Notice of Intent - CVENT Licenses (NIAID).pdf

Notice of Intent to Award Sole Source Contract

Title: Notice of Intent to Award Sole Source - Cvent Enterprise Platform License and Registration Services

Agency: Department of Health and Human Services (HHS) Operating Division: Assistant Secretary for Financial Resources (ASFR) Contracting OƯice: OƯice of Mission Acquisition Solutions (OMAS)

NAICS Code: 541519 – Other Computer Related Services PSC Code: 7A21 - IT and Telecom - Business application software (perpetual license software)

Notice

The Department of Health and Human Services (HHS), Assistant Secretary for Financial Resources (ASFR), OƯice of Mission Acquisition Solutions (OMAS), intends to award a sole-source, firm-fixed-price contract to:

CVENT, Inc 1765 Greensboro Station PL, FL 7 Tysons Corner, MD 22102-3468 for the renewal of annual subscriptions and licenses for the following software product:

CVENT Enterprise Platform License, Quantity - 1 Annual License o Includes Registration, Attendee Hub, OnArrival Premium, and Essentials product licenses, Branding Package, Single Sign On, API Standard Access, 1 TB video storage, uncapped platform user logins, and more.

Registration (Per Reg), Quantity - 9,500 o Annual registration quantity.

The anticipated contract will consist of a one-year base period from 10/30/2026 – 10/29/2027, with the following Option Periods:

Option Period 1: 10/30/2027 – 10/29/2028 Option Period 2: 10/30/2028 – 10/29/2029 Option Period 3: 10/30/2029 – 10/29/2030

This acquisition is being conducted using the authority of RFO 12.102, Restricting Competition, under the procedures of RFO Part 12.

Description of Requirement

National Institute of Allergy and Infectious Diseases (NIAID) has a requirement for continued enterprise event management and registration services to support the OƯice of Workplace Solutions/Integrated Services and Solutions Branch (OWS/ISSB). The requirement includes an event management platform capable of supporting approximately 9,500 registrations annually, along with attendee engagement and onsite check-in capabilities, Single Sign-On (SSO), API access, video storage, event branding, uncapped platform user logins, and scalability for additional registrations as needed. These capabilities support NIAID’s established event registration, attendee management, integration, and event participation activities and are required to maintain continuity of ongoing event management operations.

Sole-Source Rationale

NIAID intends to procure the required event management and registration services from Cvent, Inc. to maintain continuity with the existing Cvent environment and established OWS/ISSB event management processes. NIAID has utilized Cvent since approximately March 2020, and the platform currently supports ongoing event registration and attendee management activities through established capabilities including Registration, Attendee Hub, OnArrival Premium, SSO, API access, video storage, and related event management functionality. Continued use of Cvent will preserve the existing environment, integrations, user access, and established business processes while avoiding disruption to ongoing event management operations that could result from transitioning to a diƯerent platform.

Responses to this Notice

This notice is not a request for competitive quotations or proposals. It is a notice of the Government's intent to award a sole-source contract.

Interested parties may submit a capability statement demonstrating their ability to satisfy the Government's requirement. Capability statements must clearly demonstrate the vendor's ability to provide the required products and services described above, (or an equivalent capability that fully satisfies the Government's minimum requirements without disruption to ongoing operations).

Capability statements shall be submitted electronically within five (5) calendar days of the date this notice is posted.

Responses shall be submitted via email to the Contract Specialist:

Matthew Fein, matthew.fein@hhs.gov

The Government will review all timely responses received solely for the purpose of determining whether another responsible source is capable of meeting the Government's requirement. Responses that do not suƯiciently demonstrate the capability to satisfy the Government's requirements may not be considered.

If no aƯirmative responses are received that demonstrate the capability to meet the Government's requirements, HHS intends to proceed with award to CVENT, Inc without further notice.