Notice of Electronic Submission Only v.20.2_1.pdf
PDF 120 KB Posted
- Solicitation number
- 21-416CMS-AGSV4-B-20712
- Issued by
- Edgar County, Illinois
About this file
This document is a Notice of Electronic Submission Only for competitive solicitations (Invitation for Bid (IFB), Request for Proposal (RFP), and Leasing RFI) issued by the State of Illinois Chief Procurement Office for General Services. Per this notice, the State of Illinois will only accept electronic submissions through the BidBuy system, and any information sent outside of BidBuy will not be accepted or considered. The notice supersedes any conflicting instructions in the IFB or RFP, and submissions will only be considered if received through BidBuy by the indicated due date and time. For RFPs, vendors must submit their technical proposal through the Primary Bid number and their pricing proposal through the Secondary Bid number to ensure pricing remains locked until after technical evaluations are complete.
The document does not provide any details on the specific products, services, or projects being solicited, nor does it include information on pricing terms, set asides, funding sources, or contract duration. This notice is focused solely on the State of Illinois' requirement for electronic submission of competitive solicitation responses through the BidBuy system.
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.20.2
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB), Request for Proposal (RFP), and Leasing RFI) through BidBuy. Manual submissions in paper format or on electronic medium, for example
USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals require vendors to submit documents through two separate
BidBuy Bid numbers.
Vendors must utilize the Primary Bid number to submit their technical proposal and other required documentation, for example Forms A or B. Vendors are NOT to submit their pricing document through the Primary Bid number.
Vendors must utilize the Secondary Bid number to submit their pricing proposal. This ensures that pricing remains “locked”, or unavailable to be seen, until after technical evaluations are completed.
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