Notice of Intent.docx

DEFENSE HEALTH AGENCY CONTRACTING ACTIVITY

NOTICE OF INTENT

This requirement is for the Blanket Purchase Agreement Call for materials necessary for Navy Marine Readiness Training Command (NMRTC) Sigonella’s Laboratory Department’s Blood Bank. The Laboratory Department’s Blood Bank Program supports inpatients’ needs, ships and other facilities. The program requires materials for safe blood transfusions to render care to patients at U.S NMRTC Sigonella during surgery and childbirth in the event of blood loss. The laboratory is also in charge of the blood depot for the entire European Theatre for contingency purposes. Therefore, materials are also required to determine that all units received or processed are correctly identified prior to use in forward deployment and for shortages of blood for OCONUS European sites. Given the critical nature of the testing performed and that the products required strict temperature control, a local supplier is required to ensure product integrity. Defense Health Agency (DHA) intends to negotiate on a sole source basis in accordance with 10 U.S.C. 2304(c)(1) and FAR 13.106-1(b)(1) soliciting from a single source. The proposed supplier is Instrumentation Laboratory S.P.A., Viale Monza 338, Milano, Italy 20128.

REQUIREMENTS FOR SUPPLIES REQUIRED ARE LISTED BELOW:

1. DESCRIPTION

a. Contractor must meet rigid standards as follows:

The NMRTC Sigonella Blood Bank requires specific reagents that are American Blood Bank Association (AABB), Navy Blood Program and FDA compliant. The reagents pertaining to this order must be labeled or stamped as being FDA licensed products and have a current FDA licensed number on the product. If reagents do not have an FDA license, they must be equivalent to FDA standards and are acceptable only upon prior written approval from the Navy Blood Program. Reagents marked as “CE” are acceptable if they are distributed from an authorized location in Germany.

1) The reagents must have specific lot sequestration, require strict temperature-controlled shipments with scheduled delivery quantities and dates. As these products are made from human blood, they have short expiration dates and must be shipped as needed and not stocked.

2) All reagents must be received prior to the expiration of the reagents received in the previous shipment.

NO SHIPMENTS CAN BE MISSED,

3) The contractor must be able to provide deliveries upon the laboratory department’s request.

4) The items include refrigerated and highly temperature sensitive supplies which must be shipped and received at the required temperature.

5) Because of the fragility of the products, minimum handling is suggested.

6) The supplier must be able to deliver within 4 days of request.

2. CONTRACT TYPE

This is a firm fixed price Blanket Purchase Agreement (BPA) supplies type contract. This BPA contract has a 60-month ordering period from the award date. The government may place orders within its stated minimum and maximum during this ordering period. The unit prices set forth in this contract will be fixed for the entire ordering period.

3. PERIOD OF PERFORMANCE

The period of performance will be from 06 April 2026 through 12 February 2027.

4. DELIVERY SITE

The Contractor shall delivery each delivery order to the following address:

U.S. NMRTC Sigonella – NAS 1 Strada Statale 192 KM 15 Catania-Enna Sigonella, Sicily (Italy)

5. DELIVERY SCHEDULE

The regular working hours of the U.S Government are 0830-1300 Monday through Friday.

6. MINIMUM GUARANTEE

The minimum guarantee will be $10.00. The minimum will be funded with the insurance of the first delivery order.

7. ORDERING PROCEDURES

Defense Health Agency Contracting Activity (DHACA) retains the responsibility to issue and administer all orders placed hereunder and maintain all responsibility with respect to negotiating revisions/modifications to orders and modifying provisions of this basic contract. The contractor shall only accept written orders consistent with the terms of this contract issued by an authorized Contracting Officer from DHACA. The Government may add additional ordering officials through modification of the basic contract. All orders issued hereunder are subject to the terms and conditions of this contract. The contract shall control in the event of conflict with any order.

8. INVOICE PROCEDURES

a. The supplier will provide invoices to NMRTC Sigonella

Invoices shall be marked with the Contract/Delivery Order Number. The contractor shall submit invoices to:

U.S. NMRTC, Italy Materials Management

PSC 836 BOX 2670

FPO AE 09636

b. Invoices shall conform to the CLIN/ELIN structure of this contract.

c. Invoices shall be in the name of the Contractor and not any agent or subcontractor.

d. The Contractor shall maintain original paid invoices and other related records for the length of the contract plus one year. Contractor shall make historical invoicing data available to the government within ten (10) business days of a formal request. Archived information shall be provided in a mutually acceptable format.

e. Please include in the invoice your bank account info

f. Payment of accepted and certified invoices

1) Payment will be made after delivery and acceptance of supplies or performance and acceptance of services.

2) The Government will only pay for those supplies and services, or portions thereof, which have been accepted.

3) Monthly payments are authorized.

4) Invoices not in compliance with these instructions are not considered to be proper invoices and may be rejected.

5) Upon receipt of accepted and certified invoices, payment will be made by: Commercial Bill Pay Office (CBPO), Naples.

9. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North America Industry Classification System (NAICS) 325414, Biological Product (except Diagnostic). This notice of intent is not a request for competitive proposals and no solicitation document exists for this requirement. However, parties interested in responding to this notice will need to submit technical data sufficient to determine capability in providing the same product. All capability statements received by the closing date of this synopsis will be considered by the Government. A determination by the Government not to compete based on responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.

If a vendor challenges the basis of this requirement, please email product capability statements (formats for submission: PDF, MS Word, or MS Excel) to Melissa Peregrino-White at melissa.peregrino-white.civ@health.mil.

Closing date for challenges is no later than 3:00 PM EST on 01 April 2026. No phone calls will be accepted.