12012229 527CXZ2191

12012230 527CXZ2192

12012231 527CXZ2193

12012232 527CXZ2194

12012233 527CXZ2195

12012234 527CXZ2196

12012235 527CXZ2197

12012236 527CXZ2198

12012237 527CXZ2199

12012238 527CXZ2200

12012239 527CBH0680

12012240 527CBH0681

12013202 276CLM0105

12013205 276CLM0108

12013207 276CLM0110

12013209 681CXZ2164

12013210 681CXZ2165

12013211 681CXZ2166

12013212 681CXZ2167

12013213 681CXZ2168

12013214 681CXZ2169

12013215 681CXZ2170

12013216 681CXZ2171

12013217 681CXZ2172

12013218 681CXZ2173

12013219 681CXZ2174

12061100 320CNR1239

12061101 320CMT4412

12061102 320CMT4416

12061103 320CMT4410

12061104 320CMT4411

12061105 320CMT4420

12061106 320CMT4409

12061107 320CMT4414

12061108 320CMT4415

12061109 320CMT4417

12061110 320CMT4413

12061111 320CMT4418

12061112 320CMT4419

12061113 320CNR1228

12061114 320CNR1229

12061115 320CNR1230

12061116 320CNR1231

12061117 320CNR1232

12061118 320CNR1233

12061119 320CNR1234

12061120 320CNR1235

12061121 320CNR1236

12061122 320CNR1237

12061123 320CNR1238