Notice of Emergency Procurement.pdf

SAP

State of South Carolina

Notice of Emergency Procurement

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400028617 08/01/2025

TERESA LIVINGSTON

8038965310 livingstont@sctechsystem.edu SC Technical College System Attn: Procurement Office 111 Executive Center Drive, Suite 106 Columbia SC 29210

DESCRIPTION: Notice of Emergency Procurement – Provide designs and construction phases services

USING GOVERNMENTAL UNIT: SC State Board Comprehensive and Technical Education

I. Purpose

The SC State Board for Comprehensive and Technical Education entered into an emergency to procure the services as described within. Unless suspended or cancelled, this document becomes the final State of Award effective August 19, 2025.

See the attached Emergency Justification for further details of the procurement.

This Emergency Procurement has been initiated due to The elevated temperatures inside the facility pose a direct and immediate risk to the health, safety, and well-being of both staff and pre-hire trainees who are actively participating in workforce development programs. These conditions are not only unsafe but also interrupt critical training operations, an initiative essential to regional economic development and workforce readiness. Upon evaluation, it was determined that the existing HVAC units have reached the end of their expected operational life cycle. Due to the age of the systems and the high cost of repair, replacing the units is the most cost-effective and efficient solution for both the State and the agency.

Prompt replacement is necessary to restore safe working environment, avoid extended disruptions to training, and uphold the agency's commitment to supporting economic and workforce development goals.

This notice is being posted in the South Carolina Business Opportunities (SCBO) for at least (10) business days as required by SC Code 11-35-4210 (1) (c) Right to Protest

II. Proposed Vendor and Value of the Procurement

Emergency Vendor: DWG Consulting Engineers located in Mt. Pleasant, SC.

Estimated Value: $79,385.00

III. Right to Protest

If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled to protest, but only as provided in Section 11-35-4210. To protest the solicitation or an amendment, your written protest must be received within fifteen Days of the date the applicable solicitation document is issued. To protest an award, (i) written notice of your intent to protest must be received within seven Business Days of the date the award notice is posted, and (ii) your actual written protest must be received within fifteen Days of the date the award notice is posted. Time periods are computed in accordance with Section 11-35-310(13) and the definitions for Day and Business Day. Both protests and notices of intent to protest must be received by the appropriate Chief Procurement Officer (CPO). See clause entitled "Protest-CPO." (b) Pursuant to Section 11-35-410, documents directly connected to a procurement activity may be available within five days after request. All document requests should be directed to DocReq@mmo.sc.gov. If a protest is pending, the protestant’s lawyer may access otherwise unavailable information by applying to the CPO for the issuance of a protective order. Additional information is available at www.procurement.sc.gov/legal [02-2A085-3

Any protest must be addressed to the Chief Procurement Officer, Information Technology Management Office, and submitted in writing

(a) by email to protest-itmo@itmo.sc.gov , or

(b) by post or delivery to 1201 Main Street, Suite 601, Columbia, SC 29201.

[02-2B120-2]

IV. Responding To this Emergency

All interest, questions and/or concerns should be emailed to the Procurement Officer at livingstont@sctechsystem.edu

The submission deadline is 10:00 am, est., on August 18, 2025 mailto:protest-itmo@itmo.sc.gov mailto:livingstont@sctechsystem.edu

Emergency Written Determination

Agency Identification: SC State Board for Technical & Comprehensive Education/H59

Describe the nature of the emergency condition and the resulting immediate threat to public health, welfare, critical economy and efficiency, or safety that this procurement responded to: An emergency procurement has been declared at the TTC Workforce Center located in Summerville, South Carolina, due to complete failure of all six (6) HVAC units within the facility. As a result, internal temperatures have risen sharply, creating extremely unfavorable and unsafe working conditions.

Describe the facts and circumstances giving rise to the above describe emergency condition and threat: The elevated temperatures inside the facility pose a direct and immediate risk to the health, safety, and well-being of both staff and pre-hire trainees who are actively participating in workforce development programs. These conditions are not only unsafe but also interrupt critical training operations, an initiative essential to regional economic development and workforce readiness. Upon evaluation, it was determined that the existing HVAC units have reached the end of their expected operational life cycle. Due to the age of the systems and the high cost of repair, replacing the units is the most cost-effective and efficient solution for both the State and the agency.

Prompt replacement is necessary to restore safe working environment, avoid extended disruptions to training, and uphold the agency's commitment to supporting economic and workforce development goals. Therefore, this emergency procurement is both justified and essential to ensure continuity of operations, mitigate health risks, and safeguard the State's investment in workforce infrastructure.

Agency has contracted with Emergency Vendor for the supplies, services, information technology, or construction described below per S.C. Code Ann. §11-35-1570 and S.C. Regulation

19-445.2110, Emergency Procurement.

Emergency Vendor: DWG Inc Consulting Engineers, Mt. Pleasant, SC

Basis for Selection of the Vendor –To address the emergency, several HVAC engineering firms were contacted. After evaluating their availability, pricing, and responsiveness, DWG was selected as the most suitable vendor. DWG offered the most cost-effective proposal and demonstrated the quickest response time, making them the best firm to meet the agency’s needs. The cost of this emergency procurement is $79,385.00. The agency Director of Facility provided guidance in preparing this justification.

Description of supplies, services, information technology, or construction: The firm will be responsible for providing design and construction phase services for the mechanical and electrical system for the project.

Required Signatures:

NOTE: Determination is complete with required signatures and dates.

MMO Form 103 - 3/3 - 4/21/25