north bay village RFQ-No.-2026-004-Treasure-Island-Stormwater-Utility-and-ROW-Improvements.pdf

NORTH BAY VILLAGE

REQUEST FOR QUALIFICATIONS

No. 2026-004

TREASURE ISLAND STORMWATER UTILITY

AND RIGHT-OF-WAY IMPROVEMENTS

VILLAGE COMMISSION

Rachel Streitfeld, Mayor Goran Cuk, Vice Mayor

Doris Acosta Richard Chervony

Andy Daro

VILLAGE MANAGER

Frank Rollason

VILLAGE CLERK

Alba L. Chang, CMC

VILLAGE ATTORNEY

Weiss Serota Helfman Cole + Bierman, P.L.

NORTH BAY VILLAGE PUBLIC NOTICE OF SOLICITATION

Solicitation Number: RFQ # 2026-004

Solicitation Name: TREASURE ISLAND STORMWATER UTILITY AND RIGHT-OF-WAY IMPROVEMENTS Interested companies, firms, and individuals (“Respondents”) may obtain a copy of the solicitation (the “RFQ”) at https://northbayvillage-fl.gov/bids-rfps/ or through the Onvia DemandStar portal (www.demandstar.com). The RFQ contains detailed information about the scope, submission requirements, and selection procedures.

Solicitation Scope: North Bay Village (the “Village”) is soliciting Statements of Qualifications from qualified and experienced engineering firms to provide professional design services for the implementation of stormwater, roadway, resiliency, and related right-of-way improvements within the Village’s Treasure Island neighborhood.

Pre-Response Meeting: No Pre-Response Meeting is scheduled for this solicitation.

Written Questions Deadline:

October 13, 2026, at 3:00 p.m. is the deadline for any questions, requests for information, or clarification pertaining to this solicitation, which must be made in writing to: Village Clerk, Email: procurement@nbvillage.com.

Solicitation Closing: November 2, 2026, at 11:00 a.m.

Responses must be submitted electronically at www.demandstar.com.

Responses received after the deadline will be unopened. Respondents are responsible for ensuring that their response is received by the deadline.

Responses Opening: November 2, 2026, at 11:00 a.m.

Zoom Meeting ID: 881 7505 8912 Zoom Password: 546680 Responses will be opened publicly.

Anticipated Award Date December 15, 2026, at 6:00 p.m. at Village Hall Commission Chambers, 1666 Kennedy Causeway, Suite 101, North Bay Village, Florida. The Village reserves the right to delay or modify any of the above-noted dates and will notify Respondents of changes.

Cone of Silence: Pursuant to §38.18 of the Village Code, public notice is hereby given that a “Cone of Silence” is imposed concerning this solicitation. The “Cone of Silence” prohibits communications concerning ITB’s, RFQ’s or Bids. The Cone of Silence shall terminate at the time the Village Manager makes his or her written recommendation to the Village Commission. Further information on the procedures relating to the Cone of Silence can be found in the solicitation documents.

DemandStar Registration:

Register with DemandStar to receive notifications pertaining to this solicitation. All notices and any addenda will be made available through DemandStar. It is the Respondent’s sole responsibility to ensure receipt of any issued notice or addenda relating to this solicitation once posted to DemandStar.

Contact Information: 1666 Kennedy Causeway, Suite 300, North Bay Village, FL 33141 Telephone: 305-756-7171 / Email: procurement@nbvillage.com

Notice Issued By: Alba L. Chang, CMC, Village Clerk

TABLE OF CONTENTS

Section Page Section 1: Introduction, Response Requirements, and Evaluation PAGE 4 Section 2: Services Requested PAGE 10 Section 3. General Information PAGE 15 Section 4: Forms & Exhibits PAGE 21

Section 1. Response Requirements and Evaluation

SECTION 1

INTRODUCTION, RESPONSE SUBMISSION REQUIREMENTS, AND EVALUATION

1.1 INTRODUCTION/GENERAL BACKGROUND

North Bay Village (the “Village”), a municipality located in Miami-Dade County, Florida, pursuant to Florida Statutes §287.055, the Consultants’ Competitive Negotiation Act (“CCNA”), as may be amended, which governs the acquisition of professional engineering, landscape, architectural, and surveying and mapping services, is soliciting responses by this Request for Qualifications (“RFQ”) to provide professional design services for the implementation of stormwater, roadway, resiliency, and related right-of-way improvements within the Treasure Island neighborhood of the Village (the “Services”), as set forth in greater detail in Section 2 of this RFQ, for the Treasure Island Stormwater Utility and Right-of-Way Improvements (the “Project,” as further defined herein). The Village hereby requests responses for the selection of one or more firms (the “Consultant” or “Respondent”) to provide the Services for the Project.

The Village intends to award a contract to the selected Consultant for the Services for a term consistent with the approved project design schedule, subject to extension as may be agreed upon by the Village and the Consultant.

Florida law requires the Village to make a determination of a respondent’s qualifications to perform the Services prior to engagement. The information used in this RFQ will be used by the Village to make its determination. The contract will be negotiated pursuant to the CCNA.

1.2 SCHEDULE OF EVENTS

The following schedule shall govern this RFQ. The Village reserves the right to change the scheduled dates and times at its sole discretion.

No. Event Date Time (EST) 1 Advertisement/ Distribution of RFQ (Cone of Silence Begins) 9/30/2026 Day Of 2 Pre-Response Meeting N/A N/A 3 Closing Date for Respondent Questions 10/13/2026 3:00 PM 4 Village’s Answers to Questions by Respondents 10/20/2026 Day Of 5 Responses Due & Opened (via virtual meeting on Zoom – Zoom

Meeting ID: 881 7505 8912 / Zoom Password: 546680)

11/2/2026 11:00 AM

6 Village Staff Review of Responses 11/2-6/2026 Week Of 7-A Evaluation Committee Meeting TBD TBD 7-B Presentations by Top 3 Ranked Respondents (if requested by

Evaluation Committee)

TBD TBD

8 Village Manager Issues Recommendation to Commission 12/8/2026 Day Of 9 Commission Meeting to Select Consultant(s) and Authorize

Contract Negotiations

12/15/2026 6:00 PM

10 Village Manager Negotiations with Top-Ranked Consultant(s) TBD TBD 11 Village Manager Issues Contract Award Recommendation to

Commission

TBD TBD

12 Commission Meeting to Approve Agreement with Top-Ranked Consultant

TBD TBD

1.3 GENERAL RESPONSE INSTRUCTIONS; SUBMITTAL DEADLINE

All Responses must be received by November 2, 2026, at 11:00 AM via Demandstar E-bidding upload.

Responses received after the due date and time will not be considered.

All Responses received will be publicly opened and announced during a meeting, on the date, place, and time specified in the Schedule of Events set forth in Section 1.2, above. All Responses received after that time shall be returned, unopened.

1.4 RESPONSE REQUIREMENTS

In order to ensure a uniform review process and to obtain the maximum degree of comparability, Respondents shall submit a Response that includes all of the following information/documentation, appropriately tabbed, in this exact order (“Response”). Failure to do so may render a Response as non-responsive.

Tab A. Cover Page: A cover page with Consultant’s business name, address, and telephone number; name and all contact information for individual that will serve as “Project Manager,” a primary liaison between the Consultant and the Village; date; and subject “Response for RFQ No.

2026-004 Treasure Island Stormwater Utility and Right-of-Way Improvements” for the implementation of stormwater, roadway, resiliency, and related right-of-way improvements within the Treasure Island neighborhood of North Bay Village.

Tab B. Table of Contents. A Table of Contents that outlines in sequential order the major areas of the Response, including enclosures. All pages must be consecutively numbered and correspond to the Table of Contents and shall be in the order required by this RFQ.

Tab C. Letter of Intent: A Letter of Intent shall be provided that briefly introduces the Consultant, the Consultant’s commitment to the Village, an understanding of the work to be performed and the aspects of the response.

Tab D. Firm’s Qualifications: Consultants interested in performing these professional services must display relevant experience with the type of work solicited and should emphasize both the experience and capability of particular personnel who will actually perform the work. Accordingly, the Consultant must complete and submit Form 2, Company Qualifications Questionnaire and Form 9, References.

1. To be eligible to respond, the Consultant shall have five (5) years of continuous operation under the same entity name and provide proof of same.

2. Consultant must include any relevant business licenses, including occupational licenses, and Florida registration (entity certifications, not personal) and a copy of the entity’s State Corporate Certificate or other proof from the State of Florida, Division of Corporations that Consultant is authorized to do business in this State.

3. Consultant must provide copies of its professional and business licenses and insurance, qualifier for company name and type of licenses, as well as those for supporting firms, contractors, or subcontractors.

4. Consultant shall provide a list of current and past clients, with emphasis on Florida municipalities.

5. Consultant must also provide the official complaint history within the last five (5) years for its qualifying professional license.

6. Consultant shall identify the Principal in Charge’s Experience. This individual must have a minimum of five (5) years’ experience in providing the Services. This individual must be capable of speaking and making decisions on behalf of the Consultant. Include a one-page resume with contact information for at least three (3) professional references for the individual designated to serve as Principal in Charge or Program Manager.

Tab E. Project Team/Personnel Qualifications: The Respondent must include the following information for this requirement:

1. Complete and submit Form 8, Key Staff and Proposed Subcontractors.

2. The Key Staff, including any key subcontractors, (the “Project Team”) working on the Project and/or providing the Services must have prior experience within the past ten (10) years of providing similar services.

3. Provide an organizational chart showing reporting structure for the Project Team.

4. Include one-page resumes for each person or subcontractor listed in Form 8, Key Staff and Proposed Subcontractors. Resumes should include experience with similar projects, specifying the role the individual employee served on the project.

5. For each task, list each individual Key Staff member, including subconsultants, and indicate their relative involvement on the task (based on number of hours per week). Also indicate the relative involvement of the Prime Consultant and each key subconsultant on the project in total.

6. At least one Key Staff member assigned to the Project shall hold an active professional credential in LEED Accredited Professional (LEED AP) and/or Envision Sustainability Professional (ENV SP). The Village strongly encourages Respondents to include additional staff with specialized expertise in nature-based solutions, climate adaptation, or green infrastructure engineering.

Tab F. Special Consideration: Describe any special resources that Respondent or Respondent’s personnel assigned to the project may bring to the project or in-house expertise in technical areas, which will specifically benefit the project. Not to exceed three (3) pages. Excess pages will be removed prior to submission to the Evaluation Committee.

Tab G. Project Implementation Strategy: Describe the Respondent’s strategy for implementing the project.

Tab H. Insurance: Respondent must provide evidence of insurance currently in place that meets or exceeds the specifications set forth in this RFQ or a commitment from an insurance company that such insurance coverage may be obtained by the Respondent prior to entering into an agreement with the Village. The successful Respondent(s) must submit, prior to signing of a contract, a Certificate of Insurance naming the Village as an additional insured and meeting the insurance coverage requirements set forth in this RFQ, which are also set forth in the form of Professional Services Agreement attached to this RFQ.

The Village may require higher limits of insurance or additional coverage if deemed necessary.

Tab I. Forms: Complete all forms provided in Section 4 that are not otherwise included in a separate tab.

Tab J. References: Three (3) letters of references shall be submitted as part of the Response, which shall each include the following information from the referencing individual: Name;

Position; Entity; Address; Telephone Number; E-Mail Address; Contract Date and Value;

Description of Project/Work; and Total cost of the project/work/studies, estimated and actual.

1.5 EVALUATION CRITERIA

Award shall be made to the responsible and responsive Consultant(s) whose Response is determined to be the most advantageous to the Village, taking into consideration all aspects of the Response, including other evaluation criteria set forth herein. Specifically, Responses will be evaluated according to the following criteria and respective weight:

Category Criteria Maximum Points 1 Qualifications/Experience of the Firm/Respondent

To include years of municipal experience, ability, capacity and skill of firm(s), whether the firm is a certified minority business enterprise, and adequacy of personnel to perform, including timeliness, stability and availability and licenses

25 Points

2 Qualifications/Experience of the Project Team Professional credentials, qualifications, and accomplishments of the proposed team members to be used for Village Projects

25 Points

3 Previous Projects & Client References Experience and background in providing similar municipal services and past performance, including but not limited to, familiarity with local, state, and federal regulatory agencies procedures and requirements

25 Points

4 Project Implementation Strategy The Firm’s understanding of the Village’s needs, local conditions, goals, and objectives

25 Points

Total: 100 Points

1.6 SELECTION PROCESS

1.6.1 Staff Level Review for Compliance with Minimum Requirements. A member of Village Staff shall review and evaluate the Responses submitted to ensure the minimum requirements of the RFQ have been met. The Responsive Respondent is a person that has submitted a Response which conforms in all material respects to the RFQ, including, but not limited to compliance with any requirements contained within the solicitation (the “Responsive Respondent”). The Village Manager or designee may reject those Responses that do not meet the minimum requirements of the RFQ.

1.6.2 Evaluation Committee Review. The Village Manager will appoint an Evaluation Committee to review and evaluate the responsive Responses during a public meeting (the Village will provide instructions on how to participate and access the meeting). The Committee reserves the right to request additional information or seek clarifications as it deems necessary. Failure to comply with any mandatory requirements may disqualify a Respondent. The Committee reserves the right to conduct interviews or require presentations prior to finally ranking the Respondents.

The Committee shall select in order of preference and rank the firm(s) it deems to be responsible to perform the required services using the evaluation criteria set forth above. The responsible respondent shall be a person who has the capability in all respects to fully perform the contract requirements and the tenacity, perseverance, integrity, experience, ability, reliability, capacity, facilities, equipment, financial resources and credit which will give a reasonable expectation of good faith performance, and a person who has submitted a response which conforms in all material respects to the RFQ (the “Responsible Respondent”).

1.6.3 Oral Presentations (if requested by Evaluation Committee). The Evaluation Committee may call the short-listed Respondents for oral presentations before the Evaluation Committee regarding their Response, approach to the Services, and ability to furnish the required Services. All Prime Consultants and subconsultants in their teams shall be present at the assigned time for a 20-minute presentation followed by up to a 10-minute question-and-answer session. The Consultants are encouraged to be represented only by the Project Manager and the staff identified in the Response. Additional details on the oral presentations may be provided to the short-listed Consultants. If oral presentations are requested by the Evaluation Committee, the oral presentation will be worth 25% in the final scoring and the original Response will be worth 75%. The Village will notify the Respondents where the oral presentations, if any, will be conducted and whether the Respondents may appear virtually or must appear in person. The Evaluation Committee shall rank the Respondents and provide its written recommendations to the Village Manager.

1.6.4 Recommendation to Village Commission. After short-listing of the top three Respondents deemed to be responsible and responsive by the Evaluation Committee, the Village Manager will present a recommendation to the Village Commission with the Evaluation Committee’s rankings and recommendations for consideration by the Village Commission and the Village Manager’s recommendation for award or rejection of all responses for approval at a Commission meeting.

1.6.5 Village Commission Meeting to Select Consultant(s). The Village Commission may select the Respondent(s) that it determines is/are the Responsive and Responsible Respondent(s) whose Response(s) is/are in the most advantageous to the Village taking into consideration all aspects of the Respondent’s Response, including other evaluation criteria set forth herein. The Village Commission may further authorize the Village Manager to execute a professional services agreement with the selected Consultant(s). The Village Commission shall have the final authority to select the Consultant(s) and award any Professional Services Agreement(s).

1.6.6 Negotiations and Execution of Agreement. After selection of the Consultant(s) by the Village Commission, the Village Manager or designee(s) shall execute a Professional Services Agreement in substantially the form attached hereto as Exhibit “A” with the selected Consultant(s) at compensation that the Village Manager, in his/her sole discretion, determines is fair, competitive, and reasonable and with terms that incorporate the major terms and conditions contained in this RFQ. Any award and execution of an agreement shall be subject to approval by the Village Attorney as to form, content, and legal sufficiency. Should the Village Manager be unable to negotiate a satisfactory contract with the selected Consultant at a price the Village Manager determines to be fair, competitive, and reasonable, negotiations with that Consultant may be terminated. The Village Manager or designee(s) shall then undertake negotiations with the next highest-ranked Consultant, and, if negotiations are terminated, shall continue to each next highest-ranked Consultant until a satisfactory contract may be negotiated.

1.6.7 Village Commission Meeting to Approve Professional Services Agreement(s) with Consultant(s).

Unless otherwise authorized by Resolution of the Village Commission, upon reaching mutually agreeable terms with the selected Consultant(s), the Professional Services Agreement(s) for each selected Consultant shall be presented to the Village Commission for final approval.

1.6.8 The Village reserves the right to reject any or all responses which is in any way incomplete or irregular, re-issue the entire solicitation, or enter into agreements with more than one Consultant.

END OF SECTION 1

Section 2. Services

SECTION 2.

TREASURE ISLAND STORMWATER UTILITY AND RIGHT-OF-WAY IMPROVEMENTS

2.1. SCOPE OF SERVICES

The Consultant shall provide all necessary labor, materials, equipment, reports and expertise required to provide the services, including but not limited to the tasks identified herein, which shall collectively be referred to as the “Services”:

2.1.1. General Background. North Bay Village is a coastal island community located in Biscayne Bay between the City of Miami and Miami Beach. The Village consists of three islands: North Bay Island, Harbor Island, and Treasure Island. Due to its low-lying topography and location in Biscayne Bay, the Village is vulnerable to flooding resulting from intense rainfall events, tidal influences, storm surge, elevated groundwater conditions, aging infrastructure, and projected sea level rise.

The Village owns, operates, and maintains a municipal stormwater management system consisting of drainage infrastructure, drainage wells, pump stations, outfalls, stormwater conveyance facilities, and associated rights-of-way improvements. Maintaining and improving this infrastructure is critical to protecting public safety, preserving property, supporting economic vitality, and enhancing community resiliency.

To better understand and address these challenges, the Village commissioned a Stormwater Master Plan prepared by BCC Engineering in June 2022. The Stormwater Master Plan evaluated existing drainage conditions, identified flooding vulnerabilities throughout the Village, developed hydraulic and hydrologic analyses, and established recommended capital improvements intended to enhance flood protection and long-term resiliency.

Treasure Island has been identified as one of the Village's priority drainage basins due to recurring flooding concerns, aging infrastructure, low roadway elevations, and its vulnerability to future sea level rise. The Village intends to implement a comprehensive stormwater and roadway improvement program within Treasure Island that will enhance system performance, improve neighborhood resiliency, and improve the overall quality of life for residents and visitors.

Procurement Note on Conflict of Interest: BCC Engineering, having authored the June 2022 Stormwater Master Plan referenced herein, is excluded from participating as a prime consultant or subconsultant for this project to ensure a fair and competitive procurement process.

2.1.2. Project Objective and Intent. This RFQ is being issued to obtain Statements of Qualifications from qualified and experienced engineering firms to provide professional design services for the implementation of stormwater, roadway, resiliency, and related right-of-way improvements within the Treasure Island neighborhood of North Bay Village. The selected Consultant shall provide all professional services necessary to advance the project from design through construction and shall work under the direction of the Village's Capital Improvements Director and the Chief Resilience Officer.

The Village's stormwater management system represents a critical public asset requiring continuous investment to maintain reliable service, protect public and private property, and improve the community's resilience to existing and future flooding conditions. The Village further seeks transformative, implementation-ready solutions that maximize resilience benefits while minimizing lifecycle costs, construction impacts, project fragmentation, and disruption to residents and businesses. The Village encourages innovative approaches that integrate stormwater management, utility coordination, and environmental enhancement into a cohesive infrastructure program.

The North Bay Village Stormwater Master Plan and related studies are being provided as reference documents (See Exhibit C – DropBox Link to Master Plan provided) to establish the Village's existing understanding of drainage conditions, flooding vulnerabilities, and potential improvement strategies. The Village is not seeking a validation, update, or endorsement of the recommendations contained within those documents. Rather, the Village seeks a Consultant with the vision, technical expertise, and creativity to develop innovative and practical solutions that advance the Village's resiliency goals and address the unique challenges facing Treasure Island.

2.1.3. Infrastructure Planning Coordination. The Village is concurrently evaluating its water distribution and wastewater collection systems through a comprehensive Water and Wastewater Assessment and Master Planning effort. The Consultant shall coordinate with the findings and recommendations of these planning initiatives and evaluate opportunities to integrate, sequence, and optimize infrastructure improvements wherever practical. Particular consideration shall be given to identifying water, wastewater, and stormwater improvements that may be constructed concurrently in order to reduce lifecycle costs, minimize impacts to residents and businesses, improve constructability, and maximize the long-term effectiveness of the Village's capital improvement investments.

The Village expects consultants to employ a resilience-first approach throughout project development. Resilience, adaptation to current and future flooding conditions, and long term infrastructure sustainability shall serve as foundational design objectives rather than secondary project considerations.

Nature-based solutions, green infrastructure, and hybrid gray-green infrastructure strategies shall be evaluated as integral components of the design process and not merely as optional enhancements. Proposers shall demonstrate how such approaches can contribute to flood risk reduction, water quality improvement, urban heat mitigation, ecological enhancement, public realm activation, and long-term climate adaptation.

Where nature-based or hybrid solutions are determined to be infeasible, the Consultant shall provide technical justification documenting alternatives evaluated and constraints limiting implementation.

The Consultant shall identify opportunities to consolidate infrastructure improvements into strategically coordinated implementation programs that maximize resilience outcomes while minimizing construction mobilizations, permitting complexity, utility conflicts, repeated roadway reconstruction, and disruption to residents and businesses.

The Village is not seeking a validation or replication of previous conceptual implementation strategies. Rather, the Village seeks innovative, technically sound, and cost-effective solutions that improve project delivery efficiency, accelerate resilience benefits, and maximize the return on public investment.

The Consultant shall build upon the foundation established by the Stormwater Master Plan while exercising professional judgment to identify opportunities for refinement, optimization, and innovation that are technically sound, cost-effective, maintainable, and appropriate for implementation within a developed coastal community.

2.1.4. Core Project Components. The Project scope may include, but is not limited to, the following elements:

• Phasing & Implementation: Development of implementation strategies and construction phasing that consider funding availability, constructability, community impacts, and operational requirements, resilience benefits, and long-term lifecycle costs.

The Consultant shall critically evaluate alternative implementation approaches and recommend a streamlined delivery strategy that reduces project fragmentation, minimizes the number of independent construction phases where practical, and accelerates the delivery of community resilience benefits.

The Consultant shall prepare a Phasing Optimization Analysis comparing alternative implementation scenarios and identifying the approach that provides the greatest overall value based on resilience outcomes, constructability, schedule, funding opportunities, lifecycle costs, and community impacts.

• Stormwater Infrastructure: Improvements to stormwater collection, conveyance, treatment, storage, and disposal infrastructure, including drainage wells, pump stations, outfalls, backflow prevention devices, and associated facilities.

• Roadway & Right-of-Way: Roadway reconstruction, resurfacing, roadway elevation improvements, and associated right-of-way enhancements. Roadway elevations, drainage infrastructure, and associated improvements shall be designed to account for projected future conditions, including sea level rise, groundwater influences, tidal flooding, storm surge, and future rainfall conditions identified in the Stormwater Master Plan. Attention shall be given to maintaining access, minimizing impacts to adjacent properties, and enhancing overall neighborhood connectivity and functionality.

• Streetscape & Utility Coordination: Sidewalk, ADA compliance, curb and gutter, utility coordination, traffic calming, lighting, landscaping, irrigation, and streetscape improvements necessary to support the overall project objectives.

• Green Infrastructure: Design and implementation of green infrastructure and public-realm improvements within Village rights -of-way and other publicly owned spaces. These enhancements may include bioswales, permeable surfaces, urban greening, shade trees, landscape features, and other sustainable practices that support stormwater management, water-quality improvement, and neighborhood resilience. Improvements should be strategically located to maximize environmental benefit, and provide community value within the compact scale of Treasure Island.

2.1.5. Integration of Conceptual Stormwater Park Design. The Consultant shall review activities associated with the Treasure Island Stormwater Park with the ongoing interdisciplinary sponge-park concept development led by the University of Miami Center for Urban & Community Design (“UM CUCD”).

The Consultant shall incorporate UM CUCD’s conceptual and schematic materials, technical analyses, nature-based concepts, and community-driven design inputs into the Consultant’s own work product to ensure consistency, compatibility, and alignment with the Village’s multi-benefit Stormwater Park objectives. The Consultant shall integrate UM CUCD’s nature-based and hybrid green-gray infrastructure concepts into final engineering, permitting, and construction documents, unless technically infeasible. Where integration is deemed infeasible, the Consultant shall provide written justification outlining constraints and alternative approaches.

Evaluation, master planning, and engineering design for a dedicated, Village-owned parcel of land earmarked for the development of a neighborhood stormwater park. The Consultant shall design this multi-functional public space to seamlessly combine structural and nature-based stormwater management infrastructure (such as retention, detention, or bioswales) with recreational amenities, environmental benefits, and community gathering opportunities.

The designated parcel is located at 7560 West Treasure Drive and encompasses approximately 0.19 acres. Existing boundary surveys, environmental assessments and the final UM CUCD work product and related materials for this parcel will be provided to the selected Consultant.

2.1.6. Phased Engineering and Construction Support Services. The Consultant shall provide all engineering, surveying, geotechnical, environmental, permitting, utility coordination, public involvement, bidding support, grant support, and construction administration services necessary to develop a fully permitted, construction ready project.

Deliverables shall include complete plans, specifications, engineer's estimates, bid documents, permit applications, permit responses, and all supporting documentation required for procurement and implementation of the project. As part of the design effort, the Consultant shall prepare construction cost estimates, evaluate implementation strategies, identify opportunities to leverage grant and resiliency funding, and develop recommendations that balance resiliency, sustainability, constructability, maintainability, community impacts, and long-term lifecycle costs.

The Consultant shall assist the Village throughout procurement and construction and shall serve as the Village's Engineer of Record during construction, providing engineering support, review of contractor submittals, responses to requests for information, evaluation of change orders, construction observations, record drawing review, and project closeout services.

2.2. APPROPRIATION/GRANT FUNDING.

Consultants acknowledge that the Services may be fully or partially funded utilizing funds from the grants listed below (the “Appropriation” or “Grant”). Accordingly, by submitting a response to this competitive solicitation, the Respondent warrants and represents that it has reviewed the terms and conditions for each Grant and will perform the Services in accordance with the terms and conditions of the Grant(s).

Appropriation/Grant Title Appropriation/Grant Agreement Exhibit No.

If the Services will be funded utilizing Grant funds, the Village shall select this box:.

END OF SECTION 2

Section 3. Response Submission Requirements and Evaluation

SECTION 3

GENERAL INFORMATION

3.1 GENERAL INFORMATION.

The provisions provided in this Section 3 shall govern this RFQ and shall be incorporated into the Agreement (if applicable), except as may be specifically modified in the contract awarded pursuant to this

RFQ.

3.2 CONE OF SILENCE

Pursuant to Section 38.18 of the Village Code of Ordinances, a Cone of Silence is hereby imposed, prohibiting any communications between potential vendor, service providers, bidders, lobbyists, consultants, and Village staff and elected officials regarding this RFQ. A Cone of Silence is established for all competitive selection processes for goods and services, protecting the procurement process from undue influences until a contract award recommendation is made.

This Cone of Silence is effective after the advertisement of competitive procurements is published on the Village's website or in a general circulation newspaper. The Cone of Silence shall terminate at the time the Village Manager makes his or her written recommendation to the Village Commission. However, if the Village Commission refers the Village Manager's recommendation back to the Village Manager or staff for further review, the Cone of Silence shall be re-imposed until the time as the Village Manager makes a subsequent written recommendation.

Specifically, the Cone of Silence prohibits:

A. Any communication regarding a particular RFP, RFQ, or bid between a potential vendor, service provider, bidder, lobbyist, or consultant and the Village's professional staff including, but not limited to, the Village Manager and his or her staff;

B. Any communication regarding a particular RFP, RFQ, or bid between the Mayor or Village Commissioners and any member of the Village's professional staff including, but not limited to, the Village Manager and his or her staff;

C. Any communication regarding a particular RFP, RFQ or bid between a potential vendor, service provider, bidder, lobbyist, or consultant and any member of the selection committee therefor;

D. Any communication regarding a particular RFP, RFQ or bid between the Mayor, Village Commissioners and any member of the selection committee;

E. Any communication regarding a particular RFP, RFQ or bid between a potential vendor, service provider, bidder, lobbyist, or consultant and the Mayor or Village Commissioners; and

F. Any communication regarding a particular RFP, RFQ or bid between any member of the Village's professional staff and any member of the selection committee. The Village Manager and the Chairperson of the selection committee may communicate about a particular selection committee recommendation, but only after the committee has submitted an award recommendation to the Village Manager and provided that should any change occur in the committee recommendation, the content of the communication and of the corresponding change shall be described in writing and filed by the Village Manager with the Village Clerk and be included in any recommendation memorandum submitted by the Village Manager to the Village Commission.

Notwithstanding the foregoing, the Cone of Silence shall not apply to:

A. Communications with the Village Attorney and his or her staff;

B. Duly noticed site visits to determine the competency of bidders regarding a particular bid during the time period between the opening of bids and the time the Village Manager makes his or her written recommendation;

C. Any emergency procurement of goods or services;

D. Communication regarding a particular RFP, RFQ or bid between any person and the contracting officer responsible for administering the procurement process for the RFP, RFQ or bid, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document.

Furthermore, the provisions of the Cone of Silence do not apply to: oral communications at pre-bid conferences, oral presentations before selection committees, contract negotiations during any duly noticed public meeting, public presentations made to the Village Commission during any duly noticed public meeting or communications communication with the Village Clerk.

Written communications or inquiries for clarification of process or procedure are allowed if directed to procurement@nbvillage.com. These must include the requester’s contact information. Communications to other Village officials or employees are prohibited until the Cone of Silence is lifted.

Violations of the Cone of Silence are subject to the penalties provided under Section 38.18 of the Village Code and Section 2.11.1(t)(3) of the Miami-Dade County Code of Ordinances. Furthermore, violations of the Cone of Silence by Village employees may result in disciplinary actions, including dismissal. Those knowingly violating the policy are prohibited from serving on Village selection committees. Violations of the Cone of Silence by a particular respondent, bidder or proposer shall render any RFP award, RFQ award, or bid award to the respondent, bidder or proposer voidable.

3.3 REQUESTS FOR INFORMATION/CLARIFICATION.

The Village, independently or upon request, may furnish additional information related to this RFQ so as to clarify any provision contained herein and/or to facilitate responses. The Village has made efforts to provide accurate and complete information in this RFQ. The Village shall not be penalized in any way for the lack of any information deemed necessary by any responding firm. Accuracy of this data is not guaranteed. It is the sole responsibility of responding Respondents to assure that they have all information necessary for submission of their responses. Any and all questions or requests for information or clarification pertaining to this RFQ must be made in writing via email to procurement@nbvillage.com; deadline set out in Section 1.

3.4 ADDENDA.

If the Village finds it necessary to add to, or amend this RFQ prior to the Response submittal deadline, the Village will issue written addenda/addendum through DemandStar. Each Consultant must acknowledge receipt of each addendum by signing the acknowledgement (Form 4) and providing it with its Response.

3.5 CERTIFICATION.

By submitting a Response to this RFQ, the signer of the Response declares that the person(s), firm(s) and parties identified in the Response are interested in and available for providing the Services; that the Response is made without collusion with any other person(s), firm(s) and parties; that the Response is fair in all respects and is made in good faith without fraud; and that the signer of the cover letter of the Response has full authority to bind the person(s), firm(s) and parties identified in the Response. By submitting a response, the Consultant shall certify that it has fully read and understood this RFQ and the response method and has full knowledge of the scope, nature, and quality of work to be performed.

3.6 ECONOMY OF PREPARATION.

Responses should be prepared simply and economically, providing a straightforward concise description of the Respondent’s ability to fulfill the requirements of the RFQ.

3.7 INTERVIEWS.

The Village reserves the right to short list Consultants and conduct personal interviews or require presentations by any or all Consultants prior to ranking, or at any time during the evaluation process, or at the Commission Meeting where selection and award is made.

3.8 RESPONSES BINDING; RETENTION AND WITHDRAWAL OF RESPONSES.

3.8.1 Responses Binding. All Responses submitted shall be binding upon the Respondent for 180 calendar days following opening.

3.8.2 Response Withdrawal. Respondents may withdraw their responses from consideration by the Village pursuant to this RFQ by notifying the Village Clerk in writing at any time prior to the scheduled opening. Respondents may withdraw their responses in person or through an authorized representative. Respondents and authorized representatives must disclose their identity prior to withdrawing their responses from consideration by the Village pursuant to this RFQ.

3.8.3 Retention of Responses. Responses, once opened, become the property of the Village. The Village reserves the right to retain all Responses submitted and use any ideas contained in any Response, regardless of whether that Consultant is selected.

3.9 PUBLIC RECORDS.

Florida law provides that municipal records should be open for inspection by any person under Chapter 119, F.S. Public Records law. All information and materials received by the Village in connection with responses shall become property of the Village and shall be deemed to be public records subject to public inspection. Pursuant to Section 119.071(1)(b), Florida Statutes, sealed responses received by the Village pursuant to this RFQ are exempt from disclosure until such time as the Village provides notice of an intended decision or until 30 days after the opening of responses, whichever is earlier. Furthermore, if the Village rejects all responses submitted in response to this RFQ, such responses shall remain exempt if the Village provides notice of its intent to reissue this RFQ, provided that such responses shall not be exempt for longer than 12 months after the Village’s notice of its intent to reject all responses and reissue the RFQ.

Furthermore, Respondents are required to identify specifically any information contained in their Response which they consider confidential and/or proprietary and which they believe to be exempt from disclosure, citing specifically the applicable exempting law.

3.10 IRREGULARITIES; RESERVATION OF RIGHTS.

Responses will be selected at the sole discretion of the Village. The Village reserves the right to waive any irregularities in the request process, to reject any or all responses, reject a response which is in any way incomplete or irregular, re-bid the entire solicitation, or enter into agreements with more than one respondent. Responses received after the deadline provided in this RFQ will not be considered.

The Village reserves the right to accept or reject any or all Responses, based upon its deliberations and opinions. In making such determination, the Village reserves the right to investigate the financial capability, integrity, experience and quality of performance of each Consultant, including officers, principals, senior management and supervisors, as well as the staff identified in the Response.

Respondents shall furnish additional information as the Village may require. This includes information that indicates financial resources as well as ability to provide the requisite services.

3.11 LOBBYIST REGISTRATION.

Respondent must comply with the Village’s lobbyist regulations, including, but not limited to, Section

38.17 of the Village Code of Ordinances. Please contact the Village Clerk at 305-756-7171 or villageclerk@nbvillage.com for additional information.

3.12 RESPONSE/PRESENTATION COSTS.

The Village shall not be liable for any costs, fees, or expenses incurred by any Consultant in responding to this RFQ, nor subsequent inquiries or presentations relating to its Response.

3.13 LATE SUBMISSIONS.

Responses received by the Village after the time specified for receipt will not be considered. They will be marked “LATE” and returned unopened. Responses received after the closing time and date, for any reason whatsoever, will not be considered. Any disputes regarding timely receipt of Responses shall be decided in the favor of the Village. Respondent shall assume full responsibility for timely delivery at the location designated for receipt of Responses. The Village shall not be responsible for Responses received after the submittal deadline and encourages early submittal.

3.14 COMPLETENESS.

All information required by this RFQ must be supplied to constitute an acceptable and complete response.

3.15 PERMITS, TAXES, LICENSES.

The Consultant shall, at its own expense, obtain all necessary permits, pay all licenses, fees and taxes required to comply with all local ordinances, state and federal laws, rules, regulations and professional standards that would apply to this contract.

3.16 LAWS, ORDINANCES.

The Consultant shall observe and comply with all federal, state, and local laws, including ordinances, rules, regulations and professional standards that would apply to the contract.

3.17 TERMS OF ENGAGEMENT; PROFESSIONAL SERVICES AGREEMENT.

The selected Respondent(s) should be prepared to execute an agreement in substantially the form of the Professional Services Agreement provided in Exhibit “A” to this RFQ. The terms of the agreement may be negotiated upon selection of Consultant.

3.18 COMPUTER AIDED DESIGN (CAD).

If applicable, the selected Respondent will be required to produce all work product using the latest version of AutoCAD; prior to and during construction, CAD files shall be made available to the Contractor(s) at no cost for the Contractor’s coordination drawings and will be provided to the Village at no cost at the completion of construction. It must also be acknowledged that submitted work product as well as final permitted construction documents are and will be the property of the Village upon submittal.

3.19 INSURANCE.

Consultant shall secure and maintain throughout the duration of this RFQ and the contract, if selected, insurance of such types and in such amounts not less than those specified below as satisfactory to Village, naming the Village as an Additional Insured, underwritten by a firm rated A-X or better by A.M. Best and qualified to do business in the State of Florida. The insurance coverage shall be primary insurance with respect to the Village, its officials, employees, agents and volunteers naming the Village as additional insured. Any insurance maintained by the Village shall be in excess of the Consultant’s insurance and shall not contribute to the Consultant’s insurance. The insurance coverages shall include at a minimum the amounts set forth in this section and may be increased by the Village as it deems necessary or prudent.

Copies of Consultant’s actual Insurance Policies as required herein and Certificates of Insurance shall be provided to the Village, reflecting the Village as an Additional Insured. Each Policy and certificate shall include no less than (30) thirty-day advance written notice to Village prior to cancellation, termination, or material alteration of said policies or insurance. All coverage forms must be primary and non-contributory and the Respondent shall provide a waiver of subrogation for the benefit of the Village. The Consultant shall be responsible for assuring that the insurance policies and certificates required by this Section remain in full force and effect for the duration of the Agreement and any Projects.

1. Commercial General Liability coverage with limits of liability of not less than a $1,000,000 per Occurrence combined single limit for Bodily Injury and Property Damage. This Liability Insurance shall also include Completed Operations and Product Liability coverages and eliminate the exclusion with respect to property under the care, custody and control of Consultant. The General Aggregate Liability limit and the Products/Completed Operations Liability Aggregate limit shall be in the amount of $2,000,000 each.

2. Workers Compensation and Employer’s Liability insurance, to apply for all employees for statutory limits as required by applicable State and Federal laws. The policy(ies) must include Employer’s Liability with minimum limits of $1,000,000.00 each accident. No employee, subcontractor or agent of the Consultant shall be allowed to provide Services pursuant to this RFQ who is not covered by Worker’s Compensation insurance.

3. Business Automobile Liability with minimum limits of $1,000,000.00 per Occurrence, combined single limit for Bodily Injury and Property Damage. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Service Office, and must include Owned, Hired, and Non-Owned Vehicles.

4. Professional Liability Insurance in an amount of not less than $1,000,000.00 per occurrence, single limit.

3.20 INDEMNIFICATION.

3.20.1 Respondent shall indemnify and hold harmless the Village, its officers, agents and employees, from and against any and all demands, claims, losses, suits, liabilities, causes of action, judgment or damages, arising from Respondent’s performance or non-performance of any provision of this RFQ, including, but not limited to, liabilities arising from contracts between the Respondent and third parties made in connection with this RFQ. Respondent shall reimburse the Village for all its expenses including reasonable attorneys’ fees and costs incurred in and about the defense of any such claim or investigation and for any judgment or damages arising from Respondent’s performance or non-performance of any provisions in this RFQ.

3.20.2 Nothing herein is intended to serve as a waiver of sovereign immunity by the Village nor shall anything included herein be construed as consent to be sued by third parties in any matter arising out of this RFQ or any other…