Non-Construction Budget Detail and Narrative Instructions (Required; Upload your own document as an attachment)-1.pdf

Detailed Budget and Budget Narrative: Applicants must present a detailed budget for the proposed project that includes both Federal funds and matching funds. Items of cost included in the budget must be reasonable, allocable and necessary for the project. At a minimum, the budget should separate total cost of the project into the following categories.

o Personnel: List each position by title and name of employee, if available, Show the annual salary rate and the percentage of time to be devoted to the project. Compensation paid for employees engaged in grant activities must be consistent with that paid for similar work within the applicant organization.

o Fringe Benefits: Fringe benefits should be based on actual known costs or an established formula. Fringe benefits are for personnel listed in Personnel budget category and only for the percentage of time devoted to the project.

o Travel: Itemize travel expenses of project personnel by purpose (training, interviews, meetings, etc.). Show the basis of computation (six people to 3-day training at $X airfare, $X lodging, $X subsistence).

o Equipment: List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note:

Organization’s own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in Supplies category or in the “Other” category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high cost items and those subject to rapid technical advances. Rented or leased equipment should be listed in the “Contractual” category. Explain how the equipment is necessary for the success of the project. Attach a narrative describing the procurement method to be used.

o Supplies: List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less than $5,000) and show the basis for computation. (Note: Organization’s own capitalization policy may be used for items costing less than $5,000).

Generally, supplies include any materials that are expendable or consumed during the course of the project.

o Consultants/Contracts: Indicate whether applicant’s formal, written Procurement Policy (see 49 CFR §18.36 or §19.40 – 19.48) or the Federal Acquisition Regulations (FAR) are followed. Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and the estimated time on the project. Consultant

Expenses: List all expenses to be paid from the grant to the individual consultants in addition to their fees (travel, meals, lodging, etc.).

Contracts: Provide a description of the product or service to be procured by contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts in excess of $100,000.

o Other: List items (rent, reproduction, telephone, janitorial or security services, etc.) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide the monthly rental cost and how many months to rent.

o Indirect Costs: Indirect costs are allowed only if the applicant has a Federally approved indirect cost rate. A copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant’s cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization.