Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form submitted to support a non-competitive procurement decision for Pinellas County, Florida's Unmanned Aerial Services and Professional Engineering Services contract. The form is a blank template requesting standard justification documentation, including project and purchase name, total budget estimate, engagement duration, project manager identification, requisitioning department, explanation of non-competitive justification, vendor history on prior contracts, and approval signatures from committee members Merry Celeste, Don Crowell, Chris Rose, and the Department ACA representative. The related competitive procurement (RFQ #26-0370-CCNAC) conducted under the Consultants' Competitive Negotiation Act seeks qualified engineering firms to provide unmanned aerial vehicle services on a continuing as-needed basis, with deliverables including topographic surveys, ecological assessments and mapping, infrastructure and asset inspections, construction inspection services, shoreline and marine structure inspections, and emergency damage assessments. The procurement accommodates both on-demand services requiring deployment within 12–24 hours for urgent needs and planned projects, with eligible work limited to projects with construction costs not exceeding $2 million and professional service fees not exceeding $200,000 per project. The deadline for written questions is March 27, 2026, at 3:00 PM Eastern Time, with all submittals due by April 7, 2026, at 3:00 PM Eastern Time via the OpenGov Procurement platform; no site visit is required. The evaluation committee will review proposals in April 2026, with a contract award recommendation anticipated in July 2026. The initial contract term is five years from award with two optional 12-month extensions, each subject to performance evaluation and rate renegotiation.

Compensation will be negotiated on a per-work-assignment basis using an agreed-upon fee schedule, fully loaded to include profit, markup, and local travel expenses within the Tampa Bay metropolitan statistical area, with out-of-area travel reimbursed per Florida Statute 112.061 and County policy. The procurement includes mandatory set-aside requirements stipulating that each work assignment valued at $50,000 or greater incorporate a minimum 10 percent financial commitment to a certified Pinellas County Small Business Enterprise subconsultant, unless the prime firm itself qualifies as an SBE. Evaluation scoring totals 1,000 points, distributed across firm ability and qualifications (425–450 points), experience with similar projects and past performance (375 points), volume of work previously awarded by the county (50 points), minority business status (25–50 points), Pinellas County Small Business Enterprise certification (100 points), and office location relative to the Tampa Bay region (25–75 points). Proposers must hold a valid FAA Remote Pilot Certificate with UAS rating, maintain Professional Surveyor and Mapper licensure in Florida for survey work, comply with FAA Part 107 and all federal and state regulations, prohibit the use of drones manufactured by Chinese companies such as DJI, and provide certificates of insurance including workers' compensation, general liability, professional liability, and aviation liability coverage. All proposers must comply with mandatory affidavits including a Human Trafficking Affidavit and a Foreign Countries of Concern Affidavit certifying that the firm and its controlling interests are not owned or controlled by specified foreign governments.