Notice of Intent to Sole Source.docx

Notice of Intent to Sole Source (SDVOSB) Agency: Department of Veterans Affairs RPO-E NCO-7, WJB Dorn VA Medical Center located in Columbia, South Carolina.

Description: The Department of Veterans Affairs intends to award a sole source contract to JM Federal Service, LLC for the procurement of one time replacement of flooring in Ward 4 East (4E)]. This service is required to provide continuous reliability to support patient care at the VA Medical Center.

(See Statement of Work) Justification: This sole source procurement is justified for the following reasons:

41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) ( X ) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business Vendor Information:

· Vendor Name: JM Federal Service, LLC 916 Oakland Avenue Cayce, SC 29033

Response Information: Any SDVOSB vendors who believe they can provide the required product/service must submit their interest and capability information by 12/01/2025 by 9:00 am EST, via email to Joseph.Horn@va.gov . Capability information must be submitted to demonstrate vendors capability to perform work required. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Contact Information: For more information, please contact: Joseph E. Horn, Contract Officer at Joseph.Horn@va.gov

STATEMENT OF WORK

4 East Flooring Replacement

1. REQUIREMENT

This is a one-time service to replace flooring in Ward 4 East (4E) at the WJB Dorn VA Medical Center, Columbia, South Carolina, on behalf of the Columbia Healthcare System.

2. BACKGROUND

The WJB Dorn VA Medical Center is a 216-bed facility offering acute medical, surgical, psychiatric, and long-term care services. Located in Columbia, SC, the hospital provides primary, secondary, and some tertiary care to Veterans.

3. PERIOD OF PERFORMANCE

The period of performance begins upon contract award and shall not exceed three (3) months. Work must be conducted during regular hours (8:00 a.m. – 4:00 p.m., Monday through Friday). No overtime is authorized at this time.

4. PLACE OF PERFORMANCE

WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209

5. PERFORMANCE REQUIREMENTS

A designated Contracting Officer Representative (COR) and/or Alternate COR (ACOR) will be assigned, with written notification provided post-award.

Scheduling:

Work shall be scheduled through the COR/ACOR.

Scope of Work:

The Contractor shall provide all labor, materials, equipment, and supplies necessary to complete the flooring replacement in Ward 4E as per the attached floor plans (Attachment A).

Specific Tasks Include:

· Demolition and removal of existing flooring (~12,534 sq. ft.).

· Surface preparation, including sanding and scarifying.

· Floor prep using Ardex XF (approx. 168 bags) and Schonox RF (approx. 17 bags).

· Supply and installation of Mannington Biospec MD and Realities III sheet vinyl (color to be determined post-award) to match existing or equivalent products.

· Installation of sheet vinyl using 6’-0” and 6’-6” rolls per floor plan specifications.

· Installation of transitions, as indicated in the floor plan.

· Epoxy flooring in bathrooms as per plan.

· Wall bases (4”) with cove molding in designated areas.

· Provision of a dumpster for debris containment and removal upon project completion.

Site Protection & Safety:

· Clearly block off work areas to prevent disruption or personnel traffic during work.

· Ensure all tools and equipment are secured when not in use.

· Remove debris daily and upon project completion.

· All smoking to be conducted only in designated areas.

Check-In Procedures:

All personnel must check in/out with the Engineering Control Center (ECC) in Building 100 before starting and after completing work. This facilitates emergency contact if needed.

Safety & OSHA Training:

· All personnel shall have a valid 10-hour OSHA safety certification.

· All tools and equipment must be secured when not actively in use.

Site Visit:

A mandatory site visit during the solicitation phase will be coordinated with the CO and COR. Flooring samples must be available during the visit. Questions will be recorded but not answered onsite; responses will be provided via email post-visit.

6. INVOICING & PAYMENT

· Payment will be processed upon receipt of a detailed, proper invoice via Tungsten Network (formerly OB10).

· The invoice must include: Invoice number and date, Contractor’s name and address, Purchase Order number, description of services/products, service period, and total amount due.

· Submit invoices electronically through Tungsten Network at no cost.

· For assistance, contact Tungsten Network support at 1-877-489-6135 or via email at VA.Registration@Tungsten-Network.com, or FSC support at 1-877-353-9791 or vafsccshd@va.gov.

7. TERMINATION FOR CONVENIENCE

The Government may terminate this contract, or any part thereof, at its sole convenience, in accordance with FAR 52.212-4(l).

8. RECORDS MANAGEMENT

All work-related records and data generated during this contract shall adhere to applicable laws, regulations, and VA policies, including but not limited to:

· Compliance with 44 U.S.C. chapters 21, 29, 31, and 33, FOIA (5 U.S.C. 552), Privacy Act (5 U.S.C. 552a), and 36 CFR Parts 1222 and 1228.

· All deliverables are the property of the U.S. Government, with unlimited rights to use, disclose, or dispose of such data.

· Contractors shall not create or maintain records outside of contract scope using government IT or records.

· All data containing Privacy Act or FOIA-protected information shall be handled accordingly.

· The VA owns all rights to data, records, and electronic information created under this contract.

· Deliver sufficient technical documentation with all data to enable government use.

· Contractors will comply with federal and agency records management policies, including safeguarding privacy and preservation of all records created or received in any format.

· No records shall be disposed of without prior written approval from the Contracting Officer. Unauthorized destruction or alienation of Federal records may result in penalties under 18 U.S.C. 2701.