Notice of Electronic Submission Only 2022_44.pdf
PDF 120 KB Posted
- Solicitation number
- 22-426DOC-VANDA-B-29788
- Issued by
- Fulton County, Illinois
About this file
This document is a Notice of Electronic Submission Only from the State of Illinois Chief Procurement Office for General Services. It notifies bidders and offerors that the State will only accept electronic submissions for competitive solicitations such as Invitations for Bid (IFB), Requests for Proposal (RFP), and Leasing RFIs through the BidBuy platform. Manual submissions in paper format or on electronic media will not be accepted. Bidders and offerors are required to submit their responses through BidBuy, and any submissions made outside of the BidBuy system will not be considered. The notice also clarifies that for RFPs, vendors must submit their technical proposal and other required documentation through the Primary Bid number and their pricing proposal through the Secondary Bid number to ensure pricing remains locked until after the technical evaluation is complete.
The document does not provide any details about specific products, services, project overviews, quantities, response dates, award dates, or contract terms. It is solely focused on the State's requirement for electronic submissions through the BidBuy platform.
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Text version
State of Illinois Chief Procurement Office for General Services Attachment – Notice of Electronic Submission Only V.20.2
Notice to Bidders and Offerors Regarding Acceptance of Only Electronic
Submissions
Pursuant to CPO Notice 2020.06, State agencies shall only accept electronic submissions for competitive solicitations (Invitation for Bid (IFB), Request for Proposal (RFP), and Leasing RFI) through BidBuy. Manual submissions in paper format or on electronic medium, for example
USB drives or digital video discs (DVD), shall not be accepted nor considered.
When this notice is attached to the published solicitation, bidders and offerors are:
• notified and required to submit their response to the State’s solicitation through
BidBuy. Any information sent to the State outside of BidBuy, for example by US Mail, FedEx, UPS or hand delivery, will neither be accepted nor considered.
• notified that the requirement to submit electronic responses supersedes any conflicting instruction or information contained in the IFB or RFP. The IFB and RFP contain instructions when submitting bids or offers in paper format. These instructions do not apply and should not be considered as they may cause confusion.
• notified that submissions will only be considered if they are received through BidBuy and on or before the time and date indicated in the Bid Opening section within the solicitation. Any required attachments must be submitted via BidBuy.
NOTE: Requests for Proposals require vendors to submit documents through two separate
BidBuy Bid numbers.
Vendors must utilize the Primary Bid number to submit their technical proposal and other required documentation, for example Forms A or B. Vendors are NOT to submit their pricing document through the Primary Bid number.
Vendors must utilize the Secondary Bid number to submit their pricing proposal. This ensures that pricing remains “locked”, or unavailable to be seen, until after technical evaluations are completed.
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