Notice_of_Intent_to_Award.pdf
PDF 876 KB Posted
- Attached to
- General Planning Services State and local contract opportunity
- Solicitation number
- 25100-RFP-MST
- Issued by
- Florida
About this file
This document is a Request for Proposals (RFP) #25100-RFP-MST for General Planning Services issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida. The RFP was released on June 16, 2025, seeking proposals for general planning services from qualified vendors. Seven companies submitted proposals by the deadline, including Alfred Benesch & Company, CivilSurv Design Group Inc, Claire Weisz Architects LLP, Halff Associates, Inc, JBrown Professional Group Inc, and Vanasse Hangen Brustlin Inc. DLR Group was deemed non-responsive for failing to provide proof of AICP certification. The evaluation committee consisted of five members from the Operations Division and Procurement Services, who assessed proposals based on four key criteria: Specifications/Scope of Work (25% weight), Qualifications and Experience (30% weight), Cost/Best Value (35% weight), and Small Business Enterprise (SBE) Vendor status (10% weight).
The RFP evaluation process resulted in a recommendation to award contracts to all six responsive vendors: Alfred Benesch & Company, CivilSurv Design Group Inc, Claire Weisz Architects LLP, Halff Associates, Inc, JBrown Professional Group Inc, and Vanasse Hangen Brustlin Inc. The solicitation includes a "Cone of Silence" policy that prohibits communication between HCPS employees and third-party representatives during the competitive solicitation process. Vendors were required to submit detailed proposals demonstrating their understanding of the scope of work, experience in related services, and ability to deliver high-quality planning services. The procurement process follows Florida Statutes §§ 287.057(1)(a) and 120.57(3), with provisions for vendors to file protests within specified timeframes if they disagree with the award decision.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Notice_of_Intent_to_Award_-_Updated.pdf | ||
| Notice_of_Intent_to_Award_-_Updated.pdf | ||
| Notice_of_Intent_to_Award.pdf | ||
| Notice_of_Intent_to_Award.pdf | ||
| 25100-RFP-MST_General_Planning_Services.pdf | ||
| 25100-RFP-MST_General_Planning_Services.pdf | ||
| 25100-RFP-MST_General_Planning_Services.pdf | ||
| STATEMENT_OF_NO_BID.pdf | ||
| STATEMENT_OF_NO_BID.pdf | ||
| 25100-RFP-MST_General_Planning_Services.pdf | ||
| STATEMENT_OF_NO_BID.pdf | ||
| STATEMENT_OF_NO_BID.pdf | ||
| 25100-RFP-MST_General_Planning_Services.pdf | ||
| STATEMENT_OF_NO_BID.pdf |
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Text version
Connect with Us • HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent Van Ayers
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Request for Proposals: 25100-RFP-MST General Planning Services
Date: June 16, 2025
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net.
It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Rebecca Baez rebecca.baez@hcps.net Phone: (813) 272-4272
RFP # 25100-RFP-MST General Planning Services Proposals Received
Alfred Benesch & Company 35 West Wacker Drive, Suite 3300 Chicago, IL 60601 Kelly Batcha Phone: (615) 370-6079 kbatcha@benesch.com
Submitted 5/20/2025 1:40:54 PM
CivilSurv Design Group, Inc.
2525 Drane Field Road, Suite 7 Lakeland, FL 33811 Dana Whitaker Phone: (863) 646-4771 Fax: (863) 646-3378 dwhitaker@civilsurv.com
SBE, Local Submitted 5/19/2025 2:18:39 PM
Claire Weisz Architects LLP 25 Park Place, 5th Floor New York, NY 10007 Ella Sprick Phone: (212) 219-1953 office@wxystudio.com
Submitted 5/20/2025 12:49:16 PM
DLR Group 301 East Pine Street Orlando, FL 32801 Maggie Chaffin Phone: (407) 648-1331 mchaffin@dlrgroup.com
Submitted 5/20/2025 8:39:25 AM
Superintendent Van Ayres
Attachment A
Halff Associates, Inc.
1000 North Ashley Drive Tampa, FL 33602 Amanda White Phone: (813) 620-4500 amanda.white@halff.com
Submitted 5/20/2025 12:33:08 PM
JBrown Professional Group, Inc.
3530 Northwest 43rd Street Gainesville, FL 32606 John Gilreath Phone: (352) 375-8999 login.mbd@jbpro.com
Submitted 5/20/2025 12:07:14 PM
Vanasse Hangen Brustlin, Inc.
225 East Robinson Street Orlando, FL 32801 Rebecca Adams Phone: (703) 861-3962 badams@vhb.com
Submitted 5/20/2025 11:58:21 AM
Evaluation Committee Members
Member Role
Last Name First Name Position Site Email
Voter Belangia Glorimar Manager, Planning and Sitting
Operations Division glorimar.belangia@hcps.net
Voter Orton Michelle General Manager, Growth Planning Sitting
Operations Division michelle.orton@hcps.net
Voter Stingone Andrea Department Manager, Planning and Sitting
Operations Division andrea.stingone@hcps.net
Advisor Kamen Renee Manager, Planning and Sitting
Operations Division renee.kamen@hcps.net
Facilitator Baez Rebecca Procurement Officer
Procurement Services rebecca.baez@hcps.net
Criteria Phase I
Specifications/Scope of Work: the Proposer’s understanding of the required scope of work (tasks and service levels) and the vendor’s ability to provide deliverables within the required timeframe Weight: 25
Qualifications and Experience: Proposer’s experience and qualifications in the related commodities and contractual services, as well as their abilities.
Weight: 30
Cost/Best Value: Best value means the highest overall value to HCPS based on Factors that include, but are not limited to, price, quality, design, and workmanship.
Weight: 35
SBE Vendor: Procurement Use Only – Determined by Formula – Total added to Score Tabs for each proposal.
Weight: 10
Phase I
Evaluations
Vendors Yes – Response No – Response Percentage of Total Responses
Alfred Benesch & Company 3 0 100%
Civilsurv Design Group Inc 3 0 100%
Claire Weisz Architects LLP 3 0 100%
Halff Associates, Inc 3 0 100%
JBrown Professional Group Inc
3 0 100%
Vanasse Hangen Brustlin Inc
3 0 100%
Notes:
* Non-Responsive: DLR Group – They did not provide proof of AICP
Recommendation for Award Alfred Benesch & Company
Civilsurv Design Group Inc
Claire Weisz Architects LLP
Halff Associates, Inc
JBrown Professional Group Inc
Vanasse Hangen Brustlin Inc
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