JA_Revised_(REDACTED).pdf

FOR OFFICIAL USE ONLY

PROCUREMENT SENSITIVE

SOURCE SELECTION SENSITIVE

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION < SAT

FOR BRAND NAME/SOLE SOURCE JUSTIFICATION

VAO License Renewal

REFERENCES:

FAR 13.106 (b) states that, “For purchases not exceeding the simplified acquisition threshold, contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization). The following documentation constitutes the rationale for this decision.

DOCUMENTATION:

(1) Requiring Activity:

a. Requesting Activity

DFAS-IN

Contract Services Directorate

XXXXXXXXXXXXX

XXXXXXXXXXXX

XXXXXXXXXXX

b. Contracting Activity

DFAS Columbus

XXXXXXXXXXX

XXXXXXXXXX

XXXXXXXXXXXX

(2) Supplies or services being procured: This procurement is for the purchase of Virtual Acquisition Office

(VAO) License with 25 passwords to complete website for Contract Services Directorate. This service is a subscription-based acquisition knowledge management and research service. VAO provides insightful up to date acquisition information that allows subscribers to submit acquisition questions and issues to be researched. The

VAO subscription is manufactured by ASI Government.

The estimated cost of this acquisition for the base year is XXXXXX the Period of Performance will be October 1, 2015 through September 30, 2016.

Option Year 1: October 1, 2016 through September 30, 2017

Option Year 2: October 1, 2017 through September 30, 2018

Option Year 3: October 1, 2018 through September 30, 2019

Option Year 4: October 1, 2019 through September 30, 2020

Total estimated cost including the base year and all four option years XXXXXXX

(3) Reason that this is sole source/brand name procurement (i.e., proposed contractor's unique qualifications, etc.):

SOURCE SELECTION SENSITIVE

The VAO services allows for a contract specialist to access the website and research a topic or, if needed, ask a question. The service would generate from its knowledge base and provide standardized information pertaining to that topic for use by a contract specialist and/or Contracting Officer. This information could range from actual regulations, proposed legislation, current legal rulings, etc. that could affect that topic. The employee then would be able to print/save that information for use in developing specific procurement packages and allow the contract specialist and/or contracting officer to develop best value decisions more efficiently. Without this services specialist could/would spend hours at an average XXX per hour researching different websites, regulations, court cases, etc. Again, VAO would put this at their fingertips and allow them to actually develop the package much quicker. DFAS has invested XXXXXXXX over the past six years, the following contracts have been awarded to

ASI:

Please note the following contracts awarded:

XXXXXXXXXXX

XXXXXXXXXXX

(4) Market survey (indicate if any other firms were contacted or expressed interest): This item is available under the Library of Congress (FEDLINK) IDIQ contract and Acquisition Solutions GSA (GS-35F-4952G) contract.

A thorough recent search of the internet with the following terms, “subscription based acquisition knowledge management and research services” only returned Acquisition Solution Services. Over the last six years, Contract

Services Directorate (CSD) has researched continuously and has been unable to find any other sources for this need.

Under GSA Federal Supply the following price schedule for upwards of 25 users was provided

Up to 25 Passwords XXXXXXXX versus ASI pricing of subscriptions up to 25 passwords costing XXXXXXX

Awarding to ASI will save DFAS a total of over XXXXXX for the base year and all four option years.

(5) Technical requirements personnel certification

I hereby certify that this justification is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify that this request is not the result of lack of advanced planning or a desire to expend funds while those funds are still available.

XXXXXXXXXXXXXXXXXXXXX XXXXXXXX

Signature DATE

XXXXXXXXXXXXX

XXXXXXXXX

(6) Price Reasonableness Determination:

SOURCE SELECTION SENSITIVE

In determining a fair and reasonable price, the Contracting Officer will evaluate a more detailed breakdown from a formal Independent Government Cost Estimate (IGCE). The estimated labor will be compared to establish pricing on other Government contracts, such as the General Services Administration’s (GSA) Federal

Supply Schedule (FSS) for the same labor categories and/or similar labor categories. Additionally, price comparisons will also be accomplished from as many other sources as possible, including commercially as well as any Government-Wide Acquisition Contracts (GWAC).

This services are available from one manufacturer (ASI). Based on market research (contract history) and comparison to the various contracting tools, it is anticipated that the pricing will be fair and reasonable.

(7) Contracting Officer’s certification

I hereby certify that this justification is made in good faith, that the supporting data and information are accurate and complete to the best of my

XXXXXXXXXXXXXXXXXXXX XXXXXXXXX

Signature DATE

XXXXXXXXXX

XXXXXXXXXXXXX

XXXXXXX