NOO ESPC IRS HQ DC Ogden Memphis and Austin.pdf

DC, Ogden, Memphis, & Austin

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Energy Service Company (ESCO) Selection from among the Department of Energy's (DOE) Energy Savings Performance Contract (ESPC) Indefinite

Delivery Indefinite Quantity (IDIQ) Contract Holders Notice of Opportunity (NOO)

Reference # 2032H8-22-Q-00035

1.0 This notice of opportunity invites current holders of the Department of Energy (DOE) ESPC indefinite-delivery, indefinite-quantity (IDIQ) contract to submit a written response (an expression of interest) to be considered for contractor selection for this potential task order award.

The Internal Revenue Service (IRS) seeks expressions of interest and statements of qualifications from DOE ESPC IDIQ contract holders for an ESPC on four of our facilities that we have delegated authority for Operation and Maintenance (O&M) from the General Services Administration (GSA).

The Energy Service Company (ESCO) will be required to use eProjectBuilder (ePB) in developing the ESPC project and presenting baselines, estimated savings, and financial schedules to agency. ePB is a free web-based system for entering and tracking ESPC data through the life of a project. It can be accessed at: https://eprojectbuilder.lbl.gov.

2.0 This requirement is for the following four facilities:

Building Name GSA Building Number

Location Square Feet

Comment

IRS Headquarters DC0022 Washington, DC 1, 200,000 7 Stories, Historic

Ogden Service Center

UT0036 Ogden, Utah 536,000 Tax Processing Center

Memphis Service Center

TN0005 Memphis, Tennessee

900,000 Includes Data Center

Austin Service Center

TX2038 Austin, Texas 447,904 Tax Processing Center

The past two years of pre-COVID (fiscal years 2019 – 2020) energy usage related data is provided for each facility as an attachment (Attachment A).

The Department of Energy (DOE) ESPC IDIQ contract will be the contracting vehicle utilized to complete the acquisition process for this project.

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The IRS’s goal is to align with the goals outlined in Executive Order 14008, Tackling the Climate Crisis at Home and Abroad; to improve the energy and water efficiency, as well as resiliency at these sites through energy conservation opportunities (ECO’s) and renewable energy technologies. This will be accomplished by pursuing energy and water conservation measures (ECMs) (examples that we are particularly interested in exploring include but are not limited to: retro-commissioning of building systems, mechanical/electrical improvements, data center best practices implementation, lighting improvements, installation of electric car charging stations at each facility, and installation of renewable energy such as solar and/or wind, etc.). The anticipated, but not guaranteed, result will be to award task order to the qualified firm selected. While conditions may change, it is anticipated and, for the purposes of this selection, respondents should assume the buildings will remain fully occupied and operational on a 24/7/365 basis during the construction period.

An ESCO's key personnel must remain fixed for the duration of the project, changes to the ESCO's key personnel during the ESCO selection process can result in the elimination of the ESCO from further consideration. If extraordinary circumstances require a proposed change, a request must be submitted in writing to the Contracting Officer, who, at his or her sole discretion, may provide written authorization of the change.

The scope of any task order (TO) awarded for this project is the buildings and facilities as identified in this notice. While certain energy and water conservation measures (ECMs) will be included at the time of the original TO award, the IRS may, at any time during the performance period, request the selected ESCO to do further analysis to determine whether expansion of ECMs included in the original TO or additional ECMs for the identified buildings and facilities are feasible. If deemed viable and desirable, the IRS may incorporate the additional ECMs into this project by way of TO modification

3.0 Facility Overviews:

3.1 DC IRS Headquarters Building:

The IRS Headquarters Building is a seven-story historical office building completed in 1936; and houses approximately 2500 employees and contractors.

It operates from 7 a.m. to 5 p.m. Monday thru Friday. The interior spaces of the IRS Building are organized around four courtyards with office bays located on either side of a central corridor. The building has approximately 1,700 bays of occupied space including offices, conference rooms, cafeteria, snack bar, auditorium, loading dock, mail room, health unit, credit union and childcare center. The building’s current heat source is district steam directed to bay steam radiators, and steam heating coils located in the hot deck of the air handling system. The building’s cooling is provided by a total of 7 chillers, three of them are large 1,000-ton centrifugal chillers located in the basement of the building.

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Chilled water is delivered to the cooling coils located in the cold deck of the air handling systems. With the exception of the air handlers located in the Basement and replaced following the 2006 Flood, the air handling equipment (22 main AHU’s) and associated supply, return and exhaust air system is approximately 58 years old (circa 1963.) Room Level control is accomplished through manual control of radiator steam valves and pneumatic control of approximately 3,000 dual duct mixing boxes. The building automation system commands some, control, monitoring, trending, and alarming capabilities over the overall plant, but not most occupied spaces. The lighting systems consist of old and new fixtures with T8, 25-watt low wattage lamps and some occupancy sensors mainly in restrooms and hallways. The building has undergone two utility energy service contracts (UESC) one in 2000 and one in 2006.

3.2 Ogden Service Center:

The IRS main building is a 536,000 square foot single story building built in 1965/66. The campus is split between the North and South Buildings. The Main building has an approximate 2,894 employees working at that location. The building’s primary function is Tax/Submission Processing and several other operations processing tax returns. The building also has a data center, warehouse, loading docks, Print Services and Security. Most of the building office, print and data center areas have raised floors with electrical connections to provide power for the equipment. The building is currently undergoing a GSA Capitol Project to upgrade seismic, electrical, Landscaping functions, parking lot and other areas to modernize the building and grounds.

The boiler room is located at the south end of the facility. It has (4) natural gas boilers, (2) 400-ton chillers, cooling towers and electrical equipment. Within the last 5 years the Chillers and boilers have both been replaced. The Media in the cooling towers has also been replaced. New boilers are also being installed in the north end of the facility as part of the capitol project. The BAS (Building Automated System) has had some Software and Hardware upgrades and is currently part of the Capitol Project.

The UPS (Uninterruptible Power Supply) has a battery backup system to hold power while the Switchgear and backup generators engage to carry the load.

The UPS system covers the Data Center, print equipment and part of the office space. The electrical system is currently going through upgrades with the Capitol Project. The HVAC system Is also getting upgrades under the Capitol Project.

The rooftop Penthouses contain the air handler units with variable air volume box distribution to office spaces. The Data Centers have air conditioning units for raised floor data center spaces.

3.3 Memphis Service Center:

The Memphis Service Center consist of eleven individual single-story modules and five guardhouses comprising of 900,312 total square feet. The modules measure approximately 270 feet on a side and are tied together at the corners in

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a checkerboard type pattern. There are three courtyards that are connected and assessable via a tunnel. The courtyards are landscaped with a decorative fountain in the center courtyard. Both the courtyards and perimeter grounds have an in-ground irrigation system that incorporates a weather station as well as five retention pond three of which have fountains. The buildings reside on 131.5 acre with parking for 3,800 cars and is completely fenced in. MIRSC is a 24/7/365 facility averaging 3000 plus employees and contractors.

Modules A thru I are independently configured from the J and K modules that house the data center. Modules A thru I’s HVAC systems is composed of five (5) eight hundred (800) ton, low pressure, centrifugal chillers, Five (5) two speed cooling towers, five (5) condenser water pumps with respective variable frequency drive (VFD), and (2) five hundred horsepower dual fuel boilers (reheat applications) all controlled by the Johnson Controls Metasys Building Automation System (BAS). Interior and exterior lighting is controlled by the computer interfaced Light Automation Panel (LAPs). A dedicated 750kw diesel generator supplies only life/safety and security requirements during emergency. The generator is fed by a single 30,000-gallon tank with a 472-gallon day tank. Each module has a penthouse that houses the majority of the air handling equipment with the exceptions of an A/C unit for every module’s canteen. Primary power is distributed by Memphis Light Gas and Water (MLGW) through multiple transformers and switch gear located in the service yard and in a portion of Module H.

Modules J&K support the Memphis Data Center with dedicated redundance in all utilities. Four (4) 900-ton low pressure centrifugal chillers, four (4) two speed cooling towers, and four (4) condenser water pumps with VFDs make up the HVAC system for these modules. Primary power is again supplied by MLGW and distributed by dedicated transformers and switch gear located in the service yard and K Module. Secondary power is supplied by 15 750kw generators that can be ran in multiple configurations to provide complete redundancy. Two (2) 50,000-gallon tanks supply the fuel requirements for the generators. Uninterrupted Power Source (UPS) is achieved with twelve 535 Volt battery strings.

3.4 Austin Service Center:

The Austin Service Center is a two-building facility that Submission Processing Building (SPB) and a Child Development Center (CDC). SPB is a two-story building that was built in three phases starting in 1963 and was completed after adding the second floor in 1973. The total area of the SPB is 477,904 sq. ft. and the primary purpose of the building is to process tax returns. The building operates 24/7/365 and employs roughly 2,300 full time employees with staffing levels increasing to roughly 4,000 employees for tax filing season from January to June. CDC is a single-story building built in 1980 with 8209 sq. ft. In 2011 GSA added an inside gymnasium and upgraded the HVAC system and CDC is now a 9,563 sq. ft. building. CDC is open from 6:00am to 6:00pm Monday thru Friday year around with staffing and children totaling 100 occupants. The City of Austin

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supplies utility services of electrical, water, and sewage. Gas utilities are supplied by Texas Gas Services. The natural gas piping after the meter runs on the outside of the building underground and supplies natural gas to (3) boilers, (3) loading dock heaters and kitchen equipment in the cafeteria. The domestic water is supplied to the facility by two separate meters that are looped together to allow domestic water to be supplied from either side. Domestic hot water is supplied by

(10) 480-volt electric hot water heaters. The facility is supplied with three separate medium voltage services on three separate utility grids. The two main services that feed all of the building HVAC equipment, UPS Systems, Data Center, Control Center, and lighting are tied together with a tie breaker assembly that can be exercised to supply power to service in an emergency situation.

The building has (2) 500 KVA and (1) 225KVA static UPS systems that is supported by (1) 1500 KVA diesel generator and (1) 875 KVA diesel generator for emergency power. The facility also has (1) 1250 KVA diesel generator that supplies emergency power to HVAC equipment and (1) 1250 KVA diesel generator for life safety equipment. (1) 9,000-gallon underground storage tank supplies diesel to each generator. (2) 175KW Solar Photovoltaic Systems that is metered by the City of Austin and supplies power into one of the buildings electrical services. The Building Automation System (BAS) is a direct digital control (DDC) system with no pneumatic controls. There are Johnson Controls Metasys controllers that are throughout the building with a Niagara front-end interface. The BAS controls the facilities HVAC electrical motors with VFD’s for all AHU fans, Chill water pumps, Condensing water pumps, and Cooling Tower Fans. The BAS also controls all of the exterior lighting around the building and the parking lot areas. All exterior lighting has been replaced with LED light fixtures. The interior lighting are T-8 fluorescent lamps and has no automation control. The facility has two HVAC plants with (1) 600-ton and (1) 300-ton centrifugal chillers in each plant. The single chill water loop allows the plants to be operated separately or simultaneously. The facility has two hot water loops that supply hot water for heating. One loop is heated by (1) 3600 MBH boiler and

(1) 4158 MBH Boiler and one loop is heated by (1) 3600 MBH Boiler. The Building HVAC equipment that utilizes chill water and hot water consist of (7) 4 pipe AHU’s, (25) 2 pipe AHU’s, (38) CCW Units, (12) ACS Units (48) Reheat Coils, and (4) unitary heaters.

4.0 ESCO Selection Process

The IRS will select an ESCO for potential task order award consistent with the Selection Based on Qualifications Method at section H.3.8.1 of the DOE ESPC

IDIQ.

The IRS may use a two-step process for ESCO selection. In the first down-selection process (the first step), after evaluation of the ESCOs’ responses to this NOO, the IRS may select two or more ESCOs deemed most qualified for further consideration for selection. The process and requirements for this first step are described in this notice.

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In Phase 2 of ESCO selection, after a first down-selection, the IRS may request further information from the remaining ESCOs. The IRS will provide ESCOs with evaluation requirements for the second down-selection at that time. The IRS may conduct discussions with selected ESCOs. Discussions may include interviews, written responses, presentations, ESCO resume interviews, etc., that address details related to previously submitted information. ESCOs may be required to participate in interviews via teleconference or in person at the IRS as part of the second down-selection process.

Upon completion of Phase 2 evaluations, the IRS will down-select to one (1) ESCO to conduct a Preliminary Assessment for the further development of an Investment Grade Audit (IGA) that can be used to develop a firm-fixed price proposal for implementing identified energy conservation measures and renewable energy technologies. The IRS reserves the right to clarify statements, resolve any issues and/or omissions, and reject any or all of the proposed ECMs within the audits.

The selected ESCO will be given the opportunity for site visits and walkthrough audits in preparation for the development of the Preliminary Assessment in accordance with the terms and conditions set forth in DOE’s ESPC IDIQ contract.

Due to the secure setting, the number and duration of site visits and walkthroughs need to be limited. In addition, all the ESCO’s personnel requiring site access will first be required to pass background checks, clear onsite security (canine and metal detector scans), sign in and out, and be escorted at all times.

The Government reserves the right to adjust the selection process if the agency deems it to be in the best interest of the Government.

5.0 Required Submittals:

ESCOs shall submit the information listed below in their responses to this NOO.

Some information is required by the DOE ESPC IDIQs at H.3.1.A and other submittals are specific to this NOO.

5.1 ESCO Technical Competencies and Experience (5 pages max)

Experience – Submit information on your experience on a maximum of 5 ESPC projects, or efforts similar to the potential project, that include any of the potential ECMs. Information shall include:

− Specific detailed descriptions of those projects, − The resulting energy and water savings from those projects, − Financial Incentives applied to the projects, − An explanation of how those projects relate to the objectives (or general scope and content) of the envisioned project.

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Technical Qualifications to Perform an ESPC – Describe your technical qualifications and abilities as related to our facility characteristics and project objectives to deliver a successful ESPC project. The description should cover your ability to:

− Design and construct energy and water conservation measures, − Identify and support agency application for all available financial incentives, − Sustain performance and savings throughout the entire contract term, − Plan and perform comprehensive measurement and verification, − Deliver a project at a fair and reasonable price.

Qualifications to Perform an IGA – Describe your qualifications to conduct an investment grade audit as it relates to the objectives described in this NOO. The description should cover your ability to provide meaningful information to assess viable ECMs, establish baselines, and estimate energy and water savings.

5.2 ESCO Management Approach (5 pages max)

Management Approach – Describe your approach for conducting an ESPC at the described buildings that shows an understanding of our objectives and priorities for the project. Address how our opportunities and challenges (as described in this notice) could be managed. Describe the ESCO project team and resources that would be brought to the potential project, including entities you may team with. Submittals shall include your approach to:

− Managing the design, construction, and continued performance of energy and water conservation measures in an efficient and cost-effective manner, − Managing cost, schedule, and technical performance (including subcontractors if used) including the methods to monitor and report progress to customers, − Building quality into the project including process to identify problems and formulate solutions to mitigate difficulties, − Performance of operations, maintenance, repair and replacement of equipment to ensure continued equipment performance, − Subcontractor source selection including the significance of technical qualifications and price.

Incorporating Small Businesses – Describe how small businesses were incorporated into the ESPC or similar energy and water conservation projects described above. Explain how small business will be incorporated into the potential project.

Organization & Personnel – It is important that key ESCO staff be involved and available to the agency from ESCO selection through the project acceptance.

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Discuss how this continuity in the ESCO project team will be maintained throughout project development and construction. Submittals shall include your approach to:

− Management style and capacity for resources as demonstrated through the organization structure, key personnel, and subcontractor involvement, − Key personnel/positions integral to successful performance, − Maintaining continuity of the ESCO team throughout ESCO selection, project development, and construction.

5.3 References for ESCO Past Performance

− Provide contact information for a maximum of five (5) of your most recent ESCO project customers who can provide information related to the projects described under 5.1 ESCO Experience. Provide the following information for each reference: Energy Project Agency and Site o ESPC Task Order/Contract Award Date o Project Acceptance Date (or ESPC stage, if not yet accepted) o Previous customer (reference) point of contact o Name:

o Title/Position [CO, project manager, etc.] o Phone:

o E-mail:

Each ESCO’s past performance references shall be provided a copy of the Past Performance Questionnaire (Attachment B) which is attached to this NOO.

References shall complete a questionnaire by e-mail directly to Contract Specialist, William Scheier at William.J.ScheierJr@irs.gov. Past Performance Questionnaires sent to the Contract Specialist directly from the ESCO will not be accepted for evaluation. The IRS reserves the right to obtain and evaluate experience and past performance information from other sources known to that are not included in the ESCO’s response to this NOO in assessing past performance.

6.0 SIGNIFICANT EVALUATION FACTORS

The significant evaluation factors that the agency expects to consider in reviewing the responses and their relative importance are as follows:

6.1 The ESCO’s Technical Competencies and Experience in relation to our facility characteristics and project objectives to (a) conduct an investment grade audit that provides meaningful information to assess viable energy and water conservation measures (ECMs) and establish baselines and project savings; (b) design and construct ECMs similar to those stated in the “objectives” section of this NOO; and (c) provide sustained savings and performance as reported through annual measurement and verification reports. Technical risk will be assessed to determine the degree to which the ESCO’s experience, technical mailto:William.J.ScheierJr@irs.gov

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qualifications, and qualifications to perform an IGA demonstrate the potential to satisfy the Government’s objectives for successful performance without the need for increased Government oversight.

6.2 The ESCO’s Management Approach including project management capabilities and personnel qualifications as related to our facility characteristics and project objectives to: (a) manage the design, construction, and continued performance of ECMs in an efficient and cost-effective manner;

(b) management style and capacity for resources as demonstrated through the organization and key personnel; and (c) incorporate the use of small businesses to implement and sustain savings. Technical risk will be assessed to determine the degree to which the ESCO’s management approach may cause disruption of schedules, degradation of performance, or likelihood of unsuccessful contract performance.

6.3 The ESCO’s Past Performance (feedback from previous customers). To assess the degree of confidence the Agency has in the ESCO’s ability to supply ESPC services that meet the user’s needs based on a demonstrated record of performance.

6.4 Relative Importance of Evaluation Factors

ESCO technical competencies and experience, management approach, and past performance are of equal importance.

7.0 Submittal of Expressions of Interest

Contractors may submit general questions or questions about the selection process in writing via e-mail to William Scheier (William.J.ScheierJr@irs.gov) prior to 3:00 pm EDT on Friday June 17, 2022.

No data or literature of any kind, other than those specified above will be accepted, nor will discussions take place at this time. Expressions of interest, statements of qualifications, and information detailing specific experience shall be submitted via e-mail to William Scheier (William.J.ScheierJr@irs.gov) no later than 3:00 pm EDT on Friday, July 15, 2022.

Each ESCO must designate one point of contact for all communications between the ESCO and IRS. No other communications regarding this notification or project are allowed. Communications that occur between any other individual on an ESCO’s team, including consultants and subcontractors, and any other IRS staff member may be grounds for disqualification of the ESCO from this project.