Notice of Intent.pdf

RFQ 15F06725Q0000085

PLEASE READ THIS NOTICE CAREFULLY AS IT CONSTITUTES THE ONLY NOTICE THAT WILL BE

PUBLISHED. The Federal Bureau of Investigation (FBI) intends to negotiate a one-time, sole source, firm-fixed price purchase order with D-Fend Solutions AD Inc. for the purpose of procuring; GS-1- Hardware - M&R 1st year Warranty - Hardware Maintenance GS-1-Software-M&S 1st year Warranty - Software maintenance, including updates and upgrades and Shipping Handling FOB Destination.

The products being requested must be the exact products and currently D-Fend Solutions AD Inc. is the only vendor able to provide the D-Fend Solutions, GS-1-Hardware -M&R 1st year Warranty - HW Maintenance GS-1-SW-M&S 1st year Warranty - SW maintenance. D-Fend Solutions AD Inc. The offers a one-year warranty on the Hardware/Software maintenances, along with technical support and software updates at no additional charge. D-Fend Solutions AD Inc. are the only one that can push out updates to improve or correct any deficiencies in their systems.

This notice will be distributed solely through the General Services Administration’s SAM.gov website (www.SAM.gov). Interested parties are responsible for monitoring the SAM.gov site to ensure they have the most up-to-date information about this acquisition. The associated Lafayette Instrument Company, Inc. Classification System (NAICS) code for this procurement is 334511 – Search, Detection, Navigation, Guidance, Aeronautical, and Nautical System and Instrument Manufacturing.

The Government intends to negotiate with only one source under the authority of FAR 6.302-1. This notice of intent is not a request for competitive quotations; however, interested parties may identify their interests and capability to respond to this requirement by contacting Christopher Hamilton via email only at cahamilton1@fbi.gov, no later than 2:00pm (Central) on Jan, Tuesday, 28, 2025.

Responses sent via other means (i.e., via telephone call, facsimile transmission, etc.) will not be considered. Information received will be used solely for the purpose of determining whether or not to conduct a competitive procurement. A determination by the Government not to compete this proposed contract based upon responses to this notice is at the discretion of the Government.

Vendors must be registered in SAM, effective July 29, 2012, to receive government contracts. The FBI utilizes a financial system that has a direct interface with the SAM. Please ensure that your company’s SAM information is updated and accurate. This includes TIN, EFT, DUNs, addresses, and contact information. The EFT banking information on file in SAM will be what the FBI uses to process payment to your organization.

The Federal Bureau of Investigation (FBI) is implementing an electronic invoicing system, the Invoice Processing Platform (IPP), to comply with the Office of Management and Budget’s 2018 electronic invoicing mandate.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St.

Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

The purpose of this letter is to provide important information to FBI’s commercial vendors regarding the transition to electronic invoicing. Please forward this letter to your company’s staff responsible for invoicing the FBI.

Impact to Vendors

Vendors will be required to create and submit electronic invoices using the IPP system instead of FBI Central Invoicing. This requirement will apply to most existing and newly awarded contracts.

During this transition, vendors with multiple contracts will need to review IPP before submitting invoices to determine the proper method of submission.

Once a contract is available in IPP for electronic invoicing:

Discontinue submitting invoices to FBI Central Invoicing Begin submitting invoices electronically to FBI using IPP

It is important to ensure your company does not submit invoices to FBI Central Invoicing once the contract has transitioned to IPP. Never submit an invoice to both IPP and Central Invoicing.

Timeframe

FBI began transitioning contracts to IPP in January 2021 and plans to have most existing commercial contracts available in IPP for electronic invoicing by May 2021. New contracts will be sent to IPP upon award.

IPP Access

If your company has already enrolled in IPP:

If your company has been enrolled in IPP by another agency, you will not be required to re-register.

Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto enrolled for IPP using information from your SAM.gov account. Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S. Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

The first email contains the initial administrative IPP User ID The second email, sent within 24 hours of receipt of the first email, contains a temporary password You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the

User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website.

Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Live webinars are held monthly and provide a great opportunity to learn the basics of the system. See IPP.gov for more details.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST Phone: (866) 973-3131 Email: IPPCustomerSupport@fiscal.treasury.gov For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

For contract-specific questions, please contact the designated contracting officer for your contract.

We appreciate your patience and participation as we make this transition.