Notice of Intent to Award a Contract on a Sole Source Basis to Concrete Foundation Inc.docx

Notice of Intent to Award a Contract on a Sole Source Basis to Concrete Foundation Inc. Hosmer Point

Contract Opportunity Type: Special Notice W912LN-25-Q-A008

Response Date: 20 MAR 2025

Description: The Vermont Army National Guard (VTARNG) has a requirement for venue and services at a location within Vermont to host the Vermont National Guard Summer Youth Camp for 40 youths between the ages of 8-14 years of age from 13-15 August 2025.

The Contractor shall provide one (1) three-day and two-night residential (overnight) camp for Vermont Army National Guard youth. The camp will offer a diverse range of activities, which will include but are not limited to swimming, arts and crafts, outdoor games, nature exploration, sports, team-building exercises, and hikes through the picturesque green mountains of Vermont.

Technical requirements:

5.1 Health and Safety:

5.1.1 An appropriately trained staff person shall conduct health screening for staff members prior to the arrival of campers, to ensure Contractor personnel are free of any contagious diseases, in accordance with ACA Standard HW.17.

5.1.2 Contractor will provide proof of current State of Vermont Department of Health and Human Resources inspection no later than one week prior to the start of camp.

5.1.3 Contractor shall provide facility and equipment inspection reports/logbooks documenting maintenance of facilities in accordance with ACA Standard CR.5 no later than one week prior to the start of camp

5.1.4 As part of camper registration/intake process, Contractor shall obtain emergency contact information for each participant.

5.1.5 Contractor shall be responsible for Arrival/Departure Tracking to ensure parent/legal guardian sign each child in and out of camp program for both on-site and off-site locations. Contractor shall ensure that each child is released only to the designated party indicated at the time of registration. Aligned with ACA Standards AD.4 and AD.23.

5.1.6 When transporting camp participants, Contractor shall comply with all applicable Vermont Department of Transportation laws and regulations.

5.1.7 Contractor shall have a pre-arranged phone access to a licensed prescriber or registered nurse for the duration of camp, and a staff member trained in CPR and First-Aid on duty at all times when campers are present, in camp and on out-of-camp trips, in accordance with ACA Standards ST.2, ST.3 and ST.7.

5.1.8 CM shall have means of communication on him/her at all times for the duration of the contract, in case of emergency.

5.2 Overall Summer Camp Experience:

5.2.1 Contractor shall provide transportation between the camp and drop off/pick up locations at Camp Johnson, in Colchester Vermont on the first and last days of the program.

5.2.2 Contractor shall provide three hot (3) meals daily (breakfast at 8:00am, lunch at 12:00 pm, and dinner at 6:00pm), including snacks twice daily (the first being at 10:00am, and the other at 3:00pm) to all camp participants. Meals shall be balanced, nutritional, and appealing to children of these age ranges, and aligned with USDA Dietary Guidelines for Americans 2020-2025 Ninth Edition. Menu shall be provided prior to camp start date.

5.2.3 Contractor shall comply with DODI 6060.4 established for YP Activity (1:15) and CNGBI 1800.02, 6-6 Staffing requirements which meet American Camping Association standards.

5.2.4 Contractor personnel shall comply with ACA Standards ST.25, ST.26, ST.29, ST.30, and ST.31. Personnel working under this contract shall practice high standards of conduct and communication skills appropriate for children of this age. Personnel shall be respectful and responsible.

5.2.5 Personnel shall also maintain an acceptable level of personal hygiene and maintain a clean, neat appearance while on duty.

5.3 Curriculum:

5.3.1 The curriculum will emphasize several key components: team-building activities, leadership development, community engagement, resilience, skill building and outdoor adventures, featuring swimming, nature exploration, and hiking.

Interested parties that believe that they have the capability to satisfy the above requirements are invited to submit responses demonstrating their own capability and challenging the intent to award to Concrete Foundation Inc. Hosmer Point on a sole source basis. Responses must be submitted via email to ng.vt.vtarng.mbx.quote-submission@army.mil not later than 20 MAR 2025 at 10:00 a.m. Eastern Time. To be considered responsive, submissions must expressly address and establish capability to satisfy all technical requirements identified above. Conclusory statements will not be sufficient.