Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form for Pinellas County, Florida, related to a Request for Proposal for Concession Services—Luggage Cart Rental at St. Pete-Clearwater International Airport. The RFP seeks a qualified vendor to provide, operate, and maintain luggage cart rental services at an airport serving over 2.4 million passengers annually. Proposers must demonstrate a minimum of five years of continuous successful experience operating luggage cart services at a small hub or larger commercial service airport in the United States. The contract will commence on February 27, 2026, and continue for 60 months with options to extend up to two additional 12-month periods. A non-mandatory pre-conference and site visit are scheduled for November 17, 2025, with proposal submissions due by December 9, 2025. The evaluation process allocates 1,000 total points across six criteria: Qualifications (200 points), Background & Experience (100 points), Proposed Plan (200 points), Customer Service & Transition Approach (100 points), Proposed Financial Return to the County (300 points), and No Exceptions to the RFQ or Contract (100 points).

The current incumbent is Bagport America, LLC, doing business as Smarte Carte, which has provided luggage cart rental services since 2005. The airport currently pays the vendor $500 per month regardless of revenues collected, and is seeking proposals that will enhance revenue while maintaining service quality. The vendor is responsible for supplying carts, holding racks, and payment machines while maintaining them in good operating condition throughout the agreement. The RFP includes a tiered percentage-based concession fee structure outlined in Attachment A that will be negotiated based on annual gross receipts. Proposers must complete mandatory affidavits including a Common Carrier Attestation, Foreign Countries of Concern Affidavit, and Human Trafficking Affidavit. The oversight committee approval section includes sign-off lines for Merry Celeste, Don Crowell, Chris Rose, and the Department ACA.