Notice of Award Form

State of Illinois Chief Procurement Office for General Services Notice of Award v.25.2

Agency and Awarded Vendor Information

Description:

This procurement is a participation contract for the SmartCOP - OLE Records Management System Participation Agreement via Sourcewell and the lead entity is the State of Minnesota #030425-SMT. The term of this contract will be upon execution through 07/17/2029.

Bid Number: B-51417 Agency: Illinois Department of Natural Resources

Vendor Selected for Award: SmartCOP, Inc.

Line Item Description: DoIT on behalf of IDNR intends to enter into a Cooperative Participation Agreement via Sourcewell with SmartCOP to implement an OLE Records Management System.

Total Award Amount $1,400,000.00 Number of unsuccessful bidders/offerors 0

Terms (Add Renewal Terms as appropriate) Length Value

Initial Term Upon Execution - 07/17 1,400,000.00

Delete Renewal Term Add Renewal Term 1,2,3

Farm Leases and Concessions

Value to the State:

Estimated Financial Return to the State for the Life of the Contract (Includes Renewals)

Value to the Vendor:

Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals)

Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6)

% of VBP Per Utilization Plan:

0 % of BEP Per Utilization Plan:

List each bidder or offeror's name

Total bid amount

The name(s) of the certified BEP vendor(s) identified in the bidder's or offeror's submitted utilization plan

The Percentage of the bid's amount awarded to certified BEP vendor(s) identified in the utilization plan

SmartCOP, Inc. $772810.00

*NA indicates that the offeror's pricing remained sealed.

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State of Illinois Chief Procurement Office for General Services Notice of Award v.25.2

Agency Contact

Contact Name: Beau Wilson Telephone Number: 217-558-8149

Email Address: Beau.Wilson2@illinois.gov Fax Number: N/A

Street Address: 120 West Jefferson City: Springfield

State: Illinois Zip Code: 62702

SPO Written Determination for Contract Award Decision

General - Applies to Split Awards, Award to Other than Lowest Responsible and Responsive Bidder. The Rationale described by the purchasing agency in the recommendation to award seems reasonable, and serves as the basis for the contract decision.

Invitation for Bid - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder.

Invitation for Bid award with Domestic Products preference - The contract was procured through the Invitation for Bid Process, and the contract has been awarded to the lowest priced responsive and responsible bidder by applying the Procurement of Domestic Products Act (30 ILCS 517) preference.

Request for Proposal - Based on factors set forth in the Request for Proposal, the contract has been awarded to the offeror whose proposal is most advantageous to the State.

Other: Cooperative Participation

Signature Field Date: Apr 1, 2026

State of Illinois Chief Procurement Office for General Services Notice of Award v.25.2 Page of Agency and Awarded Vendor Information Terms (Add Renewal Terms as appropriate) Length Value Initial Term Farm Leases and Concessions Estimated Financial Return to the State for the Life of the Contract (Includes Renewals) Estimated Gross Revenue to the Vendor for the Life of the Contract (Includes Renewals) Business Enterprise Program/Veterans Business Program Awarded bidder/offeror BEP/VBP Utilization Plan Goals 30 ILCS 575/7 (6) List each bidder or offeror's name Total bid amount The name(s) of the certified BEP vendor(s) identified in the bidder's or offeror's submitted utilization plan The Percentage of the bid's amount awarded to certified BEP vendor(s) identified in the utilization plan *NA indicates that the offeror's pricing remained sealed.

Agency Contact SPO Written Determination for Contract Award Decision 11.0.0.20130303.1.892433.887364