Northville Public Schools Integrated Audio Video Systems.pdf

PROJECT SPECIFICATIONS FOR

Project:

Integrated Audio Video Systems District-Wide

Project Number:

24-NPS-AVS-01

Owner:

Northville Public Schools

405 W. Main Street Northville, MI 48167

Designer:

Wright & Hunter, Inc.

818 W. 11 Mile Road Royal Oak, MI 48067

March 18 2024

ISSUED FOR BIDS

Northville Public Schools W&H Project No. 24-NPS-AVS-01 Integrated Audio Video Systems Issued for: Bids Northville, Michigan March 18, 2024

Table of Contents 00 01 10 - 1 Wright & Hunter, Inc. © 2024

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 10 Table of Contents 00 01 15 List of Drawing Sheets 00 01 20 List of Schedules 00 11 13 Advertisement for Bids 00 21 13 Instructions to Bidders 00 25 13 Pre-Bid Meeting 00 41 13 Bid Forms 00 72 13 General Conditions 00 73 16 Insurance Requirements

DIVISION 01 – GENERAL REQUIREMENTS

01 11 00 Summary of Work 01 29 00 Payment Procedures 01 77 19 Closeout Requirements 01 78 36 Warranties 01 78 39 Project Record Documents 01 79 00 Training

DIVISION 27 - COMMUNICATIONS

27 41 16 Integrated Audio Video Systems

List of Drawing Sheets 00 01 15 - 1

SECTION 00 01 15

LIST OF DRAWING SHEETS

PART 1 GENERAL

1.1 SECTION INCLUDES

A. List of drawings provided.

1.2 DRAWING SHEETS

A. Integrated Audio Video System Plans

1. TA001 Cover Page – Integrated Audio Video Systems

2. TA101 Amerman Elementary School – AVS Plan View

3. TA102 Moraine Elementary School – AVS Plan View

4. TA103 Ridge Wood Elementary School – AVS Plan View

5. TA104 Silver Springs Elementary School – AVS Plan View

6. TA105 Thornton Creek Elementary School – AVS Plan View

7. TA106 Winchester Elementary School – AVS Plan View

8. TA107 Meads Mill Middle School – AVS Plan View

9. TA108-1A Hillside Middle School 1st Floor Area A – AVS Plan View

10. TA108-1B Hillside Middle School 1st Floor Area B – AVS Plan View

11. TA108-1C Hillside Middle School 1st Floor Area C – AVS Plan View

12. TA108-2A Hillside Middle School 2nd Floor Area A – AVS Plan View

13. TA109-1A Northville High School 1st Floor Area A – AVS Plan View

14. TA109-1B Northville High School 1st Floor Area B – AVS Plan View

15. TA109-2B Northville High School 2nd Floor Area B – AVS Plan View

16. TA110 Cooke School – AVS Plan View

17. TA111-1A Old Village School 1st Floor Area A – AVS Plan View

18. TA111-2A Old Village School 2nd Floor Area A – AVS Plan View

19. TA801 Audio Video Systems Details

PART 2 PRODUCTS - Not applicable to this Section.

PART 3 EXECUTION - Not applicable to this Section.

END OF SECTION

List of Schedules 00 01 20 - 1

SECTION 00 01 20

LIST OF SCHEDULES

A. Timetable of key dates.

1.2 RELATED DOCUMENTS

A. Section 00 11 13 Advertisement for Bids B. Section 00 21 13 Instructions to Bidders C. Section 00 41 13 Bid Forms

1.3 TIMETABLE

A. The timetable of key dates for this RFB are as follows:

Bids Released March 18, 2024

Pre-Bid Meeting March 22, 2024 at 10:00 a.m.

Vendor Questions Due March 29, 2024 by 12:00 p.m.

Answers Due April 5, 2024 by 5:00 p.m.

Bids Due April 11, 2024 at 2:00 p.m.

Post Bid Interviews April 15-16, 2024 from 3:30-5:00 p.m. onsite

Award to Vendor April 24-26, 2024

Start Installation June 14, 2024

Completion Date August 23, 2024:

Amerman ES, Moraine ES, Thornton Creek ES, Ridge Wood ES, Silver Springs ES, & Winchester ES

December 20, 2024:

Hillside MS, Cooke School, & Old Village School Meads Mill MS & Northville HS

If school is closed on the due date, the bid will be due the next open school day at the same time.

Advertisement for Bids 00 11 13 - 1

SECTION 00 11 13

ADVERTISEMENT FOR BIDS

DATE: March 18, 2024

PROJECT: Northville Public Schools

Integrated Audio Video Systems Project No. 24-NPS-AVS-01

OWNER: Northville Public Schools

DESIGNER: Wright & Hunter, Inc.

818 W. 11 Mile Road Royal Oak, MI 48067

BID DUE DATE: Until 1:00 p.m. local time on March 18, 2024, the Owner will receive sealed bids for the work as set forth in the bid specifications and proposal forms (“RFB documents”) at:

Mike Zopf Assistant Superintendent for Finance & Operations Northville Public Schools Business Office, 3rd Floor

If school is closed on the due date, the bid will be due the next open school day at the same time.

Bids will be publicly opened and read aloud at this time. Bids received after the above date and time will not be accepted.

Bids that do not include a sworn and notarized statement disclosing any familial relationship between the Owner and the bidder as defined in Michigan Public Act No. 232 of 2004 will not be accepted.

Bids that do not include an Iran Economic Sanctions Act Disclosure statement as defined in Michigan Public Act No. 517 of 2012 will not be accepted.

Each bid shall be accompanied by a certified check, cashier’s check, money order or bid bond made payable to Northville Public Schools in an amount of five percent (5%) of the base bid as a bid guarantee. Bids that do not include the bid guarantee will not be accepted.

BID DOCUMENTS: RFB documents will be available on or after March 18, 2024 and can be obtained from the Northville Public Schools web site at www.northvilleschoools.org. On the homepage, select Departments, then select Finance & Operations, and finally click on Bid Information on the right side of the webpage or click the link below.

http://www.northvilleschoools.org/

Advertisement for Bids 00 11 13 - 2 https://www.northvilleschools.org/apps/pages/index.jsp?uREC_ID=350734&type =d&pREC_ID=760860.

The Project Drawings and Contract will not be available for download through this link. Please email sbrune@wrighthunter.com for secure access to the Project Drawings and Contract.

PRE-BID MEETING: A pre-bid meeting is scheduled for March 22, 2024 at 10:00 a.m. local time at:

Silver Springs Elementary School

19801 Silver Springs Drive

Although the meeting is not mandatory it is strongly encouraged.

If school is closed on the pre-bid meeting date, the meeting will be held the next business calendar day at the same time and location.

Withdrawal of any bid is prohibited for a period of ninety (90) days after the actual date of the opening thereof.

The Owner reserves the right to reject any or all bids, either in whole or in part, to reject a bid not accompanied by the required bid guarantee, or by other data required by the RFB documents and Michigan law or to reject a bid which is in any way non-compliant with the bid requirements. Submitted bids may be adjusted by unit prices included by the bidder to ensure all bids submitted are compared on the same basis with respect to required materials.

The Owner reserves the right to accept alternates in any order or combination and to determine the low bidder on the basis of the sum of the base bid and the alternates accepted.

https://www.northvilleschools.org/apps/pages/index.jsp?uREC_ID=350734&type=d&pREC_ID=760860 https://www.northvilleschools.org/apps/pages/index.jsp?uREC_ID=350734&type=d&pREC_ID=760860 mailto:sbrune@wrighthunter.com

Instructions to Bidders 00 21 13 - 1

SECTION 00 21 13

INSTRUCTIONS TO BIDDERS

A. Submissions of bids, bidding procedures, proposal requirements, required disclosure statements, examination of bidding documents, contract liability, proposal modifications, discrepancies, withdrawal of proposals, alternatives, acceptance, rejection of bids and required bonds.

B. Section 00 25 13 Pre-bid Meeting

C. Section 00 41 13 Bid Forms

D. Section 00 01 20 List of Schedules

1.3 SEALED BID RECEIPT

A. The Owner is soliciting proposals until 1:00 p.m. local time on March 18, 2024. Sealed bids will be received at Northville Public Schools, 405 W. Main Street, Northville, MI, 48167 up to this time, at which time they will be publicly opened and read aloud at a public meeting.

B. If school is closed on the due date, the bid will be due the next open school day at the same time.

C. Proposals must be received, and time stamped at Northville Public Schools on or before the due date and time specified. Vendors are responsible for timely receipt of their proposal. Proposals which are received after the specified due date and time will not be considered.

D. The original, plus three (3) hard copies and one (1) full electronic copy of the Vendor's proposal must be delivered in sealed package(s). All packages shall be clearly labeled with the following information:

1. SEALED BID ENCLOSED FOR INTEGRATED AUDIO VIDEO SYSTEMS

Mike Zopf Asst. Superintendent of Finance & Operations Northville Public Schools

2. Vendor's Name and Address

Instructions to Bidders 00 21 13 - 2

3. Project Title: Integrated Audio Video Systems (24-NPS-AVS-01)

4. Proposal Due Date

1.4 BID PROPOSAL REQUIREMENTS

A. Provide the following information as required under each tab, assembled in three (3) ring binders complete with Table of Contents. All pages shall have page numbers, which shall be included in the Table of Contents.

B. The Table of Contents shall be as follows:

1. Tab No. 1 Required Forms: Bid Bond, Familial and Iran Forms

2. Tab No. 2 Bid Proposal Form, District Totals, Mandatory Alternates and

Voluntary Alternates

3. Tab No. 3 Bill of Materials and Break-Down by Building

4. Tab No. 4 Catalog Cut Sheets for Base Bid, Mandatory and Voluntary Alternates

5. Tab No. 5 Cover Letter, References and Rough Schedule

6. Tab No. 6 Warranty, Maintenance and Service Agreements

7. Tab No. 7 Integrated Audio Video Systems

8. Tab No. 8 Company Information

C. Description of Contents:

1. Tab No. 1, Required Forms include a Bid Bond, Familial Relationship Disclosure

Statement and Iran Economic Sanctions Form. Forms must be fully executed and include a bid bond, if required. To be considered a qualified bid, all three forms must be fully executed and included with the bid response.

2. Tab No. 2, Bid Proposal Form shall include a completed bid proposal form and totals for the project.

a. Mandatory Alternates shall include a complete bill of materials and any of the following that are applicable: footage, operating characteristics, physical characteristics, equipment configuration for each of the systems.

b. Voluntary Alternates are optional and made available to permit all Vendors to submit alternates to the bid documents. These voluntary alternates shall clearly define the intent of the alternate, cost impact to implement the alternates, and a description of the deviation in functions and features between the alternates and the base bid documents. Include a complete bill of materials.

Instructions to Bidders 00 21 13 - 3

3. Tab No. 3, Bill of Materials and Break-Down by Building shall include a complete bill of materials depicting quantities, manufacturer, catalog number, complete description, material unit price, labor cost breakdown and extended price.

4. Tab No. 4, Catalog cutsheets for Base Bid, Mandatory and Voluntary Alternates.

5. Tab No. 5, Cover Letter shall include an executive overview of the project and depict the Vendor’s complete understanding of the project, include any clarifications and/or qualifications. References and a rough schedule that illustrates major milestones required to achieve the completion dates specified in the RFB should also be included under this tab. Typical milestone events include (Vendors can include contingencies that will affect their timelines):

a. Approximate equipment order and delivery dates.

b. Estimated installation dates by location.

c. Installation completion date by site.

d. Estimated final test dates.

e. Estimated training dates.

f. Provide an estimate of anticipated manpower required at each building to meet the specified completion dates in the RFB.

6. Tab No. 6, Warranty information and sample maintenance and service contracts.

Include current service rates, trip charge rates and any additional charges that may apply

7. Tab No. 7, Integrated Audio Video Systems, shall include the following information:

a. Description of system operation.

b. System configuration.

c. List of clients of similar size and type with contact information.

d. Number of years providing and installing similar equipment in schools.

e. Manufacturer’s names.

f. List of subcontractors that will or may be utilized on this project.

8. Tab 8, Company information, shall provide information about the prime Vendor, any subcontractors, major suppliers, trainers, project managers, superintendents and service staff that will be involved with the project. Contact and escalation information on the project team will be required by the successful vendor upon award of the project.

1.5 FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

A. As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the Vendor and any member of the Monroe County Community College board, or the superintendent of the school district.

B. The Owner will not accept a bid to a Vendor that does not provide this sworn and notarized disclosure statement.

Instructions to Bidders 00 21 13 - 4

1.6 IRAN ECONOMICS SANCTIONS ACT

A. As required by the Iran Economic Sanctions Act, Public Act 517 of 2012, all bids shall be accompanied by a sworn and notarized statement certifying that the Vendor is not an “Iran linked business” within the meaning of Act.

1.7 AFFIDAVIT OF COMPLIANCE - CRIMINAL BACKGROUND CHECK

A. The Contractor further hereby certifies that no owner, employee, agent, representative, contractor and/or other personnel of the Contractor will be on any School District premises if they are a registered criminal sexual offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722.

1.8 EXAMINATION OF BIDDING DOCUMENTS AND SITE

A. At the time of the bid opening, each Vendor shall have examined the premises and sites to compare them with the contract drawings and specifications.

B. Failure or omission of any Vendor to examine any form, instrument or document shall in no way relieve any Vendor from any obligation with respect to their proposal. No allowances or extra payment will be made to a Vendor for failure to comply with the provisions of this section, or by reason of error or oversight on the part of the Vendor.

C. It is understood, and the Vendor hereby agrees, that it shall be solely responsible for all equipment and/or services that it proposes. Notwithstanding the details presented in these specifications, it is the responsibility of the Vendor to verify the completeness of the equipment required and its suitability to meet the intent of this proposal. Each system proposed shall be for a complete turnkey system.

D. The Owner reserves the right to withdraw this RFB at any time or to reject any or all proposals submitted in response to this RFB, without penalty. The Owner further reserves the right to select a single Vendor as a prime for the entire project or for only portions of it. The Owner also reserves the right to accept or reject any part of any proposal and to accept or reject any or all proposals without penalty. The Owner will be the sole judge of its needs and of the best elements of a proposal to meet those needs and shall award to the lowest responsible bidder as required by law. The Owner’s decision is final.

E. Proposals containing terms and conditions different from this section of the RFB may be rejected.

Instructions to Bidders 00 21 13 - 5

1.9 CONTRACT LIABILITY

A. The Vendor will be required to assume responsibility for all contractual activities offered in this proposal whether or not the Vendor performs them. Further, the Owner will consider the Vendor to be the sole point-of-contact with regard to contractual matters, including payment of any or all charges resulting from the anticipated contract. If any part of the work or component of the proposed configuration is to be subcontracted, responses to this RFB must include a list of subcontractors, including firm name and address, contact person, complete description of work to be subcontracted or component to be provided and descriptive information concerning subcontractor's organizational abilities.

B. The Owner reserves the right to approve subcontractors for this project and to require the Vendor to replace subcontractors found to be unacceptable. The Vendor is totally responsible for adherence by the subcontractor to all provisions of the contract. All contract clauses between the Owner and the Vendor shall also apply to any contract between the selected Vendor and subcontractor(s).

1.10 PROPOSAL MODIFICATIONS

A. Any explanations or statements, which the Vendor wishes to make, must be written on or attached to the proposal. Unless indicated, it is understood that the proposal is in strict accordance with all requirements and specifications. The Technology Designer and/or the Owner may request additional information to clarify the Vendor’s response, to verify responsiveness to mandatory specifications, or to facilitate the fair comparison of competing bid responses.

B. Proposals shall be deemed final, conclusive and irrevocable. No proposal shall be subject to correction or amendment for any error or miscalculation unless unit prices for the additional or missing item(s) are included on the Bid Form. Submitted bids may be adjusted by unit prices up or down to ensure all bids submitted are compliant and compared fairly. Proposal prices shall provide for a complete turnkey system as specified. Installation shall include, but is not limited to, all labor required for a turnkey system.

1.11 DISCREPANCIES, OMISSIONS AND INTERPRETATIONS

A. Vendors shall promptly notify Wright & Hunter (the “Technology Designer”) of any ambiguities, inconsistencies or errors, which it may discover upon examination of the RFB, the Bid Form, Drawings, AIA documents, purchase orders generated by the Owner, any addenda to the aforementioned documents and all other documents pertaining to the AVS (the “Contract Documents”) or of the site and local conditions. A Vendor requesting clarification or interpretation of the bid documents shall make a written request no later than the “Vendor Questions Due” date and time listed in Section 00 01 20. E-mail all questions to:

Scott Brune Email: sbrune@wrighthunter.com

B. All questions and answers will be shared with all Vendors.

Instructions to Bidders 00 21 13 - 6

C. If prior to the date fixed for submission of proposals, a Vendor fails to notify the Technology Designer of a known error in the RFB or of an error that reasonably should have been known to the Vendor and if a contract is awarded to the Vendor, the Vendor shall not be entitled to additional compensation or time, by reason of the error or its later correction.

D. In the event it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFB, supplements or revisions will be provided to all known recipients of the initial RFB.

E. Failure to acknowledge receipt of supplements or revisions, in accordance with the instructions contained in the supplement or revision, may result in proposals not being considered. Each Vendor's proposal shall stipulate that it is predicated upon all the terms and conditions of the RFB and any supplements or revisions thereto. The submission of a proposal is an acknowledgment to comply with all terms of the RFB, the form of Contract and any other contract document, except and only to the extent that the Vendor provides an express objection to a provision or provisions in writing, attached as a separate document along with its proposal, and specifically identifying the objection and providing a proposed alternative thereto. In the absence of the foregoing, the Vendor shall be deemed to have agreed to all stated terms.

1.12 WITHDRAWAL OF PROPOSALS

A. Proposals may be withdrawn, modified and resubmitted at any time prior to the time set for the receipt of proposals. The Vendor may not withdraw its proposal prices during the ninety (90) day period immediately following the proposal bid opening. All proposals and proposal prices shall be guaranteed for that period of time.

B. When the selected Vendor(s) (the “Vendor”) receives the notice of award from the

Owner within the above ninety (90) day period, it shall guarantee the prices through the interval required to execute the Vendor's Bond.

1.13 ACCEPTANCE OF PROPOSAL

A. The Contract Documents shall include all bidding requirements and specifications, the terms of this RFB, the form of Contract, approved project specifications and approved project manual. Except as to any specific objection as required by Paragraph 1.10(E) above, all of the foregoing, as well as the accepted portions of the Vendor's proposal shall become contractual obligations of the Vendor upon award by the Board of Education. Failure of the successful Vendor to accept these obligations in a contractual agreement may result in cancellation of the award and this RFB, forfeiture of the entire bid bond, and any additional damages incurred by the Owner. If the terms, conditions or assumptions included in the Vendor’s proposal or response to this RFB differ from the Contract Documents, the terms and conditions that are most favorable to the Owner, as determined in the Owner's sole discretion, shall be binding.

B. The Owner reserves the right to reject any or all bids, either in whole or in part, to reject a bid not accompanied by the required bid guarantee, or by other data required by the RFB documents and Michigan law or to reject a bid which is in any way non-compliant with the bid requirements. Submitted bids may be adjusted by unit prices included by the bidder to ensure all bids submitted are compared on the same basis with respect to required materials.

Instructions to Bidders 00 21 13 - 7

C. The Owner reserves the right to accept alternates in any order or combination and to determine the low bidder on the basis of the sum of the base bid and the alternates accepted.

1.14 REQUIRED BONDS

A. At the time bids are submitted, Vendors are required to submit a ninety (90) day Bid

Guarantee Bond (5% of the total dollar amount).

B. The successful Vendor will be required to furnish a Labor and Materials Bond valued at the full amount of the contract at the time the contract is awarded for all labor and materials to be contracted.

C. The successful Vendor will be required to furnish a Performance Bond valued at the full amount of the contract at the time the contract is awarded.

1.15 QUANTITIES

A. It is understood and agreed that the Owner reserves the right to either increase or decrease quantities and to buy additional services under the terms of any contract resulting from this bid, so long as in accordance with law.

1.16 PRICES

A. Purchase prices shall remain firm throughout the entire contract.

B. The Vendor must use the Bid Forms included with this RFB. If additional pages are necessary, they must be in the same format as the original.

C. Any rebates applied in response to this RFB must be applied to line item pricing, and not be included as one lump sum.

1.17 ALTERNATIVES

A. All bid proposals must be based upon the specifications included in this RFB. In addition to a base bid proposal, the submission of voluntary alternatives is acceptable.

The base bid must conform to the materials, labor and terminations established by the bid specifications in this document. The Vendor must bid the base bid to be eligible to bid an alternative. Each Vendor must identify in their response any deviations to the scope of work and any construction requirements not addressed.

1.18 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION

A. By submission of this proposal, the Vendor certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this procurement:

1. The prices in this proposal have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other Vendor or with any competitor.

Instructions to Bidders 00 21 13 - 8

2. Unless otherwise required by law, the prices, which have been quoted in this proposal, have not been knowingly disclosed by any Vendor and will not knowingly be disclosed by the Vendor prior to procurement or prior to award in the case of a negotiated procurement, directly or indirectly to any other Vendor or to any competitor.

3. No attempt has been made or will be made by the Vendor to induce any other person or firm to submit or not to submit a proposal for the purpose of restricting competition.

B. Each person signing this proposal certifies that:

1. He/she is the person in the Vendor's organization responsible within that organization for the decision as to the prices being offered herein.

2. He/she is not the person in the Vendor's organization responsible within that organization for the decision as to the prices being offered herein, but that he/she has been authorized in writing to act as agent for the persons responsible for such decision.

C. By submission of Vendor’s proposal to this project, the Vendor certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, that in connection with this procurement: the that no relationship exists between the Vendor and the procuring or contracting agency that interferes with fair competition or is in conflict of interest, and no relationship exists between the Vendor and another person or organization that constitutes a conflict-of-interest that is adverse to the Owner.

1.19 PROPRIETARY INFORMATION

A. This is a public bid. Information submitted in response to this RFB is subject to Freedom of Information Act requests and to be viewed by any interested party by request. Any bids identified in whole or in part as proprietary will be disqualified.

B. Unless specifically excluded from this provision, all data, documentation and innovations resulting from contractual services will become the property of the Owner. Data contained in the proposal and all documentation provided as a result of these contractual services cannot be copyrighted and innovations developed as a result of these contractual services cannot be copyrighted or patented. Proposals must clearly specify any data, documentation, software, or other innovations that are proposed to be excluded from this provision and specifically provide, where applicable, for licensing of these materials to the Owner for the life of the system.

1.20 NONCOMPLIANCE

A. Failure to include in the Vendor's proposal all information requested in this RFB may be cause for rejection of the proposal. When responding to this RFB, please clearly state whether your firm complies with each section.

Instructions to Bidders 00 21 13 - 9

1.21 COST LIABILITY

A. The Owner assumes no responsibility or liability for costs incurred by the Vendor prior to the signing of any Contract resulting from this Request.

Pre-Bid Meeting 00 25 13 - 1

SECTION 00 25 13

PRE-BID MEETING

A. Pre-bid meeting attendance requirement, date, time, and location.

1.3 PRE-BID MEETING

A. There will be a mandatory pre-bid meeting on March 22, 2024 at 10:00 a.m. local time at the following location:

Silver Springs Elementary School 19801 Silver Springs Drive

B. All Vendors submitting a bid are strongly encouraged to attend the pre-bid meeting.

C. No one person attending the pre-bid meeting may represent more than one Vendor.

D. A sign-in sheet provided at the pre-bid meeting shall serve as the official document verifying attendance. The Owner will not accept any other form of proof or documentation to verify attendance. It is the Vendor’s responsibility to locate the sign-in sheet and provide the required information. Failure to complete the sign-in sheet as required may result in disqualification of the Vendor’s bid.

E. All Vendors should arrive prior to the starting time for the pre-bid. Vendors who arrive after the starting time but prior to the end of the pre-bid will be permitted to sign-in but are responsible for all matters discussed at the pre-bid meeting.

F. Any discussions, questions or answers at the pre-bid meeting are preliminary in nature and non-binding. All questions must be submitted in writing per Section 00 21 13. Only those questions and answers issued in an Addendum are binding.

Bid Forms 00 41 13 - 1

SECTION 00 41 13

BID FORMS

BID FOR: NORTHVILLE PUBLIC SCHOOLS

NORTHVILLE, MICHIGAN

PROJECT: INTEGRATED AUDIO VIDEO SYSTEMS

DATE:

VENDOR'S NAME:

VENDOR'S ADDRESS:

GENERAL:

Pursuant to and in compliance with the instructions in the Contract Documents, as defined in W&H Project No. 24- NPS-AVS-01 in the Request for Bid, the undersigned proposes and agrees to furnish equipment, materials, and labor and perform all work necessary to complete the Integrated Audio Video Systems contract for Northville Public Schools (the “Owner”) in accordance with the plans and specifications prepared by Wright & Hunter, Inc. (the “Technology Designer”) and agrees to accept payment as herein provided.

BASE BID #1 – PREMIUM IFP:

Lump sum bid for all Integrated Audio Video Systems work specified in the RFB and shown on the Drawings as indicated for base bid.

Dollars

Note: The amount shall be shown in both words and figures. In case of a discrepancy, the amount shown in words shall govern.

BASE BID BONDS #1:

The undersigned affirms that the cost of a Labor and Material Payment Bond and a Performance Bond are included in the base bid amount above.

Amount included above for Bonds

Bid Forms 00 41 13 - 2

BASE BID #2 – VALUE IFP:

Lump sum bid for all Integrated Audio Video Systems work specified in the RFB and shown on the Drawings as indicated for base bid.

Dollars

Note: The amount shall be shown in both words and figures. In case of a discrepancy, the amount shown in words shall govern.

BASE BID BONDS #2:

The undersigned affirms that the cost of a Labor and Material Payment Bond and a Performance Bond are included in the base bid amount above.

Amount included above for Bonds

MANDATORY ALTERNATES

The following Mandatory Alternates are offered by the Vendor. The Vendor shall provide a complete description of each Mandatory Alternate and indicate the amount to be added to or deducted from the Base Bid should the Owner accept the Mandatory Alternate. Attach additional pages if required to explain each Mandatory Alternate.

The following alternate prices shall include all charges for labor, material and equipment, overhead and profit, taxes, insurance and incidental expenses.

All alternates must include itemized pricing (bill of material). Failure to indicate mandatory alternate prices shall be cause for the Owner to consider the bid nonresponsive. An associated bill of material for each alternate must be included.

The Owner reserves the right to accept alternates in any order or combination and to determine the low Vendor on the basis of the sum of the Base Bid and the alternates accepted.

Mandatory Alternate 1 (MA-1): Provide (398) OPS Slot PCs with Intel i5 Windows PC.

Cost to provide and install (398) OPS Slot PCs with Intel i5 Windows PC, as specified in Section 27 41 16 page 3 and 4.

Add / Deduct / No Change Dollars $

Bid Forms 00 41 13 - 3

Mandatory Alternate 2 (MA-2): Provide (398) OPS Slot PCs with Intel i7 Windows PC.

Cost to provide and install (398) OPS Slot PCs with Intel i7 Windows PC, as specified in Section 27 41 16 page 3 and 4.

VOLUNTARY ALTERNATES

The following Voluntary Alternates are offered by the Vendor. The Vendor shall provide a complete description of each Voluntary Alternate and indicate the amount to be added to or deducted from the Base Bid should the Owner accept the Voluntary Alternate. Attach additional pages if required to explain each Voluntary Alternate.

Voluntary Alternate 1 (VA-1):

Voluntary Alternate 2 (VA-2):

Voluntary Alternate 3 (VA-3):

UNIT PRICES

The Vendor proposes unit prices in accordance with the following schedule. Said unit prices shall include charges for labor, material, equipment, testing, insurance, taxes, overhead and profit.

Provide a complete bill of material detailing part, model, description, quantity, unit price and extended price.

List labor as an individual line item. Where a unit price is not requested but is included in the Bill of Material (BOM) enclosed with the Vendor’s proposal, the BOM shall serve as the unit price for any addition or deduction. This bill of materials is mandatory, failure to provide may cause bid to be non-compliant.

Said unit prices shall be applicable to the pricing of additions to, or deletion from the work indicated in the specifications. Unit prices may also be used to adjust a bid up or down for any additional or missing item(s) to ensure all Vendor s are being evaluated on a comparable level.

Bid Forms 00 41 13 - 4

Unit Price Description

UP-1: Provide and install one (1) complete turn-key classroom with a wall mount 86” Premium IFP, including wall-mount, mounting hardware, audio system, visual presenter, cabling, and miscellaneous components as specified in the RFB.

Add $ Deduct $

UP-2: Provide and install one (1) complete turn-key classroom with a wall mount 86” Value IFP, including wall-mount, mounting hardware, audio system, and visual presenter, cabling, and miscellaneous components as specified in the RFB.

UP-3: Provide and install one (1) complete turn-key mobile cart with a wall mount 86” Premium IFP, including mobile cart, mount, mounting hardware, visual presenter, cabling, and miscellaneous components as specified in the RFB.

UP-4: Provide and install one (1) complete turn-key mobile cart with a wall mount 86” Value IFP, including mobile cart, mount, mounting hardware, visual presenter, cabling, and miscellaneous components as specified in the RFB.

UP-5: Provide and install one (1) Intel i5 OPS Slot PC as specified in the RFB.

Add $ Deduct $

UP-6: Provide and install one (1) Intel i7 OPS Slot PC as specified in the RFB.

Add $ Deduct $

UP-7: Provide and install one (1) complete Audio System including amplifier, speakers, and microphones as specified in the RFB.

Add $ Deduct $

UP-8: Provide and install one (1) Teacher’s Lanyard Microphone as specified in the RFB.

Add $ Deduct $

UP-9: Provide and install one (1) Student Handheld Wireless Microphone as specified in the RFB.

Add $ Deduct $

UP-10: Provide and install one (1) Visual Presenter (Document Camera) as specified in the RFB.

Bid Forms 00 41 13 - 5

UP-11: Remove, Relocate, and Reinstall one (1) existing Promethean Interactive Whiteboard, Projector, Mounts, Mounting Hardware, and Audio Systems as specified in the RFB.

UP-12: Remove, Relocate, and Reinstall one (1) existing Promethean Interactive Panel from Hillside

Middle School or OVS, Mounts, Mounting Hardware, and Audio Systems as specified in the

RFB.

BASE BID BREAKDOWN

The Vendor shall provide the following breakdown of the base bid. Failure to list this information shall be cause for the bid to be considered unresponsive.

Base Bid Material Labor Other Total

Amerman Elementary School $0.00 $0.00 $0.00 $0.00

Moraine Elementary School $0.00 $0.00 $0.00 $0.00

Ridge Wood Elementary School $0.00 $0.00 $0.00 $0.00

Silver Springs Elementary School $0.00 $0.00 $0.00 $0.00

Thornton Creek Elementary School $0.00 $0.00 $0.00 $0.00

Winchester Elementary School $0.00 $0.00 $0.00 $0.00

Hillside Middle School $0.00 $0.00 $0.00 $0.00

Meads Mill Middle School $0.00 $0.00 $0.00 $0.00

Northville High School $0.00 $0.00 $0.00 $0.00

Cooke School $0.00 $0.00 $0.00 $0.00

Old Village School $0.00 $0.00 $0.00 $0.00

Bonds $0.00 $0.00

Other $0.00 $0.00

TOTAL $0.00 $0.00 $0.00 $0.00

Bid Forms 00 41 13 - 6

COMPLIANCE

Failure to include in the Vendor's proposal all information requested in this RFB may be cause for rejection of the proposal. When responding to this RFB, please clearly state whether your firm complies with each section.

Section Compliant (Yes or No)

Comments or Exceptions

00 01 15 00 01 20 00 11 13 00 21 13 00 25 13 00 41 13 00 72 13 00 73 16 01 11 00 01 29 00 01 77 19 01 78 36 01 78 39 01 79 00 27 41 16

TAXES

The Vendor shall include in his/her proposal and shall pay all applicable Federal, State and local taxes of whatever character and description.

ADDENDA

Addendum No. Dated Addendum No. Dated

Addendum No. Dated Addendum No. Dated

WITHDRAWAL OF BIDS

The undersigned agrees that his/her proposal shall not be withdrawn for a period of ninety (90) days after the date set for receipt of proposal.

COMMENTS:

Bid Forms 00 41 13 - 7

SIGNATURE

Signed and sealed this ______________ day of __________________, 2024

(Individual, Partnership, Corporation)

Affix Corporate Seal By:

(Authorized Signature of Vendor)

(Business Address)

(Telephone Number)

INSTRUCTIONS: Submit one (1) original and two (2) hard copies.

Submit one (1) full electronic copy.

Retain one (1) copy for your files.

Bid Forms 00 41 13 - 8

FAMILIAL RELATIONSHIP

DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 232 of 2004).

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Northville Public Schools Board of Education. The board shall not accept a bid that does not include this sworn and notarized disclosure statement.

I state that no familial relationship exists between the owner or any employee of the company and any member of the Northville Public Schools’ board, intermediate school board, or board of directors or the superintendent of the school district. If such a relationship exists, please explain:

By: (Signature)

Title: (Type or Print)

Date:

Subscribed and Sworn to Before Me:

This day of , 2024 in and for the County of , Michigan. My commission expires

Signature of Notary

Bid Forms 00 41 13 - 9

IRAN ECONOMIC SANCTIONS ACT

DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid as required by state law (Public Act 517 of 2012).

As required by Iran Economic Sanctions Act, Public Act 517 of 2012 (the “Act”), all bids shall be accompanied by a sworn and notarized statement certifying that the Contractor is not an “Iran linked business” within the meaning of the Act and that in the event Contractor is awarded a contract as a result of the aforementioned RFB, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

By: (Signature)

Title: (Type or Print)

Subscribed and Sworn to Before Me:

This day of , 2024 in and for the County of , Michigan. My commission expires

Signature of Notary

Bid Forms 00 41 13 - 10

AFFIDAVIT OF COMPLIANCE

CRIMINAL BACKGROUND CHECKS

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the criminal background compliance certification requirements of Northville Public Schools (the “School District”) hereby represents and warrants that the Contractor has performed and/or will perform sufficient criminal background checks, including at a minimum, an Internet Criminal History Tool (“ICHAT”) check, for all of its owners, employees, agents, representatives, contractors and/or other personnel who will be on any School District premises to carry out the services contemplated by the Contract Documents. The Contractor further hereby certifies that no owner, employee, agent, representative, contractor and/or other personnel of the Contractor will be on any School District premises if they are a registered criminal sexual offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722.

The Contractor further acknowledges that if it is found to have submitted a false certification or otherwise fails to comply with the requirements of this certification, the School District may immediately terminate the Contract.

CONTRACTOR:

Name of Contractor

By: , Its:

Name Position

STATE OF )

)ss.

COUNTY OF )

This instrument was acknowledged before me on the day of

2024, by .

, Notary Public

County, My commission Expires:

Acting in the County of:

General Conditions 00 72 13 - 1

SECTION 00 72 13

GENERAL CONDITIONS

A. General conditions including contract, laws and permits, protection of persons, safety, implementation plan, additional resources, and clean-up and maintenance.

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and Division 01 Specification Sections, apply to this Section.

C. Section 01 11 00 Summary of Work

1.3 CONTRACT

A. A form of contract is attached to this RFB and shall be binding on each proposing Vendor except and to the extent set forth in Section 00 21 13, Paragraph 1.11(E). It is acknowledged that the form of contract incorporates by reference the terms of this RFB and, in the event of any conflict among the contract documents; the provision most beneficial to the Owner shall govern. Notwithstanding the foregoing, the Owner reserves the right in its sole discretion to negotiate any term of the Contract prior to contract award so long as any negotiated term does not affect the propriety of the competitive bidding process. While not limiting the breadth of the form of contract's incorporation of the RFB, the following are all required contractual provisions:

1.4 LAWS AND PERMITS

A. The Vendor shall comply with all federal, state and municipal laws, rules, regulations, ordinances, or orders governing or affecting in any way the work under this contract, including board of education policies. Also, the Vendor shall give all notices and obtain all permits necessary and required for this work and shall pay all costs and fees for the same. The Vendor must furnish copies of all approved inspection certificates and approvals from authorities having jurisdiction within thirty (30) days of completion and acceptance of work as evidenced by applicable acceptance documents.

B. Where appropriate, all equipment and installation workmanship shall comply with specifications contained in Electronics Industries Association Standards and the National Electrical Code. As pertinent, all equipment shall be FCC-certified, FCC type accepted and/or UL listed. All work shall be conducted according to the standards of good engineering practice.

1.5 PROTECTION OF PERSONS AND OTHER STRUCTURES

A. The Vendor agrees to exercise special precautions to avoid damage to facilities of the Owner and others. The Vendor hereby assumes responsibility for any and all damage to

General Conditions 00 72 13 - 2 such facilities arising out of or caused by the conduct or property of the Vendor, whether by the negligence of the Vendor, its agents or employees. The Vendor shall make an immediate report to the Owner and the Technology Designer of any damage to the facilities or others. The Vendor hereby agrees to repair or replace at their own expense or to reimburse the Owner for expenses incurred by the Vendor in making necessary repairs and replacements.

B. The Vendor shall assume all responsibility for bodily injury to persons, including death or damages sustained or claimed by its employees, the employees of the Owner, or by any other person, and also for damage to property, including property of the Vendor, the Owner or any other person; and also, for any interruptions to electric or community antenna television or other communications service which may occur or allegedly occur because of, or result from, or in any manner are connected with, or directly or indirectly, arise out of or are caused in whole or in part by the material provided or the work performed by the Vendor, its agents or employees under this agreement.

C. The Vendor shall assume all responsibility for and shall indemnify and hold the Owner harmless from and against all losses, liabilities, claims, demands, payments, actions, legal proceedings, recoveries, costs, expenses, attorney fees, settlements, judgments, orders and decrees of every nature and description brought or recovered against, or incurred by the Vendor, the Owner, or both of them, by reason of any such bodily injury to person, damage to property, or interruptions to service caused by the Vendor, its agents or employees. Notwithstanding the foregoing, the Vendor shall not be required to indemnify the Owner against liability for damages arising out of bodily injury to persons, damage to property, or interruptions to service caused by or resulting from the negligence of the Owner, its agents or employees. The Vendor's indemnification obligation shall be limited to, but shall fully include, the degree of all fault for which it is responsible.

1.6 SAFETY

A. Each Vendor shall be responsible for its own safety and hazard program. Each program shall be in accordance with provisions of the Occupational Safety and Health Act (OSHA), Michigan OSHA (MIOSHA), the Environmental Protection Agency (EPA), and the Material Safety Data Sheets (MSDS). The Vendor shall maintain an effective safety program and conform to all federal and local safety codes. Upon written request by the Owner and/or the Project Manager, the Vendor shall provide the registered programs documenting safety and hazard programs.

B. During projects in construction zones or if site conditions require, the Vendor and all of his/her staff, agents and/or subcontractors must wear Vendor provided hard hats anytime they are onsite. The Vendor shall assume sole responsibility and liability for hat usage of his/her staff, agents and/or subcontractors.

1.7 IMPLEMENTATION PLAN

A. The successful Vendor must prepare and submit a final implementation plan and timeline as part of the final Contract Documents. The Vendor and the Owner will mutually determine the critical dates that must be met, so long as consistent with the then-applicable Project Schedule. The Vendor will be required to adhere to, meet and maintain activities to the timeline schedule as planned. The Vendor will also be required

General Conditions 00 72 13 - 3 to be flexible towards changes in the priorities of the timeline schedule during the entire project and will make all related changes at no additional cost to the Owner.

1.8 INTERRUPTION OF OCCUPANCY

A. The installation must not interrupt the normal activity of the Owner. All work which will cause disruption of the Owner’s existing systems and services must be accomplished during time periods when it is least inconvenient to the Owner and completed in the shortest possible time frame (i.e. after normal school hours). The Owner is not responsible for any overtime and/or premium time not identified in the Vendor’s base bid pricing response.

B. Each Vendor is responsible to plan, coordinate and execute their work in such a manner that there will be no disruption of the Owner’s operations. If an interruption of operations is unavoidable, the work will be scheduled with the Owner prior to beginning such work.

1.9 REJECTING DEFECTIVE WORK

A. The Technology Designer and/or the Owner will have the authority to disapprove or reject work, which is defective, unsatisfactory, faulty, does not conform to the requirements of the Contract Documents or does not meet the manufacturers’ requirements. The Technology Designer and/or the Owner will also have the authority to require special inspection or testing of the work whether or not the work is fabricated, installed or completed.

1.10 SPECIFICATION DEVIATION

A. Commodities procured under these specifications shall not deviate from those originally contracted for without written approval from the Owner and so long as consistent with law.

B. The Owner has sole responsibility for the interpretation of all documents. Any claims and/or disputes associated with and/or arising from this RFB must be submitted in writing and directed to the Owner within thirty (30) days of dispute and/or claim.

1.11 EXECUTED CONTRACT TO CONSTITUTE ENTIRE AGREEMENT

A. All contracts for work herein are subject to all existing and applicable provisions for the payment of prevailing rate of wages to laborers, workmen and mechanics engaged in the work.

B. Except as set forth in Paragraph 1.11(C) below, the contents of the Contract Documents of the successful Vendor shall be contractual obligations upon bid acceptance. Failure of the successful Vendor to accept these obligations in a contractual agreement may result in a cancellation of award and forfeiture of bid bond.

C. The Owner reserves the right to negotiate provisions in addition to those stipulated in this RFB or proposed by the successful Vendor for the purpose of obtaining the best possible offer. If the Vendor should discover any provisions in the contract that are contrary to or inconsistent with the law, ordinance, order or decree, the Vendor shall immediately report it to the Owner in writing.

General Conditions 00 72 13 - 4

1.12 CONTRACT SUSPENSION, TERMINATION AND CANCELLATION

A. The Owner may cancel the contract effective as a result of this RFB in whole or in part as follows:

1. By mutual agreement of the contracting parties. Upon such termination, the

Owner’s liability shall be limited to the reasonable value of services performed and deemed acceptable by the Owner upon the date of such…